FreshBooks vs Square Invoices

PayPal

QuickBooks Enterprise

QuickBooks Online

Wave

SumUp

QuickBooks Online Advanced

Compare FreshBooks and Square Invoices based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access to customer, employee, and vendor information. The software includes tools for managing inventory, shipping, sales orders, pricing, tasks, invoicing, reporting, and more.

Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

QuickBooks Online Advanced is a web-based accounting & business management solution which enables small businesses to track sales, inventory, financial accounts & payroll from a single dashboard

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Accounting

Accounting Integration

Accounts Payable

Accounts Receivable

ACH Payment Processing

Activity Dashboard

Activity Tracking

Alerts/Notifications

Attendance Tracking

Automatic Billing

Automatic Time Capture

Bank Reconciliation

Billable & Non-Billable Hours

Billable Items Tracking

Billing & Invoicing

Billing Portal

Billing Rate Management

Chart of Accounts

Client Management

Client Portal

Collaboration Tools

Communication Management

Contact Database

Cost Database

Cost Estimating

Credit Card Processing

Customer Accounts

Customer Statements

Customizable Branding

Customizable Invoices

Customizable Templates

Data Security

Data Visualization

Deferred Billing

Direct Deposit

Discount Management

Document Storage

Electronic Payments

Email Management

Email Reminders

Employee Database

Employee Management

Employee Profiles

Estimating

Expense Claims

Expense Tracking

Financial Analysis

Financial Management

Financial Reporting

For AEC Industry

For Small Businesses

General Ledger

Hourly Billing

Income & Balance Sheet

Inventory Management

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Job Costing

Mileage Tracking

Mobile Access

Mobile App

Mobile Payments

Mobile Receipt Upload

Multi-Currency

Multi-Language

Multi-Period Recurring Billing

Multiple Billing Rates

Multiple Projects

Online Invoicing

Online Payments

Online Time Tracking

Partial Payments

Payment Processing

Payment Tracking

Payroll Management

Payroll Reporting

Performance Metrics

Profit/Loss Statement

Project Accounting

Project Billing

Project Management

Project Planning

Project Time Tracking

Project Tracking

Projections

Proposal Generation

Quotes/Estimates

Real-Time Updates

Receipt Management

Receivables Ledger

Recurring Invoicing

Recurring Payments

Recurring/Subscription Billing

Reporting & Statistics

Reporting/Analytics

Sales Tax Management

Search/Filter

FreshBooks

Android

Web-based

Windows

iPad

iPhone

Director 

It has a great interface which makes it feel very easy to use and has a great set of templates you can use from the beginning for various accounting needs.

cashier

For a small company as myself the excellent invoice features has been very helpful and useful.

FreshBook revieuw 

FreshBooks combined with other applications is a great tool. In any case, if you want to create invoices and send it in a split second and then track and monitor its progress, I recommend FreshBooks.

General Manager

We would lose all of that if we switched, so unfortunately we are stuck with having to use this horrible new format.

Fresh Books is a must have for businesses that want to simplify their accounting software. My team loved all the options and great support.

CEO & Founder

Ease of use, simplicity, and reliability. I love how easy it is to access, upload information, and navigate through the site.

Software Engineer 

The overal all this product is amazing the detail integration of features in it is amazing.

Business Office Manager

The best I found in this software was the ease of use, it is very friendly to the user, the cost is very good too. Is a very good value for the money.

attorney -owner

However, this program gives you more. The program supports invoicing, and what I really liked was estimating, which is important to forecast and for projects for specific clients.

Manager, Major Gifts

The FreshBooks customer service is outstanding, responsive, and extremely accessible.

realtor

Great help for my business. User friendly and it has gotten a lot of great features.

The program is going to get better, they always do, and I like affordable. Businesses are getting hit with more and more subscription services, and affordability is key as they add up quickly.

SEO Content Writer & Re-writer

I like how easy it is to navigate through the app after insering one's info and connecting with the expense accounts. It saves my time and allows for a beautiful user experience altogether.

Marketing officer

Highly recommended for how easy it is to use and the great integration acrosss platforms.

House keeper

I find it user friendly and easy to use. I also like how customer support is so helpful and on point.

Marketing Manager

It is really frustrating to have a client not be able to pay through the invoice, and for this reason, only, I have been considering a new software company.

Manager

Tier based pricing from Lite to Premier is a bit confusing. WePay advocates having a Chase bank account for faster processing otherwise fails to integrate.

Human resources

The system was crashing way to much and was losing information.

FreshBooks screenshot: FreshBooks general ledger

FreshBooks screenshot: FreshBooks billing

FreshBooks screenshot: FreshBooks invoicing

FreshBooks screenshot: FreshBooks dashboard

FreshBooks screenshot: FreshBooks estimates

FreshBooks screenshot: FreshBooks expenses

FreshBooks screenshot: FreshBooks mileage tracking

FreshBooks screenshot: FreshBooks mobile dashboard

FreshBooks screenshot: FreshBooks mobile invoice

FreshBooks screenshot: FreshBooks projects

FreshBooks screenshot: FreshBooks balance sheets 

FreshBooks screenshot: FreshBooks time tracking

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

SumUp offers card readers and POS systems designed for small businesses across various industries. The platform provides comprehensive payment solutions including portable card readers, self-service kiosks, and invoicing capabilities. SumUp also features financial management tools such as business checking accounts and customer engagement options through gift cards and reward programs, all accessible through a single mobile application.

Square Invoices is a cloud-based invoice generation platform from which sellers can create, send, and track customized, professional-looking invoices for free

Contact Management

Contract Drafting

Document Management

Electronic Signature

Payment Links

Pre-built Templates

Reminders

Third-Party Integrations

Square Invoices

captain

I love using square invoice it is so easy to send invoices and my clients have an easy time paying I love that it goes out from my business address.

Owner

The program is thorough and very easy to use, and it keeps track of the outstanding invoices that I have.

owner

My clients love how easy it is to pay me, it is great not have checks laying around and it is really easy to check on the status of payment.

Need to be able to edit current line item in invoice if I make a mistake. I have invoices with a bad email address.

Love the online invoicing capabilities it has so far. Love the phone app so far.

Owner/Therapist

We like the ease of use, ability to invoice without hassle, and how it integrates into our payment system without issues.

Wireless Consultant

I liked the fact that you can create an invoice with payment processing integrated into it. You cannpersonalize your invoice and send with ease.

Owner/Operator

I also love the fact that customer/vendors can now opt to save client payment information securely on their systems to make payments faster and easier.

AuPair Coordinator

Its easy, its quick and most of all, i can send invoices right from my phone. It's absolutely the best.

If I had to pick the worst thing it would be the fees.

Overall a great software that is extremely user friendly.

We had used many invoice apps, and nothing did everything we needed until Square came out with their Invoice app. For starters, it is quick and easy to use, super fast to fill out an invoice.

FreshBooks vs Square Invoices Comparison (2026)

FreshBooks vs Square Invoices Comparison (2026)

FreshBooks

Square Invoices

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives