webexpenses vs Plooto

SAP Concur

Expensify

QuickBooks Online

SAP Concur is a leading cloud-based spend management solution that helps small, medium, and large businesses automate and simplify expense reporting, travel booking, and invoice processing. It’s designed to give organizations better control over their business spend by integrating near real-time data and using AI to audit 100% of transactions.

Expensify is an expense management platform that automates receipt scanning, expense tracking, and employee reimbursements. The software includes features such as corporate card management, travel booking capabilities, and integration with accounting systems including QuickBooks, NetSuite, Sage Intacct, and Xero. Expensify offers global reimbursement processing and allows organizations to link existing corporate cards from banks worldwide.

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

Accountant

We received plenty of support with implementation / setting up, and customer service was always available when we needed help

Webexpenses provides simple, intuitive cloud-based software for smarter expense management and invoice processing, with full support and seamless integration.

Accounting

Accounting Integration

Activity Dashboard

Approval Process Control

Approval Workflow

Audit Management

Audit Trail

Billing & Invoicing

Booking Management

Cash Management

Categorization/Grouping

Compliance Management

Configurable Workflow

Corporate Card

Credit Card Management

Customizable Fields

Customizable Reports

Dashboard

Data Import/Export

Duplicate Payment Alert

Electronic Payments

ERP integration

Expense Claims

Expense Tracking

Financial Management

For Small Businesses

Fraud Detection

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mileage Tracking

Mobile Access

Mobile Receipt Upload

Multi-Currency

Online Booking

Online Invoicing

Payment Processing

Policy Management

Purchase Order Reconciliation

Real-Time Analytics

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Receipt Management

Reimbursement Management

Reminders

Reporting/Analytics

Reporting & Statistics

Restriction Management

Single Sign On

Spend Analysis

Spend Control

Third-Party Integrations

Time & Expense Tracking

Travel Management

Vendor Management

Workflow Management

Reviews for webexpenses come from a wide variety of industries, including construction (8% of reviewers), education management (5%), and hospital & health care (5%). The most frequent use case for webexpenses cited by reviewers is expense report management (68% of reviewers).

Users and use cases

webexpenses is an expense report tool offering key features such as approval process control, expense claims, receipt management, expense tracking, and mobile receipt upload, among others.

Proprietary

webexpenses

iPad

Android

iPhone

Windows

Chromebook

Web-based

Zoho Expense

Xero

Emburse Expense Professional

Navan

Basic

Sluggish and clunky experience

Curator

Additionally, the mobile app, while functional, can sometimes be slower than expected, which can be frustrating when you're in a hurry.

Business Process Manager

Not good, too slow and random re-sorting of my list is painful to manage.

72% of reviewers feel negative about Webexpenses’ performance and speed. Some users report slow response times, laggy interfaces, and frequent delays, especially on mobile devices or during peak periods. Reviewers say the system can be unintuitive and time-consuming, with clunky navigation and occasional freezes or glitches that disrupt workflows. They find that these issues can hinder productivity, cause frustration, and make routine tasks more laborious than necessary.

Inflexible and confusing mileage

Manager

The mileage calculator takes the shortest route by default (including through no-thru or toll roads or routes that you wouldn't take due to traffic, time etc) and it is difficult to change this to reflect the correct route/mileage, and flags that the claimant has changed the route.

Locum Pharmacist

The mileage claiming system does not always align with the optimal route that a user would use, leading in disparities between the miles travelled and the miles that can be claimed.

44% of reviewers feel negative about Webexpenses’ mileage tracking. Some users find the mileage calculator defaults to inaccurate or non-optimal routes and is difficult to adjust for real-world travel. Reviewers mention that the map function is not user-friendly, struggles with certain addresses, and can be slow to load. They also highlight confusion around inputting mileage, lack of flexibility for different divisions or vehicle types, and issues with saving or editing claims, making the process cumbersome.

Frequent glitches and crashes

Workplace coordinator

I found an error which said that my request was out of police, but in short terms it must be abug from the queue

PA to Group Sales - Marketing Director

It does crash a few times for me each week.

57% of reviewers feel negative about Webexpenses’ bugs and issues. Users report recurring problems such as login failures, unexpected logouts, and system crashes. They mention glitches with syncing between devices, errors without clear explanations, and difficulties accessing certain features. Reviewers say these bugs can interrupt their work, cause loss of progress, and require troubleshooting or support intervention, which can be frustrating when quick access is needed.

Cumbersome receipt handling

Senior DevOps Engineer

The process of uploading and adding receipts to a claim is a bit confusing and it's not clear when a receipt has just been added to Webexpenses, or when it has been added to the claim itself.

Field Application Engineer

For example, when I upload a receipt unattached to a claim, but with all of the information within the receipt fields (like amount, date, etc.), the 'Add to Claim' button is always grayed out and I am unable to add a receipt to the claim without first adding a claim item to the claim, filling out all of the information I already filled out in the receipt, then selecting the receipt to attach to the claim item.

41% of reviewers feel negative about Webexpenses’ receipt upload process. Users say uploading and attaching receipts is often confusing, requiring multiple steps and lacking clear feedback. Reviewers report issues with the receipt scanner misreading details, limited file format support, and difficulties viewing or editing uploaded images. They also mention that the process can be clunky on both desktop and mobile, with some receipts lost or hard to associate with claims, leading to extra manual corrections.

Continuous feature enhancements

Excellent and this is very effective to use.

Service Manager

so much improved from what we used to do ..

96% of reviewers feel positive about Webexpenses’ features. Some users report ongoing improvements and regular updates that address user feedback, enhancing convenience and automation. Reviewers appreciate the breadth of available features, which make the system more efficient than manual processes. They say the platform is intuitive and note that its development team is responsive to suggestions, resulting in a product that evolves to better meet business needs. Users value the balance between comprehensive functionality and a user-friendly experience.

Streamlined expense processes

HR Advisor

It previously used to be a very laborious process that is now much improved.

Finance Director

Improves controls and efficiency in the process.

90% of reviewers feel positive about Webexpenses’ process efficiency. Users say the platform transforms previously laborious, manual workflows into straightforward, stress-free processes. They find that the system reduces administrative hassle, allows for quick onboarding, and provides clear instructions and status tracking. Reviewers appreciate that tasks can be completed quickly, with transparent progress and easy access to transaction history. They indicate that these efficiencies save time and improve overall productivity for both employees and finance teams.

Efficient submission and approval

Designer

The automated workflow ensures that my claims are quickly reviewed and approved by my manager, leading to faster reimbursement times.

It's a quick and efficient expenses platform that for the most part provides a very streamlined user journey when submitting expenses.

89% of reviewers feel positive about Webexpenses’ expense submission process. Users report that automated workflows and clear approval paths lead to faster reimbursements and less manual chasing. They appreciate the convenience of submitting and tracking expenses via both web and mobile apps, with notifications and reminders ensuring timely approvals. Reviewers indicate that the process is transparent, easy to follow, and reduces the administrative burden for both employees and approvers, making expense management more manageable.

Automated and organized management

Team Leader

The ability to automatically categorize expenses and integrate seamlessly with other accounting systems has also been a major benefit, reducing the need for manual data entry and minimizing errors.

User

It is easy to use : The user-friendly interface of Webexpenses, combined with its mobile accessibility, automated expense reporting, and robust integration with accounting systems, significantly simplifies expense management, enhances efficiency, ensures compliance, and provides detailed analytics for effective financial oversight.

89% of reviewers feel positive about Webexpenses’ expense management capabilities. Reviewers appreciate features like automated categorization, seamless integration with accounting systems, and robust reporting tools. They say the platform enables paperless processes, real-time tracking, and easy compliance with company policies. Users highlight the time savings, reduction in manual errors, and improved audit trails as significant benefits. They also value the ability to manage diverse expense types and the flexibility to tailor workflows to organizational needs.

Intuitive and accessible platform

Advocacy mentor

Its easy to use for an old dog like me, once i get the hang of it, it is actually really simple and effective to use.

Fundraising Manager

Really easy to use even for those members of staff that aren't great at tech.

96% of reviewers feel positive about Webexpenses’ ease of use. Reviewers indicate the platform is straightforward to navigate after a brief learning period, with both desktop and mobile apps being praised for their clarity and accessibility. Users say the system simplifies previously tedious manual tasks, making it accessible even for those with limited digital skills. They appreciate that the interface is self-explanatory, well-organized, and that training materials like guides and videos help new users get up to speed quickly, reducing time spent on expense management.

Support Worker - Families and Carers

Having the mileage calculator built in, and it being linked up with my HR app makes this a great, all-in-one feeling solution that doesn't add clutter to my work flow.

Senior Operational Meteorologist

I have found it a useful tool which helps organise my claims in a clear and efficient manner saving me time and energy and helping to prevent errors.

Senior Lecturer of Games Design

The clean design and logical layout meant I was able to navigate the system and submit my first expense claim with virtually no training.

Music Therapist

There is a copy feature within your claim but it would be helpful if there was a way to remember journeys when doing mileage claims.

GM People and Culture

Its standout feature is the ease of use—users can navigate the platform effortlessly thanks to a clean, simple interface that feels logical and well-designed.

Brand Ambassador

Navigation to find how to add detail/context is clunky on PC screen as I need to keep going back to home screen

It provides a user-friendly method to organise claims and presents information clearly.

Group Financial Controller

During my short time using Webexpenses I have found it extremely easy to use, both as a drafter of expenses for submission and as a reviewer of expense claims and would recommend it to other businesses looking for expense software.

Project Manager

It doesn't allow the upload of PDFs from the app; this has to be done from the web platform.

The ability to submit claims from my phone while traveling                                                                                                      .

Trust and Fundraising Manager

Additionally, it highlights the audit trail, showing when your claim has been approved.

Creative Production

You cannot add receipts without saving first - it seems counterproductive to save and then add receipts.

Meter operative

User-friendly interface and efficient expense management capabilities, its ease of use and time-saving features, particularly the receipt scanning.

Learner Recruitment and IAG Coordinator

Nothing I don't like - I think if I had to suggest something it would be to make the arrows on the selection tabs easier to pull down as sometimes they jump back to the beginning

Lecturer

In particular, when you're trying to add a photo to the expenses claim its not always clear on where it should be added.

Approvals are straightforward, and the notifications are helpful because I always know when a claim has been approved and paid.

Technical Analyst

Some features feel a bit slow or unresponsive at times.

property manager

The upload feature for receipts and documents worked smoothly and saved me a lot of time.

Admin

The user interface feels a bit outdated - it could use a refresh to make it look and feel more modern.

Technical Client Manager

Simplicity of entering the expenses and ease to upload receipts, i have used other web expense software packages in the past and this is by far the best

IT Manager

Approvals workflow works well with email sent and links provided.

Occasional Login Glitches: We’ve experienced a handful of instances where logging in fails temporarily.

It takes what would feel like more complex expense reports, and makes it stress-free.

Uploading receipts is quick and being able to track everything in real time is a real bonus.

While it is logical and user friendly, it takes me a few minutes every time I use it to re-familiarise myself with the software.

Lead Admin

Sometimes difficult to add receipts but this may be due to the way it has been set up for the company I work for?

On several occasions, I’ve had to switch to the website just to log in and complete my expense submissions.

Multiskilled engineer Bias electrical

The system could be more flexible in handling complex reporting scenarios.

Area Sales Manager Care Team, S West and S Wales

Pleasurable, straight forward to use. As there are a large amount of sales people in the company, we all use this so administering monthly statements must be efficient.

Customer Services Manager

Very good experience for the past few years of use, records are stored for future reference and can be easily downloaded or exported into excel.

Overall, Webexpenses has made the expense process faster, more transparent, and much easier to manage.

WebExpenses is easy to use with great features, a solid tool for managing my report expenses efficiently

Supplier Relationship Manager

Point-to-Point mapping of mileage claims provide accuracy & traceability and there is a simple process to upload receipts and bundle claims as part of a single submission.

The system makes it easy to submit and track expenses, and approvals are straightforward.

Senior Manager

Adding receipts to a claim is not intuitive, especially for adding petrol receipts to mileage claims as the amounts and dates will not match the mileage being claimed for so often it won't let me attach the receipt and I have to fight for ages to work out how to add it.  

Architectural Technical Manager

It is submitted on the last day of the month, when I have no further expenses to add.

You have to go to receipts, then add item to have the option to select add from gallery. If I am creating a claim item and want to add a receipt within the claim item menu, I cannot select from files on my phone; the only option is a picture real-time.

Work based practitioner

I am able to update my expenses weekly and submit at the end of the month and if you plan it effectively the money is in your bank account 2-3 days later.

webexpenses vs Plooto Comparison (2026)

webexpenses

Plooto

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives