TimeTap vs Availity

Calendly

Google Calendar

Vagaro

Calendly is a scheduling automation platform that helps individuals, teams, and enterprises book meetings faster, eliminate back-and-forth emails, and connect their calendar, CRM, and video tools into one seamless scheduling workflow.

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Vagaro is all-in-one software for beauty, wellness, and fitness professionals. Manage appointments, accept payments, run marketing campaigns, and grow your business all from one easy-to-use platform designed to help you save time and boost revenue.

I need to call the support center to make changes because I'm not comfortable making changes.  

Founder

I'm actually planning to get the business subscription. And they do have personalized support, so I will get help to navigate the app and ask questions if necessary.

President

Ability to walk through the questions I had for setup and know what I was asking about.  

TimeTap is a HIPAA- and GDPR-compliant appointment scheduling platform built for organizations with complex booking requirements. It automates scheduling, reminders, and availability while securely capturing client information across staff, locations, and time zones.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Escalation

Alerts/Notifications

Appointment Management

Appointment Scheduling

Approval Process Control

Assessment Management

Attendance Tracking

Automated Scheduling

Availability Management

Bed Management

Before & After Pictures

Billing & Invoicing

Booking Management

Broadcast Messaging

Calendar Management

Calendar/Reminder System

Calendar Sync

Cancellation Management

Chat/Messaging

Check-in/Check-out

Class Scheduling

Client Database

Client Management

Client Portal

Commenting/Notes

Communication Management

Compliance Management

Compliance Tracking

Confirmations/Reminders

Credit Card Processing

Customer Database

Customer History

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Data Security

Data Synchronization

Discount Management

Document Management

Document Storage

Document Templates

Drag & Drop

Electronic Payments

Electronic Signature

Email Management

Email Marketing

Email Reminders

Employee Management

Employee Scheduling

Event Calendar

Event Scheduling

Facility Scheduling

Faculty/Staff Management

File Sharing

For Healthcare

For Medical Purposes

Forms Management

Gift Card Management

Group Scheduling

HIPAA Compliant

Historical Reporting

Initial Assessments

In-Patient Management

Insurance Eligibility Verification

Inventory Management

Invoice Management

Lab Integration

Loyalty Program

Marketing Automation

Medical Billing

Messaging

Mobile Access

Mobile Alerts

Monitoring

Multi-Language

Multi-Location

Multi-Physician

Multiple Appointment Types

Multi-Provider Practice

No-Show Tracking

On Call Scheduling

One-to-One Messaging

Online Booking

Online Forms

Online Payments

Online Scheduling

Out-Patient Management

Patient Communications

Patient Engagement

Patient Intake

Patient Portal

Patient Questionnaires

Patient Scheduling

Most reviewers indicate that TimeTap delivers strong value for money, praising its affordable pricing and robust free version. Some users say the free plan’s limitations are acceptable, but some reviewers find advanced features increase costs.

Value for money

Reviews for TimeTap come from a wide variety of industries, including Health, Wellness and Fitness (11% of reviewers), Education Management (7%), and Financial Services (7%). The most frequent use case for TimeTap cited by reviewers is appointment scheduling (77% of reviewers).

Proprietary

TimeTap

Web-based

iPhone

iPad

Android

Acuity Scheduling

Square Appointments

Professional

Business

Enterprise

manager

Ability to directly open a booking via a URL as staff member without loggin in. And maybe the option to add attachments to message templates.

Operations Manager

It’s cut down on no-shows significantly for our team, and the customization options for the booking page are pretty good too.

Clients can see available slots as the software blocks of the hours I need to drive from the previous or next appoinment.

Operations Director

TimeTap gives us the ability to manage and schedule the clients we serve while protecting some of their most important information.

Pilates transformation expert

Best feature: the automated reminders that go out to multiple service providers.

Engineer

It took me some time to find specific settings, so the learning curve is a little steep.

Financial Advisor

TimeTap provides multiple custom sites to meet different needs.  

Director

It took a year to discover that this feature does not operate as promised, and patients do not receive annual appointment reminders.

Manager

The software offered an intuitive interface for clients to book appointments online, while providing me with the necessary tools to efficiently manage and organize my schedule.

I believe using TimeTap on my mobile device is very difficult.  

Manager Read Write  Math Intervention

There are times when two appointments show up in staff calendars for the same appointment but this is of little consequence.

My clients can easily fill out the forms online prior to their appointment, and all the information is automatically stored in their patient profile.

This has eliminated no show appointments.

The ability to sync appointments with external calendars and send automated reminders greatly improved productivity and client communication.

The automated reminders and synchronization with external calendars improved organization and reduced the risk of missed appointments.

Reporting Officer

The customer experience has been really positive and a big upgrade from our previous manual processes.  

SHINE Liaison

Having to add information in duplicate areas of the app.

With expanded customization options, TimeTap could further enhance its appeal to businesses seeking a personalized scheduling solution.

I loved how easy it was to set up my schedule.

The software streamlined the booking process for clients and provided efficient tools for managing my schedule.

Financial Consultant

sensitive content hidden] is great at helping to navigate thru site for greater efficiency.

Program Manager

The ease and flexibility to schedule client appointments

I wish there were a simple version to use to start with for folks who have just one product/service. When I started I just needed to schedule meetings so the whole system was a little complex for that.

Very pleasant personnel. But they cannot dive deep to discover why our problem is occurring.

Sometimes I find myself browsing through various tabs and settings to find exactly what I need, which can get a bit confusing.

Researcher

The most impactful features found in TimeTap are its automated appointment scheduling, enabling customers to view open times and book their own appointments, as well as its real-time scheduling features.

Office Manager

Not able to make some customization for your business needs.

Timetap has Excellent customer service.......

Owner & Artist

Introductory and onboarding appointments were readily available and the representatives provided excellent guidance and direction.

It offers a drag-and-drop interface, tutorial and overview videos, and customer support.

President 

The client, database and ability to schedule recurring appointment has been greatly beneficial.

Studio Manager

I wish I could allow multiple appointment bookings AND staff confirmation abilities

From the start we have learned so much and have created a very large database and complicated ordering process.

Volunteer

It's easy to use and offers a good number of features.

The time it takes to understand all the moving parts of the system was challenging.

Assistant Public Health Director

We had a few minor glitches but the system really helped us manage a large number of appointments in a very short amount of time.

I love that I can customize just about anything and run reports!

We had a hard time getting the forms to format they way we needed them to for printing.

We are now exploring using the system for other appointment scheduling options in our organization.

Owner

AT times to is far more in depth than I need and I have a difficult time checking all the places where I could have missed something or not checked something

You are currently unable to limit the amount of appointments allowed in one day.  

I've been extremely happy with TimeTap's customer service support.

Customer Support

Client Support

Customization

Integrations

Training and Learning Curve

Navigation

Among reviewers who comment on TimeTap's navigation, 68% feel positive. Users say the interface is generally intuitive and allows for easy scheduling and adjustments. They appreciate the overview options. However, they report the design feels outdated, some features are clunky, and there is a learning curve for new users.

TimeTap vs Availity Comparison (2026)

TimeTap

Availity

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives