Webexpenses Pricing, Features, Reviews & Comparison of Alternatives

Webexpenses

Cloud-based software for smarter expense management

4.34/5 (64 reviews)

Webexpenses overview

Webexpenses is a leading global provider of cloud-based travel and expense management software to businesses of all sizes. The company’s full-featured web and mobile application transform expense management by automating financial processes and centralizing employee workflows. No matter the size we want to earn your business by providing the best expense management software available.

Our software is user friendly, it turns a complex, manual process into an efficient, automated one. We save businesses up to 25% in travel and entertainment costs. Advanced reporting tools and expense data gives finance teams visibility over every aspect of the expenses process in real time.

The software has a range of features including; mobile expenses app, digital receipts process, mileage
expense tracking, credit card integrations, petty cash management, reporting and tracking, software integrations, configurations and set-up and security. We also offer additional new services such as travel management, payments, invoice management and audit.

The customer comes first at Webexpenses, it's one of the reasons we have a retention rate of 99%. Our world class customer service and the award-winning client support team ensure Webexpenses stands out amongst the rest.
www.webexpenses.com

Pricing

Starting from
$5/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Portuguese, Spanish
Webexpenses screenshotColeg Cambria Turns its Expense Management into a Paperless ProcessWebexpenses screenshotWebexpenses screenshotWebexpenses Quick Tour, 'Claims that build themselves'

Webexpenses reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.0
  4.3
  4.6
Debbie Peach

Very user friendly

Used daily for 2+ years
Reviewed 2019-06-12
Review Source: Capterra

It has made our whole process much more efficient, we have eliminated paper, staff are submitting claims quicker and the Accounts payable team save time in not having to manually process the claims.

Pros
It is very easy to use for both our claimants and our administrators and has saved us a lot of time now we don't have piles of paper! Our users particularly like the option of using the mobile app when travelling so they can build their claims on the go. I must mention the Customer Support team who are always extremely helpful and efficient.

Cons
Any minor irritations from our users such as receipts not uploading in order and being able to forward an email as a receipt have all been rectified in software updates so there aren't really any cons for us.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Sandra Goodwin

Always very user friendly and easy to use.

Used daily for 2+ years
Reviewed 2018-03-27
Review Source: Capterra

Pros
Personnaly I find that it has made the process of Expense claims for us in Finance more fliud and compliant, we all find the reporting sections very usueful. The actual processing of claims is now much quicker and we feel very much more consitant and reliable. The support we get if we do get any issues is second to none, thank you

Cons
We dont really see any cons as it has helped and improved our Expenses Process greatly , before Web Expenses we had a manuel process which was open to error and lots of duplication.

Response from webexpenses


Hi Sandra,

Thank you for your review. We're happy to hear you've had such a good experience with us.

Stay on the lookout for new updates and features in the near future!

Best wishes,
Webexpenses

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Martin Quaid

Webexpenses

Used daily for 1-2 years
Reviewed 2019-06-10
Review Source: Capterra

We have eliminated all paper based processing of travel expenses and made the authorisation process quicker, simpler and transparent.

Pros
Ease of set up and operation. The day to day support is excellent.

Cons
Nothing really. The implementation of mileage rates is awkward but that is not a webexpense system issue.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Nicholas Daly

We find Webexpenses very comprehensive, but easy to use.

Used daily for 2+ years
Reviewed 2018-03-21
Review Source: Capterra

Easy to use, comprehensive reporting - it replaced a time-consuming manual system.

Pros
Intuitive design, easy to use, easy access on Windows, MAC and IOS devices. Great customer support service

Cons
Can be a bit too prescriptive, so care is needed in the initial set-up to ensure that expense entry is easy on mobile devices. Some parameters, like company, can only be added from the website and not on IOS - as far as I can see. There are sometimes exchange rate differences between the actual bill and what is charged to a credit card.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Andrea Burtscher

Programme is a great time and therefore money saver. Feedback from colleagues is really good

Used daily for 2+ years
Reviewed 2017-12-08
Review Source: Capterra

saves a lot of time in processing claims, easy to handle and receipts are always easy to find, no paper anymore

Pros
easy to use as claimant and approver, great tool to get claims into accounts system, big time saver, support is always very helpful and knowledgeable, account manager very caring, very easy to set up new users

Cons
sometimes a bit slow in processing claims. Can be complex / depending on the company structure of course

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Webexpenses pricing

Starting from
$5/month
Pricing options
Free trial
Subscription
View Pricing Plans

The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.

Webexpenses features

API
Accounting Integration
Audit Trail
Customizable Reporting
Electronic Payments
Expense Tracking
Invoice Management

Accounting Management (147 other apps)
Activity Dashboard (166 other apps)
Automatic Notifications (133 other apps)
Billing & Invoicing (147 other apps)
Compliance Management (133 other apps)
Data Import/Export (139 other apps)
Financial Analysis (104 other apps)
Invoice Processing (123 other apps)
Multi-Currency (130 other apps)
Real Time Data (128 other apps)
Reporting & Statistics (183 other apps)
Third Party Integration (149 other apps)
Workflow Management (115 other apps)

Additional information for Webexpenses

Key features of Webexpenses

  • Carbon tracking
  • Credit card interface
  • Electronic receipts attachments
  • Mileage verification
  • Multi-entity configuration
  • Per diems
  • Petty cash management
  • Policy reinforcement
  • Pre-trip approval
  • SMS mobile & iPhone app
View All Features

Benefits

Scan receipts and track mileage in real time.
Automate reports with ease.
Stay compliant with built in company compliance features.
Save time and reduce spend by seeing exactly where and when employees are spending.