Microsoft Teams vs Meeting Room 365

Zoom Workplace

Google Meet

Webex Suite

Boardable

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GlobalMeet Webcast

Compare Microsoft Teams and Meeting Room 365 based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Google Workspace

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Google Meet is a video conferencing platform for teams to communicate via messaging, voice, and video. Features include high-definition video and audio conferencing for up to 100 participants, multi-device chat sync, stored chat history, real-time captions, meeting recording function, and more.

Microsoft Teams is a chat-based workspace in Microsoft 365 which lets users collaborate on documents, make voice & video conference calls, view chat logs, and more. Teams has replaced Skype for Business as Microsoft's online meeting solution.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Agenda Management

Alerts/Notifications

Annotations

Application Management

Assignment Management

Audio Capture

Auto Framing

Automatic Transcription

Availability Indicator

Backup and Recovery

Calendar Management

Call Conferencing

Call Routing

Call Transfer

Chat/Messaging

Collaboration Tools

Commenting/Notes

Communication Management

Conferencing

Contact Management

Data Import/Export

Desktop/Browser Sharing

Discussions/Forums

Document Management

Document Storage

Email Management

Email Reminders

Event Management

Event Scheduling

File Management

File Sharing

File Transfer

Host Controls

Interaction Tracking

Live Chat

Meeting Management

Meeting Notes

@mentions

Microsoft Outlook Integration

Mobile Access

Mobile Screen Sharing

Multi-Channel Communication

Multi-Participant Screen Sharing

Multi-User Collaboration

On-Demand Webcasting

Online Voice Transmission

Polls/Voting

Presentation Streaming

Presentation Tools

Presenter Control Management

Private Chat

Project Management

Real-Time Chat

Real-Time Notifications

Real Time Screen Sharing

Real-Time Updates

Recording

Remote Access/Control

Reporting & Statistics

Role-Based Permissions

Screen Capture

Screen Mirroring

Screen Recording

Screen Sharing

Search/Filter

Social Media Integration

SSL Security

Surveys & Feedback

Tagging

Targeted/Locked Screen Sharing

Task Management

Template Management

Third-Party Integrations

Two Way Audio & Video

Two-Way Audio & Video

User Management

User Profiles

Video Conferencing

Video Layouts/Views

Video Support

Virtual Backgrounds

Workflow Management

Reviews for Microsoft Teams come from a wide variety of industries, including information technology and services (11% of reviewers), computer software (7%), and education management (5%). The most frequent use case for Microsoft Teams cited by reviewers is meetings (69% of reviewers).

Users and use cases

Most reviewers indicate that Microsoft Teams delivers strong value for money, especially for organizations using Microsoft 365, and they appreciate the included features and free plan. Some users say advanced features require costly upgrades or higher-tier licenses.

Value for money

The Microsoft Teams integrations most frequently cited by reviewers are: Microsoft Excel (a spreadsheet product rated 4.7 out of 5 for its integration with Microsoft Teams), Microsoft SharePoint (a document management product, 4.5), and Microsoft Word (a document generation product, 4.7).

Integrations

Microsoft Teams is a meeting solution with key features that include two-way audio and video, real-time screen-sharing, real-time chat, video conferencing, mobile access, and more.

Proprietary

Microsoft Teams

Web-based

Android

Windows

iPhone

iPad

Microsoft Teams (Free)

Microsoft Teams Essentials

Microsoft 365 Busines Standard

Process Engineer

Microsoft Teams is a very robust tool that I use daily for tasks such as collaborating with coworkers via direct messaging or audio/video calls, participating in meetings with colleagues, and shared file storage.

Salesman

Microsoft teams has been a great communication tool for our company considering we have three different store locations so we don’t get to see everyone that works in our company face-to-face on a daily basis so this makes communication easy and keeps us organized on our expectations for the day

Instructor Designer

I’ve used it extensively for cross-functional collaboration, remote meetings, project coordination, and document co-authoring. When paired with clear communication norms and thoughtful channel organization, Teams significantly improves efficiency, transparency, and team alignment—especially in remote or hybrid environments.

Web Designer

My teams audio and video meeting by this platform has made our productive and efficient as it records the meetings which can be accessed by the team members.

Pre Litigation Legal Assistant

It greatly helps to improve fast, effective and instant communication with the work team, especially large teams, allowing the creation of small groups and the customization of group reorganization as we see fit.

Owner

I exclusively use Teams for a job that requires me to virtually assess and consult with other medical professionals and Teams offered the highest level of security which is needed when discussing medical records.

Business Develoment Manager

The best is that everything is there in one place: one-to-one, group chats, calendar, meetings, calls, etc. Plus a lot of additional external apps can easily be embedded into teams

Student

Nice clean custom background options, decent feature set for free, send to integrate well with enterprise clients, chats from previous meetings are saved

Project and IT Manager

Teams chats and channels are great place to collaborate both with colleagues and with external guest users, and it's well integrated with SharePoint for file storage and management.

Training and Technical Assistance Coordinator

The ability to respond to a message or view a file instantly has supported my ability to collaborate on documents and stay informed about next steps.

IT Service Desk Analyst

I like that there are share screen functions on calls as this allows us to troubleshoot incidents in the event our remote control tools don't work, so an excellent alternative option also.

It’s a powerful collaboration platform that brings together communication, meetings, file sharing, and Microsoft 365 tools in one centralized workspace.

Teams made it easy to move seamlessly between chat, video meetings, document collaboration, and integrations with Microsoft 365 tools like OneDrive, SharePoint, and Outlook.

It works best when teams establish structure and communication guidelines early. If you want a more technical, more user-experience, or more leadership-aware version (e.g., showing how you mitigated this as a pro), I can sharpen it in one line.

Account's officer

It feels efficient and grounded, which matches the way you manage your time and responsibilities. And because you’re someone who values clear communication, the ability to message, call, and collaborate in real time makes your workflow feel smoother and more predictable.

Psychotherapist

Cutomization options enable teams to tailor notifications and app integrations to suit workflows so the value for money is there.

HR Coordinator

The customer support team are very knowledgeable: and offer solutions, suggestions, a thorough explanation alongside solutions. When we experienced issues during setup they called us immediately (from the US) and talked us through the solution, explaining the what and the why.

Head Administrator

The ability to communicate quickly with team members, including by creating customizable group chats or chats for a specific project or purpose.

Associate Director of Performance

I found it extremely useful for training large groups of people online at the same time, and the tools provided excellent tracking of attendees, conversations and notes.

Director of Products

I've spent time and money on my work-from-home setup with a nice 4k webcam and 1 gig fiber, but I'm at the mercy of Teams to decide how much compression it wants to add to my video feed, and it differs each day.

Technical Support Engineer

All in all, it is possible to say that Microsoft Teams became the place, where I can find the solutions to the majority of problems, switching between chats, calls, and shared files without leaving our Microsoft environment.

Physician Assistant

I love using teams at work because it allows me to communicate with my colleagues in real time, as well as real-time company updates.

Social Media Coordinator

We often have clients request meetings on other platforms that are native to their own internal teams like Zoom or Google Meet. While Teams is a solid option, not every organization uses it so there is some unfamiliarity with it for external teams.

We use Microsoft teams everyday for meetings, communication between the sales office and warehouse, its easy to use and keep everyone the loop about what different branches are doing and needing and makes my companies workflow and communication easy

Nutrition and Regulatory Officer

Some bugs - incorrect status display (e.g. showing away when online), sometimes message-sending failures, and poor integration with Apple AirPods.

Creative Designer

when all team members are present on a meeting, and there are no glitches, Microsoft teams provides a great platform for efficient remote/virtual group work.

Sales Director

Teams has helped me grow my salesforce by increasing communication, giving a myriad of different tools and customizable features without being absurdly expensive!

Operations Manager

You can message, do video conferencing and share files all at the same time and in one place so you don't have to switch apps all the time.

Digital Marketing Manager

Scheduling meetings, adding outside users to calls, setting up chat threads, and other features common to programs like this are easy and intuitive on Teams.

General Manager

Being able to open, edit, and collaborate on Word documents or Excel spreadsheets directly inside the Teams window without switching apps is a massive time saver.

Recently Microsoft have removed Teams from some of the lower cost standard 365 packages, offering it as a standalone subscription. While they have slightly reduced the cost of these subscriptions, it remains higher-cost to implement both.

Director of Sales and Marketing

Microsoft Teams has lots of features for things like breakout rooms and polls, which I appreciate from a user experience perspective and user engagement.

Mortgage Loan Officer

I’ve used it daily to coordinate with loan processors, underwriters and clients—leveraging its chat, video meetings, and file-sharing features to streamline the mortgage process.

RELATIONSHIP OFFICER

The ability to connect with so many people at the same time without any hitch, i am able to operate it even on my mobile phone, enabling me to jump on meetings at any point in time.

Manager

It provides messaging, calling, video calling, meetings, recording meetings, screen sharing options etc. and now recently added Copilot is excellent addition.

Manufacturing Engineer

the biggest upset I have about teams, is the fact the it is designed to only have open one  window at the time. And the main set back I have noticed is when yoy want to set a meeting, as you need to have open the calendar tab, by maybe sundelly I received a message that I want to see at that moment, but if I change the tab, I lost my progress on setting up the meeting I was setting. Or maybe I actyally need to get more info in a message I am wating from a co worker, I know chats can be opened independtly, but I want to actually have 2 full operational different teams windows with out that much probelm.

Project Assistant

When using the meeting function, if another person starts the meeting, it has prevented us from using the web version to call our conference room phone instead of us having to dial in while we also navigate the screenshare option.

Director Product Marketing

Microsoft Teams has transformed the way we work - bringing together chat, meetings, and collaboration into a single, reliable platform that keeps our team connected and productive every day.

It can be confusing having individual and group chats mixed with Teams channels, and the backend settings for scheduled meetings and webinars could be easier to find and manage.

Additionally, it provide us with presentation tools such as high definition video and audio quality, screen sharing and recording  that help us have seamless meetings experiences.

Team Coordinator

Microsoft Teams allocates a centralized workspace that allows teams to chat and work together on projects via collaboration, meeting and customizable dashboard.

Paralegal

I find that the status feature is not always reliable and accurate.   When I set my status to active it automatically returns to unavailable without me manually changing the status.

Senior Director, Fundraising Technology

Being able to set up collaboration groups for projects, share documents and map with your calendar is essential in our business today. Plus, screenshare is awesome, and so important in the ever increasing remote working world.

Customer Service Representative

It does lack some features, such as threads, that would be nice to have, but it achieves the job of communicating in real-time, and you are able to join a meeting if the task requires more.

Prevention Manager

Once our team mastered the concepts behind the channels, and the integrations with other apps into teams channels, the integrations that are possible, sync the schedule to outlook, sync the forms to excel, requests go to approvals, its just streamlined everything and made it make sense.

HRIS Analyst

I love the ability to organize teams via the Teams app, having access to different teams I work with and their chats.

System Engineer

It has great integration with many products, even things like external API & webhooks to produce something like internal alerting.

Microsoft Teams vs Meeting Room 365 Comparison (2026)

Microsoft Teams

Meeting Room 365

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives