Webexpenses Pricing, Features, Reviews & Comparison of Alternatives

Webexpenses

Software for smarter expense management & invoice processing

4.46/5 (139 reviews)

Webexpenses overview

What is Webexpenses?

Webexpenses is a leading global provider of expense management and invoice processing software to businesses of all sizes. The company’s full-featured web and mobile application transforms expense management by automating financial processes and employee workflows. The invoice processing software automates your POs supplier invoices for easy AP automation.

Our expense software is user friendly, it turns a complex, manual process into an efficient, automated one. We save businesses up to 25% in travel and entertainment costs. Advanced reporting tools and expense data gives finance teams visibility over every aspect of the expenses process in real time.

The software has a range of features including; mobile expenses app, digital receipts process, mileage
expense tracking, credit card integrations, petty cash management, reporting and tracking, software integrations, configurations and set-up and security. We also offer additional new services such as travel management, payments, invoice management and audit.

The customer comes first at Webexpenses, it's one of the reasons we have a retention rate of 99%. Our world class customer service and the award-winning client support team ensure Webexpenses stands out amongst the rest.
www.webexpenses.com

Pricing

Starting from
$5/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Portuguese, Spanish
Webexpenses screenshotWebexpenses Quick Tour, 'Claims that build themselves'Webexpenses screenshotWebexpenses screenshotColeg Cambria Turns its Expense Management into a Paperless Process

Webexpenses user reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.2
  4.4
  4.7
Tiv Gombas

Sophisticated, professional, backed with excellent support

Used daily for 1-2 years
Reviewed 2020-01-06
Review Source: Capterra

I found it easy to use from the start, the best feedback is probably from our field sales force who haven't had a single complaint ever since we switched Webexpenses. This says a lot as they don't like to move from a system they are already familiar with.

Pros
Webexpenses can be tailored to any business needs; the variety of options, settings etc is truly remarkable. The developers work on improvements that matter; for example they delivered a smart-scan function within the app which wasn't available when we signed up. In general it is simple to use for both admins, approvers and users, the approval and processing of expenses has been a smooth process all the way. I have to mention the setting up was done in a truly professional manner as well, having a project team assigned to the task who followed through the implementation project and made sure all business needs were met. We were provided an onsite training as well which was very useful.

Cons
Being sophisticated as it is, sometimes it can be difficult to use for admins not experienced with the system. You would get an error code and a prompt to contact support which can be frustrating. However, excellent support is always available, respond quickly and so far always had an answer to my problems.

Response from Webexpenses


Hello Tiv,

Thanks for taking the time to leave us a review detailing your experience using our system.

We are happy that our continuous updates and features have proven to be helpful to you.

Should you find it helpful, a fresh overview of the system can be arranged for admins by our support team at any time.

Kind regards,
Webexpenses

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jack Harrison

Very intuitive system

Used daily for 1-2 years
Reviewed 2020-01-06
Review Source: Capterra

Everyone really likes the system and it works well. Very quick and cheap implementation and support has been great.

Pros
Very quick to implement and intuitive to learn

Cons
Doesn't integrate as well with other systems however all other tweaks were put through really quickly.

Response from Webexpenses


Hi Jack,

Thanks for leaving us a review!

New partnerships are constantly on the horizon, so we are glad all integration concerns were addressed in a timely fashion.

Should you have any questions, reach out to us at support@webexpenses.com.

Kind regards,
Webexpenses

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Bogdan Golub

Coordinating trips has always been easy with Webexpenses

Used daily for 2+ years
Reviewed 2020-12-21
Review Source: Capterra

Basically it has been our main software to be able to coordinate any type of trip in city is totally alternate. It allows us to have a wide visualization of all the costs and all the suggested indication to create a good implication of employees' transportation. I value this software very much because it has been a great privilege to work with it because it has been very easy to establish travel planning criteria for the whole organization, I recommend it.

Pros
I use the software to coordinate trips more frequently, I make reservations strictly and very easily. On the other hand it also has internal statistics that allow to visualize the possible errors as far as trip destinations and times of wait to the moment to arrive at the city. The technical deployment of the application is extremely practical.

Cons
He considered that the support should be improved a little, it is an application where alternate trips should be constantly coordinated and should have a better attention.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Alice Pichel

The day to day use of webexpenses is fine from a users perspective but less flexible for an admin

Used weekly for 1-2 years
Reviewed 2017-12-12
Review Source: Capterra

Pros
The best part of the software is the mobile app. If you enter your own claims as you go the system is great.

Cons
The lack of flexibility around mileage has been an issue for us and updating admin as we have a number of divisions. Running reports over different divisions for managers who are approvers for people in different divisions. People in the same team have to be in different divisions to manage the mileage therefore it falls back to the mileage rates not being flexible enough. Being able to set a mileage rate or rates by user would be the most beneficial improvement for us. Webexpenses often runs slow, the cloud icon turns for a few seconds before running reports and adding attachments etc. When a PA enters the expenses on behalf of their manager they find the process cumbersome and very slow, for example attaching receipts is slow and not being able to sort the order the receipts are entered (for example in date order) means that when faced with a pile of receipts from their manager they have to spend time sorting them first then attaching and then trying to identify which attachment is which from the repository before attaching to the claim lines. I have expressed a few times that I feel there is a step missing in the process, currently a user enters a claim, they submit it, it is approved and then gets finance approval and it is marked as paid. It then disappears from view and the only way to get a list of who you are paying is to run a report based on dates which risks missing or duplicating. There needs to be a passed for payment stage and then paid.

Rating breakdown

Value for money
Ease of use
Features
Customer support

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Lucy Wardle

Great product

Used monthly for 6-12 months
Reviewed 2020-01-06
Review Source: Capterra

Massively reduced time taken at month end to process users claims

Pros
Easy to configure to your companies requirements, and simple for users to create expense claims

Cons
Would like to be able to do everything on the app that can be done on the web based version from an admin point of view

Response from Webexpenses


Hi Lucy,

Thanks for your review and glad to hear you're having a positive experience using our system.

Be on the lookout for new updates and features coming in the near future.

Kind regards,
Webexpenses

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Webexpenses pricing

Starting from
$5/month
Pricing options
Subscription
Free trial
View Pricing Plans

The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.

Webexpenses features

API
Accounting Integration
Audit Trail
Customizable Reporting
Electronic Payments
Expense Tracking
Invoice Management
Invoice Processing
Multi-Currency

Accounting Management (217 other apps)
Activity Dashboard (287 other apps)
Automatic Notifications (188 other apps)
Billing & Invoicing (217 other apps)
Compliance Management (230 other apps)
Data Import/Export (218 other apps)
Financial Analysis (160 other apps)
Real Time Data (167 other apps)
Reporting & Statistics (321 other apps)
Third Party Integration (259 other apps)
Workflow Management (186 other apps)

Videos and tutorials

Additional information for Webexpenses

Key features of Webexpenses

  • Android App
  • Automatic Error Check
  • Carbon tracking
  • Corporate Card Intelligent Matching
  • Corporate Card Management
  • Credit card interface
  • Electronic receipts attachments
  • Mileage verification
  • Multi-entity capability
  • Multi-entity configuration
  • Per diems
  • Petty cash management
  • Policy reinforcement
  • Pre-trip approval
  • Tax Compliance
  • iPhone App
View All Features

Benefits

Scan receipts and track mileage in real time.
Automate reports with ease.
Stay compliant with built in company compliance features.
Save time and reduce spend by seeing exactly where and when employees are spending.