Webexpenses is a leading global provider of expense management and invoice processing software to businesses of all sizes. The company’s full-featured web and mobile application transforms expense management by automating financial processes and employee workflows. The invoice processing software automates your POs supplier invoices for easy AP automation.
Our expense software is user friendly, it turns a complex, manual process into an efficient, automated one. We save businesses up to 25% in travel and entertainment costs. Advanced reporting tools and expense data gives finance teams visibility over every aspect of the expenses process in real time.
The software has a range of features including; mobile expenses app, digital receipts process, mileage
expense tracking, credit card integrations, petty cash management, reporting and tracking, software integrations, configurations and set-up and security. We also offer additional new services such as travel management, payments, invoice management and audit.
The customer comes first at Webexpenses, it's one of the reasons we have a retention rate of 99%. Our world class customer service and the award-winning client support team ensure Webexpenses stands out amongst the rest.
Sophisticated, professional, backed with excellent support
Used daily for 1-2 years
Reviewed 2020-01-06
Review Source: Capterra
I found it easy to use from the start, the best feedback is probably from our field sales force who haven't had a single complaint ever since we switched Webexpenses. This says a lot as they don't like to move from a system they are already familiar with.
I found it easy to use from the start, the best feedback is probably from our field sales force who haven't had a single complaint ever since we switched Webexpenses. This says a lot as they don't like to move from a system they are already familiar with.
Pros Webexpenses can be tailored to any business needs; the variety of options, settings etc is truly remarkable. The developers work on improvements that matter; for example they delivered a smart-scan function within the app which wasn't available when we signed up.
In general it is simple to use for both admins, approvers and users, the approval and processing of expenses has been a smooth process all the way.
I have to mention the setting up was done in a truly professional manner as well, having a project team assigned to the task who followed through the implementation project and made sure all business needs were met. We were provided an onsite training as well which was very useful.
Cons Being sophisticated as it is, sometimes it can be difficult to use for admins not experienced with the system. You would get an error code and a prompt to contact support which can be frustrating. However, excellent support is always available, respond quickly and so far always had an answer to my problems.
Response from Webexpenses
Hello Tiv,
Thanks for taking the time to leave us a review detailing your experience using our system.
We are happy that our continuous updates and features have proven to be helpful to you.
Should you find it helpful, a fresh overview of the system can be arranged for admins by our support team at any time.
Coordinating trips has always been easy with Webexpenses
Used daily for 2+ years
Reviewed 2020-12-21
Review Source: Capterra
Basically it has been our main software to be able to coordinate any type of trip in city is totally alternate. It allows us to have a wide visualization of all the costs and all the suggested indication to create a good implication of employees' transportation. I value this software very much because it has been a great privilege to work with it because it has been very easy to establish travel planning criteria for the whole organization, I recommend it.
Basically it has been our main software to be able to coordinate any type of trip in city is totally alternate. It allows us to have a wide visualization of all the costs and all the suggested indication to create a good implication of employees' transportation. I value this software very much because it has been a great privilege to work with it because it has been very easy to establish travel planning criteria for the whole organization, I recommend it.
Pros I use the software to coordinate trips more frequently, I make reservations strictly and very easily. On the other hand it also has internal statistics that allow to visualize the possible errors as far as trip destinations and times of wait to the moment to arrive at the city. The technical deployment of the application is extremely practical.
Cons He considered that the support should be improved a little, it is an application where alternate trips should be constantly coordinated and should have a better attention.
Pros The best part of the software is the mobile app. If you enter your own claims as you go the system is great.
Cons The lack of flexibility around mileage has been an issue for us and updating admin as we have a number of divisions. Running reports over different divisions for managers who are approvers for people in different divisions. People in the same team have to be in different divisions to manage the mileage therefore it falls back to the mileage rates not being flexible enough. Being able to set a mileage rate or rates by user would be the most beneficial improvement for us.
Webexpenses often runs slow, the cloud icon turns for a few seconds before running reports and adding attachments etc.
When a PA enters the expenses on behalf of their manager they find the process cumbersome and very slow, for example attaching receipts is slow and not being able to sort the order the receipts are entered (for example in date order) means that when faced with a pile of receipts from their manager they have to spend time sorting them first then attaching and then trying to identify which attachment is which from the repository before attaching to the claim lines.
I have expressed a few times that I feel there is a step missing in the process, currently a user enters a claim, they submit it, it is approved and then gets finance approval and it is marked as paid. It then disappears from view and the only way to get a list of who you are paying is to run a report based on dates which risks missing or duplicating. There needs to be a passed for payment stage and then paid.
The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.
Scan receipts and track mileage in real time.
Automate reports with ease.
Stay compliant with built in company compliance features.
Save time and reduce spend by seeing exactly where and when employees are spending.
FAQs for Webexpenses
Below are some frequently asked questions for Webexpenses.
Q. What type of pricing plans does Webexpenses offer?
Webexpenses has the following pricing plans:
Starting from: $5.00/month Pricing model: Subscription Free Trial: Available (No Credit Card required)
Q. Who are the typical users of Webexpenses?
Webexpenses has the following typical customers:
Small Business, Large Enterprises, Public Administrations, Non Profit, Mid Size Business
Q. What languages does Webexpenses support?
Webexpenses supports the following languages:
English, Portuguese, Spanish
Q. Does Webexpenses support mobile devices?
Webexpenses supports the following devices:
Android, iPhone
Q. Does Webexpenses offer an API?
No, Webexpenses does not have an API available.
Q. What other apps does Webexpenses integrate with?
Webexpenses integrates with the following applications:
Acumatica Cloud ERP, Xero, NetSuite, Sage Business Cloud Accounting, MYOB Essentials, Microsoft Dynamics 365 Business Central, Microsoft Dynamics GP, Sage 500, Oracle JD Edwards EnterpriseOne, QuickBooks Online Advanced, SAP Business One, SAP HANA Cloud Platform, Stampli, Infor ERP, Reckon One, MRI Software, Infor M3
Q. What level of support does Webexpenses offer?
Webexpenses offers the following support options:
FAQs, Knowledge Base, Online Support, Phone Support, Video Tutorials, Forum
Q. Which apps is Webexpenses compared to most often?
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