QuickBooks Online Software Pricing & Features

QuickBooks Online

Small business accounting software

4.16/5 (2,595 reviews)

QuickBooks Online overview

The QuickBooks Online solution puts small businesses in complete control of their accounting and provides free online support, from setup to support. No additional software is required as all accounts are viewed via the online login portal, with custom feeds and charts, custom invoice creation, customer 'Pay Now' button, mobile website allows photographic references and all with auto-synchronization.

QuickBooks Online automatically syncs a complete business finance profile to one single dashboard where multiple users can view in-depth reports and accounts of company finances. The platform creates trade, profit and loss sheets as well as billing and invoice solutions that are all mobile compatible and print friendly. Users can create their own custom reports and feeds from within the dashboard so businesses only see what matters the most to them.

By navigating through the QuickBooks Online dashboard users can track payments, sales history, invoice details, add users and edit permissions. QuickBooks Online is completely integrated with QuickBooks Online Payroll and Intuit GoPayment.


Starting from
Pricing options
Free trial
Value for money


Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

Chinese (Traditional), English, French, Portuguese, Spanish
QuickBooks Online screenshot: From the dashboard users can view reports on key metrics and carry out key tasksIntuit QuickbooksQuickBooks Online screenshot: Create invoices from pre-designed templatesQuickBooks Online screenshot: Create customized reports or chose from recommended reportsQuickBooks Online screenshot: Small businesses can track their banking and credit cardsQuickBooks Online screenshot: Sales can be tracked including overdue payments, open invoices, unbilled activity, and moreQuickBooks Online screenshot: Overdue and not-deposited invoices can be easily trackedQuickBooks Online screenshot: Quickbooks Online can be used to track expensesQuickBooks Online screenshot: The employee module can be used to manage payrollsQuickBooks Online screenshot: Reports can be viewed to gain insight into metrics within specified time periodsQuickBooks Online screenshot: Calculate sales tax and record tax paymentsQuickBooks Online screenshot: The activity dashboard provides updates and alerts on invoices or estimatesQuickBooks Online screenshot: Estimates can be converted into invoicesQuickBooks Online screenshot: Invoices can be tracked from initial sending to paymentQuickBooks Online screenshot: Customer files can be accessed to view pending paymentsQuickBooks Online screenshot: Payments can be accepted from the mobile appWelcome to QuickBooks Online

QuickBooks Online reviews

Value for money
Ease of use
Customer support
Anna Hopkins

Gets the job done-- but very buggy.

Used daily for 2+ years
Reviewed 2018-10-03
Review Source: Capterra

QuickBooks online has its weaknesses and bugs. However, after my research I think it's the best option out there for now.Quickbooks is easy to "plug in" and go... You can use their templates and basic accounts and set up your own accounting system in no time. I had no bookkeeping or accounting experience before using QuickBooks Online, and I was proficient after about 6 months of part-time use. Having an accountant log-in is so helpful in today's world so many people are working from home/ traveling/ etc. It is indispensable for my organization to have an online accounting platform that I, my organization's volunteer treasurer, and our hired accountant can all access from our home computers. As a non-profit organization that only pays a tiny amount of sales tax, that portion of the software is very functional and is one fewer thing I have to deal with. I do not use payroll through this system, so I cannot comment on the functionality of that portion.

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QuickBooks Online

Small business accounting software

Boram Chris Kim

Lesser of two evils

Used daily for 2+ years
Reviewed 2018-07-27
Review Source: Capterra

I am not an accounting professional but with a basic understanding of accounting principal, I have been able to use this software to organize my company for the last 10 years. I have made the switch in 2014 to the online version of it. It lets me to use the software anywhere including mobile device and I have been very happy with all the updates Intuit has been making last 3-4 years.

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QuickBooks Online

Small business accounting software

Randi Hecht

QBO has been a game changer for my business, but I have a few complaints.

Used daily for 6-12 months
Reviewed 2017-06-07
Review Source: Capterra

I converted from QB Desktop Pro to QBO about a year ago, and it has been a game changer for me. Some pros: 1. The design is much more aesthetically pleasing and intuitive than QB Desktop. I now feel comfortable doing my own reconciliations rather than paying a bookkeeper, as it is much more natural than the steps required before. 2. I can easily add users and therefore don't need to pass the file back and forth. Before, I'd forget that my bookkeeper is working on my file and would make changes, which caused big problems. This is no longer an issue. 3. I can login anywhere. 4. The apps are a big deal for me. For example, I have an app called "Importer Pro" which allows me to import the schedule from my scheduling software. It then automatically generates and invoice for my clients, and it could also automatically generate an invoice for my independent contractors based on the work they do. This saves me about 25 hours per week. I could not have done this with QB Desktop.

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QuickBooks Online

Small business accounting software

Scott Elsom

Great Features. Value for money (at the moment). Poor Customer Service

Used daily for 2+ years
Reviewed 2018-08-27
Review Source: Capterra

Quickbooks Online is great for businesses that have inventory, job management, budgetting or a large payroll. While these features are available with other software (such as Xero)...it is often for an additional cost. QBO includes these features in their offering. Great for retail, manufacturing and distribution-type businesses. For service-based business that focus on services, such as consultants, professionals or creatives I would recommend Xero as a better alternative.Quickbooks Online (for Australia) has great features. It has been around for a long time and has developed a really good platform. Features, such as inventory and payroll are well developed. The reporting available with QBO is excellent - very detailed and flexible.

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QuickBooks Online

Small business accounting software

Cliff Hanks

When it doesn't stink, it's awesome

Used daily for 2+ years
Reviewed 2018-06-23
Review Source: Capterra

Cloud based accounting. Reliability. Various user roles is nice. It's up time is tremendous. It's prettier than it used to be and getting a little prettier by the year. (The Benjamin Button of Software). It doesn't crash in the middle of doing stuff. Their support is very responsive. API plugins. Yeah, high marks, mostly.

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QuickBooks Online

Small business accounting software

QuickBooks Online pricing

Starting from
Pricing options
Free trial

30-day free trial, no credit card required.

Independent contractors:
Self-Employed: $10/month

Small businesses:
Simple Start: $20/month
Essentials: $40/month
Plus: $60/month

Pricing Comparison

How does QuickBooks Online compare with other Finance & Accounting apps?

Subscription plan?

QuickBooks Online

99% of apps offer a
subscription plan

Free trial?

QuickBooks Online

84% of apps have a
free trial

Free plan?

QuickBooks Online

20% of apps have a
free plan

Pricing Comparison

Finance & Accounting app prices shown are $/month

QuickBooks Online Pricing Reviews

  • Cheap costs
  • Cheap and effective.
  • Cheap and easy to set up.
  • Power & Functionality in the cloud world.
  • Price may be expensive for a small business.
  • Lack of features and functionality for nonprofits.
  • A lot of other features cost extra, such as payroll.
  • Pricing can be expensive over the life of a subscription.
recommended this to a friend or a colleague

QuickBooks Online features

Accounting Management
Activity Dashboard
Billing & Invoicing
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Real Time Data
Third Party Integration

Accounting Integration (113 other apps)
Auditing (80 other apps)
Automatic Notifications (105 other apps)
Automatic Reminders (82 other apps)
Financial Analysis (80 other apps)
Reporting & Statistics (119 other apps)

Competitor Feature Comparison

Mobile apps

iOS App

83,494 reviews

See all iPhone Apps

Requires iOS 9.3 or later. Compatible with iPhone, iPad, and iPod touch.

Android App

0 reviews

See all Android Apps

Category Leaders ranking


#1 in Accounting

View full ranking

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

QuickBooks Online also features in these categories:

GetApp Analysis

QuickBooks online is a cloud-based financial software for small businesses that takes care of accounting, billing and invoicing – all in a single platform. It allows you to create and manage invoices, print checks, reconcile banking and credit card transactions, track payments, enter and manage bills, create estimates, among others.

Created for freelancers and small businesses, QuickBooks Online offers an intuitive and user-friendly interface, with mobile tools for iPhone, iPad and Android devices for more flexible and time-efficient invoice creation, expense tracking and accounting experiences. Some of QuickBooks Online’s main features include easy invoice creation, online banking integration, app integrations, mobility and built-in reports that can be run in just a few clicks.

What is QuickBooks Online?

Launched in 2001, redesigned in 2013 and now serving more than 683,000 users, QuickBooks Online is a web-based small business accounting software that saves users time while keeping their finances organized. Depending on the plan you’re subscribed to, it combines a number of features in one platform: estimates, invoicing, time tracking, accounts payable, bank/credit card reconciliation, reporting, inventory, contacts, sales tax, tax forms, location and class tracking.

It also has a user-friendly dashboard that emphasizes overdue and open invoices, account balances, cash flow, and other tasks, affording you the ability to see important activities at a glance.

Who is QuickBooks Online for?

QuickBooks Online is for freelancers and small businesses aspiring to save time and mental energy by simplifying small business accounting via an integrated financial software system. It allows full capabilities to up to five users and limited functionalities (e.g., entering timesheet hours and viewing reports only) to an unlimited number of users. It is used primarily by small business owners, solopreneurs, finance officers, accountants and bookkeepers.

Main features

Invoice Creation

On the top middle section of the QuickBooks Online dashboard, there are three buttons that allow users to search for transactions, create invoices and other financial forms, and view recent transactions. To create a customer invoice, click on the plus (+) button and select Invoice from the drop-down menu. You will be taken to the Invoice page where you then will be required to input the invoice’s particulars such as customer name, email address, billing address, payment terms, invoice date, due date, and others.

Product/service line items can be manually entered or selected from pre-defined fields. Tax calculations and discounts are automatically deducted from the invoice amount shown in the top right corner of the screen. Invoices can be personalized by adding your company logo, a background image, choosing your own font and designating custom fields. Invoices can also be sent in batches or individually.

Online Banking Integration

With QuickBooks Online’s banking integration feature, you can securely connect your online bank to automatically download financial transactions, so you won’t have to manually input the necessary data. Once synced, using the information your bank stores with the money going in and out of your account, like amounts, transaction dates, the places where the transactions occurred, and such, you can either accept or delete transactions, and categorize and assign them to suppliers or customers.

To connect your bank with QuickBooks Online, you will need your online banking username and password ready. This allows QuickBooks Online to establish a secure connection with your bank or credit card company. From the QuickBooks Online dashboard, choose Transactions, then Banking. On the upper right hand side of the screen, you will see a blue button marked Add Account. You will be prompted to enter your bank or credit card company’s name or URL, or choose from a list of popular financial institutions. Once your login credentials are verified to be working, simply follow the prompts to continue.

App Integrations

Integration with other software systems is one way to enable a seamless information flow between applications, thereby reducing data entry requirements and simplifying the way companies run their businesses.

QuickBooks Online doesn’t only integrate with QuickBooks Online apps and other add-ons. Through the Intuit Partner Platform, it also allows third-party app developers to create custom application systems that can benefit its base of small business users.


It happens even to the best of us. You purchase a spare part for your customer, and make a mental note that you need the receipt for later but end up losing it one way or another. With QuickBooks Online’s mobile apps, expense reporting is made easier through mobile receipt capture. You can even add photos and notes so you don’t forget the relevant details.

While the mobile versions are still lacking in terms of the full software’s functionality, QuickBooks Online’s mobile apps let you review your transactions even when on the go, see customer balances, and mark invoices as paid. Electronic signatures also enable you to immediately approve estimates.

Built-In Reports

QuickBooks Online has a long list of pre-built reports that show the overall financial health of your business. These reports fall into several different buckets: Business Overview, Manage Accounts Receivable, Manage Accounts Payable, Accountant Reports, Reconciliation Reports, Manage Products and Inventory, Review Sales, Review Expenses and Purchases, Manage Sales Tax and Manage Employees.

To run a report, go to Reports from the QuickBooks dashboard and select the type of report you want to run. Next, customize your reporting fields, if needed. Select a transaction date from a drop-down menu or specify your target date range. After clicking on Run Report, you are ready to print, email, export the report as an Excel file, or save customizations.


Aside from easy integration with other QuickBooks applications such as QuickBooks Payments and QuickBooks Payroll, QuickBooks Online offers add-ons such as [Method CRM] (http://www.getapp.com/method-crm-application-1), [Time Tracking by TSheets] (http://www.getapp.com/tsheets-online-time-tracking-application), [Bill.com] (http://www.getapp.com/bill-com-application), [Jobber] (http://www.getapp.com/jobber-application), [Shoeboxed] (http://www.getapp.com/shoeboxed-application) and [Mavenlink] (http://www.getapp.com/mavenlink-professional-services-automation-application).

And then, there’s the QuickBooks API that provides app developers the ability to integrate their products with QuickBooks Online and expose their products to a large pool of small business owners. The QuickBooks API client allows them access to their customers’ data via a REST-based API that works with QuickBooks Online. Also, Intuit’s Apps.com is a place where third-party apps can be published and found by businesses looking for systems to further simplify their processes.


QuickBooks Online offers three pricing packages: Simple Start, Essentials and Plus. Simple Start is priced at $9.99 a month and allows one user to reconcile bank transactions and create estimates and invoices. The data can be shared with two accountants.

Essentials is pegged at a monthly $19.99 and includes all the functionalities of Simple Start, with an accounts payable feature that allows up to three users to track and pay bills. With inventory and 1099 preparation included to the regular Essentials plan, Plus is at $29.99 per month and supports up to five users.

Bottom line

  • Accounting, invoicing, billing, estimates, and more – all in a single platform
  • Has native mobile apps for Android devices, iPhones and iPads that allow users to keep track of the financial health of their businesses anytime and anywhere
  • Allows easy collaboration with your accountant or bookkeeper
  • Easy to set up and highly customizable
  • Automatic syncing with your bank and credit card accounts

Videos and tutorials

Additional information for QuickBooks Online

Key features of QuickBooks Online

  • Create & manage invoices
  • Track sales & expenses
  • Multi-device document sharing
  • Print checks
  • Track payments
  • Automated online banking
  • Create estimates
  • Enter & manage bills
  • Export data to Excel
  • Dashboards and feeds
  • Mobile receipt capture
  • Actionable insights
  • Banking data synchronization
  • Create custom invoices
  • Automatic tax calculations
  • Pay online link in invoices
  • Profit & Loss and Balance Sheet reports
  • Organize expenses
  • Cash flow management
  • Reoccurring payments
  • Custom invoices
  • One-click reporting
  • Taxes management
  • Paperless receipt tracking
  • Enhanced payroll
  • Mileage tracking
  • Outstanding invoices
  • Income & expenses management
  • Invoice management
  • Sales tracking
  • Expense tracking
  • Check printing
  • Estimating
  • Billing & invoicing
  • Mobile integration
  • Data import/export
  • Activity dashboard
  • Receipt management
  • Synchronization management
  • Invoice processing
  • Profit / loss statement
  • Time & expense tracking
  • Vendor management
  • Deadline tracking
  • Cash flow statement
  • Recurring billing
  • Payroll management
  • Sales tax management
  • Payroll integration
  • Income statements
  • Expense claims
  • Custom fields
  • Inventory tracking
  • Categorization
  • Real time data
  • Real time updates
  • Purchase order management
  • Ad hoc reporting
  • Drag & drop interface
  • eCommerce integration
  • Third party integration
  • ACH payment processing
  • Electronic payments
  • Credit card processing
  • Email integration
  • PCI DSS compliance
  • Customizable reporting
  • Budgeting
  • Trend analysis
  • Bank reconciliation
  • Custom forms
  • Deduction management
  • Direct deposit
  • GPS
  • Geolocation
  • Customizable templates
  • Document templates
  • Customizable branding
  • Billable hours tracking
  • Multi-currency
  • Customizable billing
  • Discount management
  • Real time reporting
  • Accounting management
  • Automatic backup
  • SSL security
  • Charting
  • Receiving
  • Purchasing management
  • Account reconciliation
  • User management
  • GPS integration
  • Location tracking
  • Customizable categories
  • Credit card integration


Accounts management: QuickBooks Online allows users to access their complete accounting data as well as editing, creating, duplicating and sharing information with employees, consultants, associates and partners.

Interface and dashboard: users can login to their QuickBooks Online backend from anywhere with internet access, no downloadable software is required and users can create customizable feeds and charts.

Security and backups: All data inputted is securely backed-up to the cloud and data can be exported to Excel spreadsheets. QuickBooks Online will track customer payments and send notifications of any errors in processing.

Subscriptions and pricing details: All QuickBooks Online packages include support, from initial startup to ongoing support enquiries. Continuing updates and upgrades are all included in the pricing plan. Users can also avail of a 30 day trial before financial commitment is required.

Multi-platform transparency: QuickBooks Online will auto-sync with all connected devices and the multiple users connected to each package. Users can create restrictions for each user to enforce in-house hierarchy.