Todoist vs SmartTask

Trello

Basecamp

Asana

monday.com

Wrike

ProjectManager

Compare Todoist and SmartTask based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Asana is the leading work management platform for cross-team work that aligns humans and AI around company goals and creates a system of record to help teams achieve them. Create clarity on priorities and responsibilities across teams, and monitor progress in real time to keep projects on track.

monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and everyday work. Teams shape workflows and projects, code-free, with a platform that adapts to shifting needs, liberates teams from manual grunt work, and connects teams in a collaborative work space.

Todoist helps people and teams organize work, plan projects, and stay focused. Capture tasks, set priorities, and collaborate seamlessly across devices. Todoist brings clarity to everyday work.

Activity Tracking

Activity/News Feed

Alerts/Notifications

Assignment Management

Calendar Management

Collaboration Tools

Commenting/Notes

Communication Management

Customizable Templates

Dashboard

Deadline Management

Drag & Drop

File Management

File Sharing

For Small Businesses

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Kanban Board

Milestone Tracking

Mobile App

Multiple Projects

Notes Management

Planning Tools

Prioritization

Productivity Tools

Progress Tracking

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Projections

Real-Time Data

Real-Time Notifications

Real-Time Updates

Recurring Tasks

Reminders

Reporting & Statistics

Reporting/Project Tracking

Search/Filter

SSL Security

Status Tracking

Strategic Planning

Sub-Task Management

Tagging

Task Board View

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Team Management

Third-Party Integrations

Time & Expense Tracking

To-Do List

Visual Workflow Management

Web-based Deployment

Workflow Management

Todoist

Android

Web-based

Windows

iPad

iPhone

Human Resources Manager

It seems like a great platform for someone that likes gadgets, as you are able to use your lists on multiple devices - and you can share tasks with other users.

CEO and Founder

It's a fantastic bit of software that is easy to use but powerful, it has good integrations and is inttuitive. I particularly love the integration with Fantastical.

It is an amazing app which helps me alot to maximize my productivity in my studies and time management. I am using this app to track my studies time & also i made everyday tasks which is very helpful.

Entrepreneur

It helped me to save a lot of time and stay focused on what's important because now I know what I have to do daily and everything is saved in the app.

The mobile app for me is the best because it has all the features and it's very easy and with a clean and simple user interface.

Owner

I love that I can link emails as tasks and I can organize items by date and project category. Setting recurring tasks helps me remember important items like paying bills.

Head of Sales

I really like the UI and the flawless experience. The last update improved the already good navigation.

Counselor

I've experienced it lagging before but that may not have been necessarily the software (could have been a bad connection or the device I was using.).

Marketing Consultant

I use it for a few years now and I hope it will never be more advanced because for me the biggest advantage of todoist is the simplicity and ease of use.

Web Developer

I was shocked when I realize you can't retrieved your "done" tasks. You tick it, and it's gone, that's quite annoying and undesirable.

Pastor

The smart, natural language way of adding tasks was great, as was the smart scheduling feature for rescheduling tasks. Appreciate educational and non-profit discounts for premium plans as well.

This app is great for keeping up with daily tasks and other things. It's also super easy to use and operate.

Bloger

Todoist looses some of its functionalities. Adroid users should make a habit to check their tasks by themselves.

Attorney

I also like that it has a nice bi-directional API for Zapier (unlike, say, OmniFocus.). That allows me to use it with Clio.

I consider its interface somewhat confusing, it is not intuitive and it is too simple.

I don't feel overwhelmed when looking at Todoist" was one comment. Customer support has also been great.

Simple interface, plenty of integrations, available across devices and a low price make it a really great choice for individuals and small teams.

Digital Marketer

The 2 big features for me are the templates and the projects. Templates are special to do lists created by experts or the community.

Todoist screenshot: Todoist active tasks

Todoist screenshot: Todoist adding tasks and sub-tasks

Todoist screenshot: Todoist project optimization

Todoist screenshot: Todoist assigning tasks

Todoist screenshot: Todoist filtering tasks

Todoist screenshot: Todoist restrictions management

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

ProjectManager is an award-winning project and work management software solution designed to empower teams and improve collaboration.

Automate recurring workflows. Wrike’s automation engine works in the background to sync related tasks, thereby reducing errors and tedious activities without requiring you to update other projects and tasks.

SmartTask is a cloud-based collaboration software, offering task management, project management and customer relationship management (CRM) capabilities in one single tool.

Access Controls/Permissions

Activity Dashboard

Agile Methodologies

Brainstorming

Chat/Messaging

Client Portal

Contact Management

Content Management

Customizable Branding

Discussions/Forums

Document Management

Email-to-Task Conversion

Idea Management

Issue Management

Mobile Access

Portfolio Management

Real Time Editing

Reporting/Analytics

Resource Management

Screen Sharing

Spreadsheet View

Task Import

Time Tracking

Video Conferencing

SmartTask

HR Executive

Smarttask is realy amazing tool for creating, managing tasks within the teams. Its ability to create tasks and subtasks is what impress me.

This application is easy to use, price is more than fair, support team is very kind and responsive, and I am happier because organizing things are faster and easier now.

Director

Experience  was good with Smart Task Team. They are helpful if any issues they resolve as soon as possible.

I like the way you can organize your full taskflow in an easy way. It is powerful yet simple, so coworkers can easily join you without feeling overwhelmed.

Founder

I like that I can use one tool for all my task management. SENSITIVE CONTENT] from the success team has been especially helpful in finding all the use case that we can use SmartTask for.

Enterprise Solution Consultant

Loved chat and meeting feature built in the tool. Time tracking for the task is excellent.

If you have any issue that customer service can't deal with, the founder himself will help you with it. He also seems to never sleep, and he is always working to improve SmartTask.

The team is passionate and very responsive, they have FB community as well and chat responses are almost quick.

Social Media Manager & Administrative Support

They also have a CRM which works fine. It's very easy to use if you are already familiar with Asana.

I have finally been able to use a pm in my daily life thanks to SmartTask simplicity.

Content Writer

Sometimes, the time tracking feature may fail in case SmartTask is opened in multiple windows. Occasional logout issues.

I grabbed SmartTask when it first went live on a lifetime license. It was worth every penny and has done well for quite a while for me.

The SmartTask logo is very small and no one can be offended by a name like "SmartTask.

Digital Marketing Specialist

It is very easy to use and saves your lots of time and efforts.

I haven't heard anything from them for ages so I'm not sure if they are doing anything to update the interface or anything.

Todoist vs SmartTask Comparison (2026)

Todoist

SmartTask

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives