Todoist vs SmartTask

Trello

Basecamp

Asana

monday.com

Wrike

ProjectManager

Compare Todoist and SmartTask based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

 Todoist helps individuals and teams capture tasks, organize work, and stay focused every day. Create projects, set priorities, and track progress across list, board, or calendar views. It’s the simplest way to bring order and clarity to busy workdays.

Activity/News Feed

Activity Tracking

Alerts/Notifications

Assignment Management

Calendar Management

Collaboration Tools

Commenting/Notes

Communication Management

Customizable Templates

Dashboard

Deadline Management

Drag & Drop

File Management

File Sharing

For Small Businesses

Gantt/Timeline View

Goal Management

Goal Setting/Tracking

Kanban Board

Milestone Tracking

Mobile App

Multiple Projects

Notes Management

Planning Tools

Prioritization

Productivity Tools

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Templates

Project Tracking

Real-Time Data

Real-Time Notifications

Real-Time Updates

Recurring Tasks

Reminders

Reporting/Project Tracking

Reporting & Statistics

Search/Filter

SSL Security

Status Tracking

Strategic Planning

Sub-Task Management

Tagging

Task Board View

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Team Management

Third-Party Integrations

Time & Expense Tracking

To-Do List

Visual Workflow Management

Web-based Deployment

Workflow Management

Reviews for Todoist come from a wide variety of industries, including computer software (8% of reviewers), information technology and services (8%), and marketing and advertising (8%). The most frequent use case for Todoist cited by reviewers is task management (80% of reviewers).

Users and use cases

Reviewers indicate that Todoist’s free plan is functional but limited, and some users report feeling pressured to upgrade for essential features. Users say paid plans offer valuable tools, though some reviewers feel the subscription model and pricing lack flexibility.

Value for money

The Todoist integrations most frequently cited by reviewers are: Google Calendar (a scheduling product rated 4.7 out of 5 for its integration with Todoist), Gmail (an email management product, 4.7), and Microsoft Outlook (an email management product, 4.4).

Integrations

Todoist is a task management program with key features that include to-do lists, task organization, editing, scheduling, alerts, and progress tracking, and more.

Todoist

Web-based

iPhone

Android

Windows

iPad

Beginner

Business

Account Manager

Todoist allowed brokers to stay on top of daily tasks and deadlines, allowing Equatorial Insurance Brokers to enhance accountability and produce client work with fewer missed details.

Sales and Solutions Manager

The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls.

Adult Ministry Associate

It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks.

IT Manager

It brings natural‑language due date, labels, filters and small “karma” points that push you finish things, and in the free plan you already get more tools than many rival apps.

Continental

Available for all devices, allows tracking daily tasks, set level prioritization in task settings, take quick notes for quick ideas

Associate Director, Evaluation

The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free.

Photographer

I make simple lists for things like which sessions I need to edit, which clients I need to reply to, and gear I have to charge or pack before going out.

Operations Project Coordinator

It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better.

Management Technician II

Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold.

Executive Director

What a notebook and the Notes app provide that Todoist does not is a record of my work that I can refer to for board reports.

Independent Contractor

I have the widget on my phone home screen so I can see today's tasks and upcoming ones.

Board view feel basic, reminders live behind premium tier, and first filter syntax looks tricky, so new user may spend extra clicks before flow feel smooth.

Legal Associate

The ease of adding new items and setting due dates, directly from an email is our top seller,The iphone widget provides a clear view of upcoming items for the day.

Technical Specialists

I can simply customize and add sub-categories in the tasks with features to set its timelines helping me foresee missed schedules through calendar alerts.

Nutrition and Regulatory officer

Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them

Founder

This software provides an efficient way to manage the workflow and keep track of the progress of different aspects and departments inside the business simultaneously.

Project Manager

Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time.

I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything.

Owner

I appreciate the most the ability of Todoist to add my current tasks from my calendar.

marketing

I can keep a work day with everything up to date without forgetting tasks or leaving something pending, I like the functionality it has because I keep everything organized and visualizing all the weekly tasks, being able to organize my time and have my space to be able to remember everything.

Sr. Pastor

The best part of the product is their that they integrate well with my personal calendars and allow task sharing.  

Communications Director

It has every option I need in a todo list program, kanban boards, calendar view, attachments, and sub tasks.

Assistant marketing

Advanced features like custom reminders are limited to the paid version, which restricts full functionality for free users.

Recruitment Consultant

It allows us to set automated reminders that keep us always on the lookout for upcoming tasks or any pending tasks that need to be attended to.

Social media manager

Todoist has a nice feature that lets me type out my calendar entries in simple language without having to toggle calendar dates.

Copywriter

Todoist isn’t a full-featured management app, so I had to switch to Notion and create my task lists there.

Executive Vice President at FEVO

The paid version feels more professional and robust, but it can be a bit expensive for someone who doesn’t yet see the importance of structuring their day efficiently.

I have it on my phone, and computer and the connection i have with my tasks is seamless.

Artist

This helps me keep things straight for one time tasks or weekly tasks like repeat assignments.

Assistant Manager

excellent for managing the fast-paced, multitasking environment of a shared workspace.

Senior Marketing Specialist III

Then, if you find you have 10 free minutes and you've set up your tasks according to this system, you can knock out your calls or the like with a quick search to pull all similar tasks into one screen.

WEb Developer

I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks.

Pharmacy Operations Manager

Todoist also offers notification reminders that keeps me on alert incase i miss a task in my to-do list.

Director

The speed at which I could throw things on my list was limited only by my ability to think of them.

I also like that I can add # to different categories and organize them pretty quickly.

Too bad if you’re looking for a totally free option, cause some features need a subscription, like reminders, filters or using the same account with more than one person.

comptable  Audit

Some useful features require a paid plan, and the lack of a true calendar view limits planning for visual users.

Renewable Energy Plant Specialist

Todoist has been a vital tool for me to keep my daily tasks perfectly organized allowing me to have an easy and healthy work life.

It helps me keep track of tasks that I need to complete.

President

There are some small details missing when we want organise better for example for simultaneous reminders on all devices you must go to the paid formula.

Student

It is a little complex for the users to use its feature, it also has some performance issue like it is not syncing when i used it in my laptop and then in my phone.

Sales Manager

Sometimes it’s hard to find your way around when tasks need you to define the components more deeply, and when you want a board to see all the ideas you have in mind.

You can use smart queries to filter tasks, which is very useful for me as I have specific scenarios which wouldn't work with preset filters.

Editor

I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny).

Geometre Topographe Expert

With Todoist, am able to clearly set which tasks i have for the day and this way, i get to do the right task at the right time.

Todoist also has priority lists that help us to create priorities for prioritizing the most urgent and crucial tasks during our projects.

We made our sprint planning more regular, cut project setup time by 40%, and increased client visibility.

One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems.

I use it for school, work and my small business.

Digital Content Creator

Sorting is clunky, no dark mode unless you pay, syncing fails now and then, UI gets messy fast

Reviewers indicate Todoist’s task management capabilities are highly valued for their flexibility, ease of use, and cross-platform compatibility. Users report Todoist allows them to break down tasks into subtasks, assign priorities, add labels, and collaborate by assigning tasks to others. They find the multiple view options, such as Kanban boards and lists, helpful for visualizing work. Users highlight Todoist’s integrations with Google Calendar, Asana, and email as especially useful for keeping all tasks in sync and organized. Of the 126 Todoist users who gave detailed accounts of their use of Task Management, 99% rated this feature as important or highly important.

Pricing

Calendar Integration

Daily Task Scheduling

Reminder Feature

Labels and Filters

To-Do Lists

Mobile and Desktop Access

Task Prioritization

Synchronization

Small Business

Large Enterprises

Freelancers

Mid-size Business

Reviewers indicate that Todoist offers a functional free plan, but they frequently mention its limitations, such as caps on active projects, restricted collaboration, and the absence of key features like reminders, labels, and file uploads. Some users report that while the free version is adequate for basic personal use or testing, they feel compelled to upgrade to access essential productivity tools. Users think the paid plans unlock a wide range of advanced features, including increased project limits, integrations, automated backups, collaboration tools, and customization options, which many find valuable for both personal and team management. Reviewers appreciate that the premium and business plans are reasonably priced compared to some alternatives, and note occasional discounts or educational pricing as a benefit. Some reviewers feel, however, that the recurring subscription model and the cost of unlocking core features can be a drawback, especially when compared to competitors offering more functionality for free. Some users say that the pricing structure lacks flexibility for those who only need a subset of premium features, and a few find the overall cost high relative to the feature set. Some reviewers find the free trial useful but limited, and express frustration at encountering paywalls for basic functionalities.

Doist

SmartTask is a cloud-based collaboration software, offering task management, project management and customer relationship management (CRM) capabilities in one single tool.

Todoist vs SmartTask Comparison (2026)

Todoist

SmartTask

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives