Patriot Payroll vs QuickBooks Online

FreshBooks

Gusto

QuickBooks Desktop

Paychex Flex

Wave

RUN Powered by ADP

Compare Patriot Payroll and QuickBooks Online based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

With Gusto, you get modern HR features like payroll, benefits, hiring, management resources, and more — all in one place. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

Paychex Flex® simplifies payroll and HR with cloud-based technology, automated taxes, and powerful tools like recruiting, employee engagement, perks, and analytics. Access it from anywhere and empower your team, save time, and get 24/7 support for your growing business.

RUN Powered by ADP® helps small businesses automate payroll, file taxes and manage HR with ease. From AI-driven efficiency to expert support, businesses can take care of their teams anytime and anywhere. 

Patriot Software is an online accounting and payroll software designed for small businesses that helps run payroll operations, handle tax filings, create and send invoices, and more.

1099 Preparation

401(k) Tracking

Access Controls/Permissions

Accounting

Accounting Integration

Activity Dashboard

Alerts/Notifications

Approval Process Control

Attendance Management

Audit Trail

Auto Update

Benefits Management

Check Printing

Compensation Management

Compliance Management

Customizable Reports

Dashboard

Data Import/Export

Direct Deposit

Document Management

Document Storage

Employee Database

Employee Management

Employee Portal

Employee Profiles

For Cloud

For Mobile

For Small Businesses

Mobile Access

Multi-State

Onboarding

Payroll Management

Payroll Reporting

QuickBooks Integration

Reminders

Reporting & Statistics

Reporting/Analytics

Self Service Portal

Sick Leave Tracking

Split Deposits

Tax Calculation

Tax Compliance

Tax Filing

Tax Forms

Tax Management

Third-Party Integrations

Time Tracking

Timesheet Management

Vacation/Leave Tracking

W-2 Preparation

Wage Garnishment

Patriot Payroll

Android

Linux

Web-based

Windows

iPad

iPhone

After switching to Patriot payroll software, it was like a breath of fresh air. The customer service people were WONDERFUL and I felt like this was doable.

owner

When i started i made some mistakes and instead of deleting and correcting I run another payroll and that caused headache and costly.

Vice President 

The ease of using the software and how helpful the staff at Patriot are if you need help. They personally will walk you through the steps and make sure you are comfortable before you hang up.

Physician

Their full service payroll is a tremendous value and well worth it. For any questions during initial configuration or for making changes after up and running, Patriot support is outstanding.

Administrative Assistant

The process is very easy to use, trustworthy as well as inexpensive for the quality of service you receive. When needing help from the Support Team they have all been extremely helpful.

Assistant manager

I love Patriot software because it is easy to use and totally reliable. I have used two other services and would now only use or recommend Patriot Software.

C.E.O.

Excellent customer service, easy to use, and easy to set up for the business. Also has the great features to keep up with possible company growth.

Owner

At the time my client liked the affordability of the software. Costs for self service payroll is very affordable which is great for small business.

Director of Grant Procurement and Administration

All our employees are not eligible for the same time off accrual, and the inability to change individual time-off/holiday settings was initially quite frustrating.

Accountant

I love it because it is so easy to use and takes me no time at all each payday to set it up. THE best feature is that is so much cheaper than when I did the payroll manually in house.

Treasurer/Secretary

I love that Patriot calculated payroll and took care of reporting to the state for me. I didn't have the care to figure out the learning curve of what is all required from the state.

The UI - it is super easy and user friendly. The FAQ - it is one of the best FAQs and super accurate.

President 

I am very pleased and happy because the excellent support which comes with the program.

President

The set up was awful and Patriot left me on an island and did not finalize anything and failed to file any state reports.

book keeper

I'm very happy with Patriot Payroll. They take care of all payroll filings, and they have great customer service.

My biggest complaint about the software is the lack of support in non-timesheet payroll.

National Commander

Because we started mid year, the fact that Patriot Software helped integrate our full payroll records was a fantastic benefit to us.

Managing Member

Pleasant to look at and navigate the UI; has an intuitive  design that usually allows one to figure things out quickly; the reports are top notch; and integrates with QBO & XERO.

Patriot Payroll screenshot: Patriot Payroll Step 2; Pay employees.

Patriot Payroll screenshot: Patriot Payroll Step 1; Enter employee hours.

Patriot Payroll screenshot: Patriot Payroll Step 3; Print paychecks or pay stubs. 

Patriot Payroll screenshot: Patriot Software is mobile friendly, and Patriot Payroll® has a mobile app for W-2 employees!

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

FreshBooks is accounting software that helps small business perform accounting tasks, conduct invoicing, manage expenses, and more.

Wave is an integrated solution designed for small businesses. With our automatic bank connections, information flows into Wave, without manual entry. Users can collaborate with accountants or bookkeepers in real-time.

QuickBooks Desktop provides a comprehensive business management solution that integrates accounting, payroll, inventory, and multiple company management functionalities. The software offers industry-specific editions tailored for manufacturing, wholesale, contractors, and accountants, with features like advanced reporting, job costing, and automated pricing rules. Users can enhance their experience with cloud hosting capabilities that enable remote access and team collaboration.

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

"What If" Scenarios

Accounts Payable

Accounts Receivable

Accrual Accounting

ACH Payment Processing

Activity Tracking

Ad hoc Reporting

Address Validation

Aging Tracking

Asset Accounting

Asset Lifecycle Management

Asset Tracking

Automatic Backup

Automatic Billing

Bank Reconciliation

Billable Items Tracking

Billing & Invoicing

Billing Portal

Budgeting/Forecasting

Cash Flow Management

Cash Management

Categorization/Grouping

Chart of Accounts

Check Processing

Check Writing

Client Management

Commission Management

Consolidation/Roll-Up

Consumer Use Tax

Contact Database

Contingency Billing

Core Accounting

Cost Estimating

Cost Management

Credit Card Management

Credit Card Processing

Cross Ledger Posting

Customer Accounts

Customer Statements

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Invoices

Customizable Templates

Data Visualization

Discount Management

Document Templates

Donation Management

Donation Tracking

Donor Management

Drag & Drop

Dunning Management

Duplicate Payment Alert

Electronic Funds Transfer

Electronic Payments

Electronic Signature

Email Management

Estimating

Exemption Management

Expense Claims

Expense Management

Expense Tracking

Fee Calculation & Posting

Financial Aid Management

Financial Analysis

Financial Management

Financial Reporting

Fixed Asset Management

For AEC Industry

For Higher Education

For Medical Purposes

For Nonprofits

For Real Estate

For Religious Organizations

For Trucking Industry

Forecasting

Fraud Detection

Fund Accounting

Fund Management

General Ledger

Grant Management

Hourly Billing

QuickBooks Online

Business banker 

It's a user friendly service with great customer care, wonderful service if u have a small business.

Patriot Payroll vs QuickBooks Online Comparison (2026)

Patriot Payroll vs QuickBooks Online Comparison (2026)

Patriot Payroll

QuickBooks Online

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives