Microsoft 365 vs Nextcloud

Google Docs

Dropbox Business

Google Workspace

OneDrive

LibreOffice

ownCloud

Compare Microsoft 365 and Nextcloud based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Google Docs is an online word processor that lets businesses create and format text documents and collaborate with team members in real time.

LibreOffice is a cloud-based and on-premise suite of applications designed to help businesses, charities, and government organizations create, edit, and manage documents, spreadsheets, presentations, graphs, drawings, mathematical formulas, and more.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

@mentions

Activity Tracking

Address Book

Alerts/Notifications

Appointment Management

Archiving & Retention

Audit Trail

Booking Management

Brainstorming

Calendar Management

Calendar/Reminder System

Chat/Messaging

Collaboration Tools

Commenting/Notes

Communication Management

Conferencing

Contact Management

Customizable Templates

Data Synchronization

Data Visualization

Discussions/Forums

Document Automation

Document Capture

Document Generation

Document Management

Document Storage

Email Management

Email Monitoring

Email Templates

Event Management

File Management

File Sharing

File Transfer

Full Text Search

Image Editing

Inbox Management

Live Chat

Meeting Management

Mobile Access

Multi-Language

Multiple Format Support

Multiple Projects

Notes Management

Office Suite

Offline Access

Presentation Tools

Productivity Tools

Real-Time Notifications

Real-Time Updates

Reminders

Remote Access/Control

Reporting/Analytics

Response Management

Room Booking

Scheduling

Search/Filter

Secure Data Storage

Task Management

Task Progress Tracking

Team Calendars

Templates

To-Do List

Two-Factor Authentication

Two-Way Audio & Video

Version Control

Video Conferencing

Video Streaming

Video Support

Microsoft 365

Android

Web-based

Windows

iPad

iPhone

This is the sort of thing the hard drive resident application never struggled with. Conditional formatting layered up is the sort of thing that causes problems.

Chris Nelson

Very positive experience - any successful business would find significant efficiencies and opportunities by moving to 365.

Information Systems Supervisor

I love how secure the platform is, the software is easy to navigate. I love the fact that it is accessable worldwide.

Operations Manager

We utilize all that the product has to offer on a daily basis and are quite happy with the product. It helps us manage our business better and provides the tools necessary to communicate effectively.

Office Support Specialists

I love the advanced security & ease of use with this program (once I figured it out LOL). The cloud based business applications make a world of difference.

It's another game changer for us (most of us work from home). The way everything fits together is awesome and having MS Teams at the centre of it all is brilliant.

I love the ease of use of the product, I love what the product can do and I love all of the various options. Specifically Sharepoint, Outlook and OneDrive.

Integration, coherence and great ability to cope with plenty of scenarios. Some applications are best of class, others are the current state of the art.

estimator

Sometimes i get logged out and have trouble logging back in. This is very rare but can be confusing and upsetting as everything is on there.

Teacher Author

I also really like that I can share files with others, making collaboration easy. This feature is a lifesaver when I am not able to meet in-person with colleagues.

Accountant

I hate, hate, hate, hate the fact that you cannot install each app on its own. It is pointless to force people who only need Excel or Word to install EVERYTHING.

Tutor

It has improved my productivity dramatically and allowed me to put together clean documents and beautiful presentations for my purposes.

Consultant

I like some of the apps that you can integrate with the system. They are superior and more advanced.

Student

Next, when an Excel sheet is corrupted, no backup is taken and we end up losing the whole file.

I've been using Office for 30+ years, and it's still the best of the best. Excel along is worth the price of the software, couldn't imagine using anything else for spreadsheets.

Consultant 

Of the time I contact the help desk the problem is solved efficiently and kindly which is appreciated when you are not super savvy with technology.

Researcher

It is a boon for productivity, for word processing, presentation, database management, emailing, spreadsheets and display is amazing at good cost per user.

Director, Transformation

Ability to connect information across all the MS office apps locally and online. Great online support and tutorials.

Microsoft 365 screenshot: Office 365 Microsoft Word

Microsoft 365 screenshot: Office 365 Microsoft Excel

Microsoft 365 screenshot: Office 365 PowerPoint

Microsoft 365 screenshot: Office 365 Outlook

Microsoft 365 screenshot: Microsoft 365 Microsoft OneNote

Microsoft 365 screenshot: Microsoft 365 access and edit documents offline through the desktop apps

Microsoft 365 screenshot: Microsoft 365 native mobile apps for iOS, Android, and Windows phone

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

ownCloud is an open source enterprise file sharing platform designed to provide users with secure access to company files and documents from any device. APIs and open architecture enable the addition of corporate branding and extension of core functionality to meet evolving company needs.

Nextcloud is a collaboration platform, which enables organizations to share documents, send or receive emails, manage calendar, and communicate via secure video chats. Features include workflow automation, user authentication, compliance management, remote access, and audit tracking.

Access Controls/Permissions

Activity Dashboard

Authentication

Drag & Drop

Encryption

Messaging

Real Time Synchronization

Workflow Management

Nextcloud

Linux

Developer

Nextcloud has been a nice collaborating tool, we can share with easy files across departments. And it has nice sharing features, like making guests upload into a folder.

Constituency Assistant

You are supporting a fabulous network and community of open source developers. Your data can be safe and it stays on hard-drives only you own.

Owner

And bonus points that I can tailor the branding with my company logo. Clients love it, I love it, and my colleagues are getting use to hearing me rave about it.

Store Manager

The thing I don't care for the most is the lack of documentation for the Freenas / Truenas integrations for when something goes wrong. Also the lack of 2fa out of the box is down side as well.

Network & System Engineer

NC is Free and easy to use with my skillset. I just have lots of joy when it included a free mobile application that I can basically use personally and on the enterprise leve.

The overall experience with Nextcloud is great we use it all the time and it runs great on our Truenas box.

IT Professional

NextCloud is super easy, even my non techie friends who've used basic google suite stuff transition very easy. Not to mention how motivated they are to de-Google without sacrificing convenience.

Network Engineer

Administrating NextCloud servers is just fun, with the integrated command line (occ) you can manage almost everything in an easy way. There are good manuals around if you run into any problems.

Senior Consultant

Search is poor in the sense that there is no integrated setup for this. Integration of Elasticsearch is described, but its way to complicated.

IT manager

I lack the support of virtual files in the sync client. To my knowledge, there is no info on what the bottleneck in the system is.

IT & Media Representative

Open Source and Secure Cloud Alternative with excellent community, support and vision.

Self

The interface is very simple and attractive, and the mobile app and client-side software make it a great replacement for Google Drive.

Nextcloud is a fantastic software that gives so many features for free to users to host their own data.

Experience Manager

Also, the federated storage model is fantastic - I can use much more cost-effective, S3 compliant storage solutions than standard web server storage pricing.

IT Infrastructure Specialist

This product has everything I would like to have such as connecting to AD, connect to SMB. It's easy to deploy and easy to use.

Managing Director

Integrated Calendars, Contacts, and Wordprocessing: these are the fundamentals which provide all the basics for any-sized organisation. A perfect base on which to build.

Self Employed

Some minor Plugins are out of date or not longer developed. Has some Problems with the Online Radio Plugin.

Microsoft 365 vs Nextcloud Comparison (2026)

Microsoft 365

Nextcloud

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives