webexpenses vs Clarcity

SAP Concur

Expensify

QuickBooks Online

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Expensify is an expense management platform that automates receipt scanning, expense tracking, and employee reimbursements. The software includes features such as corporate card management, travel booking capabilities, and integration with accounting systems including QuickBooks, NetSuite, Sage Intacct, and Xero. Expensify offers global reimbursement processing and allows organizations to link existing corporate cards from banks worldwide.

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Accountant

We received plenty of support with implementation / setting up, and customer service was always available when we needed help

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

Accounting

Accounting Integration

Activity Dashboard

Approval Process Control

Approval Workflow

Audit Management

Audit Trail

Billing & Invoicing

Booking Management

Cash Management

Categorization/Grouping

Compliance Management

Configurable Workflow

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Dashboard

Data Import/Export

Duplicate Payment Alert

Electronic Payments

ERP integration

Expense Claims

Expense Tracking

Financial Management

For Small Businesses

Fraud Detection

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mileage Tracking

Mobile Access

Mobile Receipt Upload

Multi-Currency

Online Booking

Online Invoicing

Payment Processing

Policy Management

Purchase Order Reconciliation

Real-Time Analytics

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting/Analytics

Reporting & Statistics

Restriction Management

Single Sign On

Spend Analysis

Spend Control

Third-Party Integrations

Time & Expense Tracking

Travel Management

Vendor Management

Workflow Management

Reviews for webexpenses come from a wide variety of industries, including construction (8% of reviewers), education management (5%), and hospital & health care (5%). The most frequent use case for webexpenses cited by reviewers is expense report management (68% of reviewers).

Users and use cases

webexpenses is an expense report tool offering key features such as approval process control, expense claims, receipt management, expense tracking, mobile receipt upload, and mobile access, among others.

Proprietary

webexpenses

iPad

Android

iPhone

Windows

Chromebook

Web-based

Zoho Expense

Xero

Emburse Expense Professional

Navan

Basic

Slow and clunky operation

Curator

Additionally, the mobile app, while functional, can sometimes be slower than expected, which can be frustrating when you're in a hurry.

Business Process Manager

Not good, too slow and random re-sorting of my list is painful to manage.

72% of reviewers feel negative about Performance and Speed. Reviewers report frequent slowness and lag in both the web and mobile apps, which disrupts workflows and productivity. Some users say the interface feels outdated and unintuitive, leading to confusion and time-consuming navigation. Reviewers indicate that glitches, delayed response times, and occasional system downtime cause frustration, especially during month-end processing. Users think the clunky operation and random resorting of lists make managing expenses more cumbersome than necessary.

Inaccurate and inflexible mileage tools

Manager

The mileage calculator takes the shortest route by default (including through no-thru or toll roads or routes that you wouldn't take due to traffic, time etc) and it is difficult to change this to reflect the correct route/mileage, and flags that the claimant has changed the route.

Locum Pharmacist

The mileage claiming system does not always align with the optimal route that a user would use, leading in disparities between the miles travelled and the miles that can be claimed.

44% of reviewers feel negative about Mileage Tracking. Reviewers report that the mileage calculator defaults to the shortest or incorrect routes, making it difficult to claim accurate distances. Some users say the map function is not user-friendly and struggles with address recognition, especially in certain regions. Reviewers indicate that the lack of flexibility in mileage rates and awkward route adjustments complicate claims. Users think the process is confusing, time-consuming, and often leads to missed or incorrect mileage entries.

Frequent glitches and crashes

Workplace coordinator

I found an error which said that my request was out of police, but in short terms it must be abug from the queue

Research Physician

The error was just "an error" without any description or red highlight on the job title field.

57% of reviewers feel negative about Bugs and Issues. Reviewers report recurring login problems, unexpected logouts, and session crashes that interrupt their work. Some users say the app and desktop versions experience syncing issues, unexplained errors, and unreliable connectivity. Reviewers indicate that vague error messages and lack of clear troubleshooting guidance add to their frustration. Users think the platform’s instability and teething problems, including API integration hiccups, hinder smooth expense processing and require frequent intervention.

Complicated receipt management

Senior DevOps Engineer

The process of uploading and adding receipts to a claim is a bit confusing and it's not clear when a receipt has just been added to Webexpenses, or when it has been added to the claim itself.

Field Application Engineer

For example, when I upload a receipt unattached to a claim, but with all of the information within the receipt fields (like amount, date, etc.), the 'Add to Claim' button is always grayed out and I am unable to add a receipt to the claim without first adding a claim item to the claim, filling out all of the information I already filled out in the receipt, then selecting the receipt to attach to the claim item.

41% of reviewers feel negative about Receipt Upload. Reviewers report that uploading and attaching receipts is a multi-step, confusing process, often requiring navigation between screens. Some users say the receipt scanning feature is inconsistent, misinterpreting details and requiring manual corrections. Reviewers indicate that the interface is not user-friendly, with limited file format support and difficulty labeling or previewing receipts. Users think the process is clunky, with issues such as lost uploads, low-quality images, and inconvenient mobile functionality.

Continuous feature improvements

State Sales Manager

Overall experience is good but I think some features could be improved to make it quicker and more automated for the user.

Service Manager

so much improved from what we used to do ..

96% of reviewers feel positive about Features. Reviewers appreciate the ongoing development and enhancement of Webexpenses’ features, noting regular updates that address user feedback. Some users say the platform offers a comprehensive set of tools for expense management, with improvements that make the experience more efficient and automated. Reviewers indicate that while there are minor areas for improvement, the features are generally effective and not overly complicated. Users think the system’s adaptability and responsiveness to suggestions contribute to its overall usefulness.

Streamlined workflow and tracking

Support worker

User friendly and effective with my time management to complete the task on time.

Finance Director

Improves controls and efficiency in the process.

90% of reviewers feel positive about Process Efficiency. Reviewers appreciate that Webexpenses significantly reduces the hassle of expense processing compared to manual methods. Some users say the straightforward workflow allows them to complete tasks quickly, with clear instructions and visibility into progress. Reviewers indicate that the platform’s transparency and easy tracking make administrative tasks less stressful. Users think the efficient process saves time, improves controls, and enables quick onboarding for new users, making expense handling more manageable.

Quick and transparent submission

Designer

The automated workflow ensures that my claims are quickly reviewed and approved by my manager, leading to faster reimbursement times.

It's a quick and efficient expenses platform that for the most part provides a very streamlined user journey when submitting expenses.

89% of reviewers feel positive about Expense Submission. Reviewers appreciate the clear and efficient process for submitting expenses, with automated workflows that speed up approvals and reimbursements. Some users say the mobile app and desktop interface make it easy to submit, track, and manage claims. Reviewers indicate that notifications and approval flows provide immediate visibility for both employees and approvers. Users think the platform reduces manual work, streamlines the submission journey, and ensures timely processing of expense claims.

Automated and organized tracking

Team Leader

The ability to automatically categorize expenses and integrate seamlessly with other accounting systems has also been a major benefit, reducing the need for manual data entry and minimizing errors.

User

It is easy to use : The user-friendly interface of Webexpenses, combined with its mobile accessibility, automated expense reporting, and robust integration with accounting systems, significantly simplifies expense management, enhances efficiency, ensures compliance, and provides detailed analytics for effective financial oversight.

89% of reviewers feel positive about Expense Management. Reviewers appreciate Webexpenses’ automation of expense categorization and integration with accounting systems, which minimizes manual entry and errors. Some users say the platform’s receipt capture, approval workflows, and reporting tools simplify compliance and auditing. Reviewers indicate that real-time tracking and customizable workflows help manage both personal and business expenses efficiently. Users think the system’s paperless approach and detailed analytics enhance financial oversight and save valuable time for finance teams.

Intuitive and accessible experience

Operations Manager

From what we used to use this system is far better, and very easy to use, even my older Team members find it easy to use

Fundraising Manager

Really easy to use even for those members of staff that aren't great at tech.

96% of reviewers feel positive about Ease of Use. Reviewers appreciate that Webexpenses is straightforward and self-explanatory, making it accessible even for those with limited digital skills. Some users say the platform simplifies previously tedious manual tasks and is quick to learn after initial setup. Reviewers indicate that the app and desktop versions are both easy to navigate, with clear layouts and helpful guides. Users think the intuitive interface reduces time spent on expense management, and they value being able to use the system efficiently from multiple devices.

Support Worker - Families and Carers

Having the mileage calculator built in, and it being linked up with my HR app makes this a great, all-in-one feeling solution that doesn't add clutter to my work flow.

Senior Lecturer of Games Design

The clean design and logical layout meant I was able to navigate the system and submit my first expense claim with virtually no training.

Senior Operational Meteorologist

I have found it a useful tool which helps organise my claims in a clear and efficient manner saving me time and energy and helping to prevent errors.

GM People and Culture

Its standout feature is the ease of use—users can navigate the platform effortlessly thanks to a clean, simple interface that feels logical and well-designed.

Brand Ambassador

Navigation to find how to add detail/context is clunky on PC screen as I need to keep going back to home screen

Group Financial Controller

During my short time using Webexpenses I have found it extremely easy to use, both as a drafter of expenses for submission and as a reviewer of expense claims and would recommend it to other businesses looking for expense software.

Supplier Relationship Manager

Point-to-Point mapping of mileage claims provide accuracy & traceability and there is a simple process to upload receipts and bundle claims as part of a single submission.

Senior Manager

Adding receipts to a claim is not intuitive, especially for adding petrol receipts to mileage claims as the amounts and dates will not match the mileage being claimed for so often it won't let me attach the receipt and I have to fight for ages to work out how to add it.  

You have to go to receipts, then add item to have the option to select add from gallery. If I am creating a claim item and want to add a receipt within the claim item menu, I cannot select from files on my phone; the only option is a picture real-time.

Work based practitioner

I am able to update my expenses weekly and submit at the end of the month and if you plan it effectively the money is in your bank account 2-3 days later.

Lecturer

In particular, when you're trying to add a photo to the expenses claim its not always clear on where it should be added.

Approvals are straightforward, and the notifications are helpful because I always know when a claim has been approved and paid.

IT Manager

The ability to store invoices as they come in and allocate categories so that accounts can easily allocate these against the departmental budget

country manager

can easily manage the total payroll payment sent by the company from the beginning of employment up to present. and can be used as fianncial requirements in Bank Loan Application.

Farm Management Support Lead

The occasional glitches and bugs that prevent you from completing the forms in time for deadlines e.g. not being able to submit mileage as it wouldn't allow one of the fields until fixed

Music Therapist

It simplifies the expense process moving away from paper forms and allows for easy editing and copying of claim items.

Senior Trainer

Been able to access Web expenses via an mobile App, add detail and upload receipt photos directly into the active expenses entry.

Some bugs have existed for over a year and have not been fixed (e.g. Even though the receipt is in the same currency, the manual currency input checkbox is enabled, causing an error that prevents the expense from being submitted.)

Product Owner

My account was set up in minutes and I am also prompted on where to put put my claims and help is provided which links to internal policies when completing an expense.

I have been using the web expenses platform for managing my expenses for about 2 years now, and I must say it has massively streamlined the process of submitting and tracking my expenses.

Approvals workflow works well with email sent and links provided.

Occasional Login Glitches: We’ve experienced a handful of instances where logging in fails temporarily.

It takes what would feel like more complex expense reports, and makes it stress-free.

Physical Development Coach

I can use the app to take photos of any receipts, and the notifications of when my expenses have been approved are very useful too.

Senior Systems Engineer

Ability to add receipts via Mobil phone on the go ensuring remembering all claims with editing later on web windows platform.

Senior Quantity Surveyor

That you cannot create a copy of a claim multiple times in one go which would be very helpful when your claims are repetitive i.e. mileage to the same site every day.

Reminders about duplicate receipts fpr my parking receipts, which were not duplicates, just the same amount at different times, The Invoice number was different on each one so that could have been read and used?

There is a copy feature within your claim but it would be helpful if there was a way to remember journeys when doing mileage claims.

Also, when adding a receipt, you cannot select from the phone's gallery on your mobile app unless its not within a claim and not on the main menu screen.

Legionella Risk Assessor

You have to have mobile signal at the time of submitting, it would be good if you have no signal that it saves the entry, then syncs when signal returns.

What I liked least about Webexpenses is that sometimes the receipt scanning feature can be inconsistent, occasionally misinterpreting the information or failing to capture all the details accurately.

Technical Delivery Manager

It is simple to track the payments made against the receipts submitted, review past submissions easily and quickly, and relevant and quick analytics.

Multiskilled engineer Bias electrical

The system could be more flexible in handling complex reporting scenarios.

Design Manager

The automation on photos taken. How the app links with the camera and goes straight on to webexepenses linked in to my account.

It provides a user-friendly method to organise claims and presents information clearly.

Webexpenses does help in keeping my expenses organized and ensuring compliance with company policies through automated alerts.

Branch Sales Manager

Once you've had time to navigate and make a few claims it becomes second nature, the key for me is to log in regularly to complete a little but often so receipts/mileage claims don't back up!

Overall, Webexpenses has made the expense process faster, more transparent, and much easier to manage.

Project Manager

It doesn't allow the upload of PDFs from the app; this has to be done from the web platform.

webexpenses vs Clarcity Comparison (2026)

webexpenses

Clarcity

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives