Mindbody vs GymFlow

Vagaro

My PT Hub

ABC Glofox

Zen Planner

Kicksite

Hivebrite

Compare Mindbody and GymFlow based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2025.

Gym member management software with payment processing, Integrated Websites, virtual training, scheduling, automations & more.

A powerful cloud based platform that provides your studio with innovative gym management software.

Vagaro is an appointment scheduling solution that helps businesses get found, booked & paid. The platform enables administrators to manage appointments, payments, payroll, inventory, & much more on any device. Teams can stand out from competition with a custom logo, website, online store and branded app.

Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

Access Controls/Permissions

Accounting

Activities Booking

Activity Dashboard

Alerts/Notifications

Appointment Management

Appointment Scheduling

Assessment Management

Attendance Management

Attendance Tracking

Automated Scheduling

Barcode/Ticket Scanning

Billing & Invoicing

Booking Management

Booking Notes

Booth Rental Management

Calendar Management

Calendar Sync

Capacity Management

Class Management

Class Scheduling

Client Database

Client Management

Client Portal

Client Profiles

Commission Management

Confirmations/Reminders

Contract/License Management

Costume Management

Credit Card Management

Customer Accounts

Customer Database

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Document Storage

Dues Management

eCommerce Management

Electronic Payments

Email Management

Email Marketing

Email Reminders

Email Templates

Employee Management

Employee Scheduling

EMR/EHR

Event Calendar

Event Management

Event Scheduling

Facility Scheduling

Faculty/Staff Management

Financial Management

Fitness Plan

For Barbershops

For Dance Studios

For Gyms

For Martial Arts

For Medical Spas

For Physical Therapy

For Salons and Spas

For Yoga/Pilates Studios

Gift Card Management

Group Reservations

Group Scheduling

HIPAA Compliant

Inventory Management

Inventory Tracking

Item Management

Loyalty Program

Marketing Automation

Member Communication

Member Database

Member Directory

Member Portal

Member Types

Membership Management

Membership Renewals

Mobile Access

Mobile App

Multi-Location

Multiple User Accounts

Online Booking

Online Payments

Online Registration

Onsite Registration

Patient Scheduling

Payment Processing

Payroll & Commissions

Payroll Management

Point of Sale (POS)

Practice Management

Progress Notes

Promotions Management

Purchase Order Management

Purchasing & Receiving

Rate Management

Real-Time Reporting

Mindbody

Android

Web-based

Windows

iPhone

Owner

The customer service is TERRIBLE, the subscription is VERY expensive (not to mention it changes almost every year), and it is the WORST to set up correctly.

Singing Teacher / Vocal Coach

Excellent support at deployment stage; good customer service response times; very friendly staff; used to be market leaders; possibly good functionality but only available at premiums packages.

Psychotherapist and Wellness Center Owner 

I liked the brand recognition and all the features available for business intelligence. We were glad to have the Livestream option available for classes.

Director

Awful company and system. I have been a customer of mindbody for 4 years now and their level of customer service has got worse and worse and their prices have only increased.

Marketing Manager

I recommend Mindbody for most of my beauty & wellness clients -- it offers an all-in-one platform that is tailored to their needs, and is extremely user friendly.

Manager, Upskilling

Overall there is no other comparable software that suits our needs like Mindbody does. Thank goodness for their excellent customer support.

Pediatric Social Worker

I have contacted them when I was charged more than once and it took forever to talk to someone. After speaking with a representative the problem was not fixed.

It was awesome in the beginning. I started with them 10 years ago when they were inexpensive, responsive, simple and nimble by improving every month.

Project Manager

Finding any type of fitness class is super easy with this app. They also run deals so trying something new, whether it be Barre, Yoga, or Boxing, is made super easy with this product.

I love how customize-able Mindbody is. We were really able to tailor it to fully fit our needs and adjust a ton of settings to make it perfect for our use.

Solutions Engineer

I love the ease of use of Mindbody - it was the first of its kind for booking workout classes and now I don't know how I could live without it.

Massage Therapist

Did not allow for multi business integration. Terribly pushy sales reps. I felt bullied into buying it.

Operations Manager

I have never been so frustrated and disappointed with a product before.

The app can be buggy at times (sign-in issues, booking errors, long loading times) which has lead to frustrated calls from customers of my clients.

owner

I hate to say it, it's just a bad system. Waiting for the next software that caters to studios and makes things user friendly.

Manager

It also has some good app options and a nice integrated marketing suite.

Volunteer

I liked the clean UI of the backend. It was easy to find a customer and add services/classes.

No features are missing for us. We find a lot of customers do not have the app.

Mindbody screenshot: Get discovered by the largest audience on fitness, beauty, and wellness customers on the Marketplace. This Mindbody-exclusive feature connects your business to users around the world searching for services like yours.

Mindbody screenshot: Create and send personalized email campaigns with our Marketing Suite. These features make it easy to keep your current members happy while also running promotions that incentivize new clients to book. 

Mindbody screenshot: Form better relationships with your members using client profiles. This feature keeps information like personal preferences, payment details, service history, and more on hand so you can offer better customer service.

Mindbody screenshot: Bring your business’s brand to life with a custom mobile app. This feature helps you engage with your clients on another level through rewards programs, push notifications, shared class playlists, and more.

Mindbody screenshot: Learn what’s performing well with our reporting features. These tools track revenue sources, analyze current promotions, and monitor inventory so you can nail down what strategies are best for your business.

Large Enterprises

Mid Size Business

Small Business

Kicksite provides top-rated, innovative martial arts management software and website services for your martial arts school or gym. Our cloud-based system is tailored to fit your specific business management needs, from automated billing and attendance tracking to lead capture and nurturing tools.

Hivebrite is an all-in-one community management and engagement platform that helps you build brand engagement and opportunities for your private community. It is easy to set up and fully branded to match your colors.

My PT Hub is the all-in-one software and app trusted by 130,000+ personal trainers, fitness coaches and nutritionists to successfully manage and grow their fitness businesses.  

Built by coaches, for coaches, My PT Hub boasts 15+ powerful features and unlimited clients, at no extra cost!

Boost your fitness business with Gymflow: A tailored app, intuitive tools, and growth-driven features. Make smarter decisions, fast. Join a network of thriving gyms!

Application Management

Class Registration

Credit Card Processing

Customer Engagement

Customizable Branding

Discount Management

Email Campaign Management

Enrollments/Onboarding

Instructor Management

Invoice Management

Lead Generation

Lead Management

Member Accounts

Mobile Alerts

Mobile Booking

Push Notifications

Recurring/Subscription Billing

Registration Management

Reminders

Reporting & Statistics

Reporting/Analytics

Search/Filter

Self Check-In/Check-Out

Self Service Portal

SMS Messaging

Staff Management

Task Management

Task Scheduling

Team Management

Third-Party Integrations

Visitor Management

Wait List Management

Waiver Management

Website Integration

Website Management

GymFlow

Linux

iPad

I don’t need to look for nothing else when i’m on this app helps me accomplish what i need when i need easy to use and integrate i see a big future for this Team.

I have worked in the fitness industry for over 15 years & used countless systems but so far, I have had the best overall experience with GymFlow.

Super easy to use and does everything you need it to.

Admin

I trouble shot this product months before the opening of the gym.

Mindbody vs GymFlow Comparison (2025)

Mindbody vs GymFlow Comparison (2025)

Mindbody

GymFlow

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives