IntakeQ vs TherapyAppointment

SimplePractice

TherapyNotes, LLC

CounSol.com

Carepatron

Jane

TheraPlatform

Compare IntakeQ and TherapyAppointment based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

CounSol.com is an online practice management solution for counselors, with secure messaging, two-way live video, appointment scheduling & reminders, and more

SimplePractice is an all-in-one practice management solution that helps businesses simplify administrative tasks, such as scheduling, billing, and documentation, allowing health and wellness professionals to focus on providing excellent client care. The platform offers a robust set of features designed to help practitioners thrive.

Jane is a cloud-based practice management software designed to help health and wellness practitioners manage online booking, scheduling, billing, and more.

IntakeQ is an online intake form solution that enables healthcare professionals to securely exchange electronic forms with their patients prior to appointments

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Appointment Management

Appointment Scheduling

Autofill

Bill Payment

Billing & Invoicing

Chat/Messaging

Claims Management

Client Chart Audit Tools

Client Portal

Clinical Notes

Collaboration Tools

Communication Management

Compliance Tracking

Confirmations/Reminders

Contact Database

Customer Database

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Document Management

Document Storage

Document Templates

Documentation Management

Drag & Drop

EHR-Agnostic

Electronic Signature

Email Alerts

Email Reminders

EMR/EHR

Event Scheduling

File Sharing

For Medical Purposes

For Mental/Behavioral Health

For Occupational Therapists

For Physical Therapy

For Speech Therapists

Forms Creation & Design

Forms Management

Goal Setting/Tracking

Health Record Access

HIPAA Compliant

Initial Assessments

Intake Management

Invoice History

Invoice Management

Live Chat

Medical History Records

Messaging

Mobile Access

Mobile Alerts

Multi-Channel Communication

Multi-Location

Multi-Physician

Multi-Provider Practice

Notes Management

Onboarding

One-to-One Messaging

Online Booking

Online Forms

Online Intake Forms

Patient Database

Patient Engagement

Patient Intake

Patient Management

Patient Portal

Patient Questionnaires

Patient Scheduling

Payment Processing

Physician Scheduling

Practice Management

Process/Workflow Automation

Progress Notes

Progress Tracking

Real-Time Notifications

Real-Time Reporting

Records Management

Reminders

Remote Treatment Planning

Reporting & Statistics

Reporting/Analytics

Rescheduling

Scheduling

Secure Messaging

Self Service Portal

Session Notes

SMS Reminders

SOAP notes

SSL Security

Surveys & Feedback

Telemedicine

Template Management

Therapy Notes

IntakeQ

Android

Web-based

iPad

iPhone

Clinical Chiropractic Assistant

The calendar view does not work well for us and the list view is even worse. An option to see have appointments take up a set width and a potential option to see locations as separate calendars.

Physical Therapist

Wonderful experience, super helpful and friendly customer service. Would highly recommend this product.

Owner

Love the versatility, easy to send forms, patient side is clean and easy to use, really like the signature option, HIPPA compliance feature is great.

My clients like the opportunity to complete the forms in the comfort of their home and have it done when they come into my academy. The customer service is outstanding, especially Mike.

Nurse Practitioner

It appears to be a perfect balance of user friendliness with complex features. I have an outpatient practice where it is important to get guardian signatures.

General Manager

I love how easy it is to make my own forms and templates. I love the affordable price as well.

Occasionally it will give users feedback that the form is incomplete and can be confusing for them. Sometimes the email goes to their spam and they miss the email and we need to remind them.

Every practice, no matter the size, NEEDS a service like this and IntakeQ does it the best at the best price.

Admin

This product is a great way to share and recieve files with your staff and clients. During a pandemic doing things online is the best way to go.

Physical Therapy Clinic Owner

Ease of use for therapist and patient, very organized, formulates intake PDF that is automatically saved to Google Drive. The different plan options are great for new businesses as well.

I don't like that there is  No spellcheck feature. Another problem I found that it is too easy to delete a form accidentally.

Orthodontist

The clarity, simplicity and functionality of your product is fantastic.

Doctor of Physical Therapy

IntakeQ does a fabulous job of working with integrations and not re-inventing the wheel so to speak. They are also cutting edge and effectively eliminate duplicate work.

Office Manager

So far, we have been able to manage the sending and receiving of these forms much more easily than before. I'm very happy with this product.

Doctor

Always above and beyond and super fast. A huge refreshing change from my last portal.

ayurvedic practitioner 

It is well equipped with features great way to build intake forms especially for my business.

I am incredibly satisfied. I was looking for something highly customizable and it met ALL of the criteria I was looking for when I changed platforms.

I haven't encountered any problems so far. The worst thing might be learning how to construct forms because it is a bit overwhelming.

IntakeQ screenshot: IntakeQ practice management

IntakeQ screenshot: IntakeQ automatic email appointment reminders

IntakeQ screenshot: IntakeQ dashboard

IntakeQ screenshot: IntakeQ customizable customer intake form

IntakeQ screenshot: IntakeQ's credit card processing

IntakeQ screenshot: IntakeQ's treatment notes and patient timeline management

Freelancers

Large Enterprises

Mid Size Business

Small Business

Web-based practice management & electronic health records (EHR) software for behavioral health with thousands of active users, and unlimited customer support.

TheraPlatform is a cloud-based video conferencing platform that helps therapists and behavioral health professionals streamline communication with clients and offer virtual therapy sessions.

All your healthcare work in one place: Notes, Clients records, Appointments, Billing, Payments, Transcription, Communication & more.

TherapyAppointment is the longest-standing EMR practice management solution. Our tools are designed to help solo and group practitioners simplify charting, automate billing and claims, allow client self-scheduling, send automated appointment reminders, conduct telehealth sessions, and more.

Calendar Management

Charting

Client Database

Data Security

E-Prescribing

Electronic Payments

For Group Therapy

For Substance Abuse Therapy

Income/Expense Tracking

Medical Billing

Medication Management

Outcome Assessment Tools

Patient Communications

Role-Based Permissions

Search/Filter

Staff Management

Task Management

Teletherapy

Third-Party Integrations

Treatment Planning

Workflow Management

TherapyAppointment

Windows

However, when it has to do with the upgraded 2.0 system and the problems involved, the Customer Service is poor.

Executive Director

User friendly and great tech support. Anything I’ve thought “that would be a great feature” and called about, they have a way to do already.

We use this software for a group practice, but it would be great for solo practice as well. All our therapists and manager loves it.

I have appreciated Customer Service for the most part over the years because they generally have responded quickly and in helpful ways when it comes to the program, itself.

The loss to my business is nowhere equivalent to what they "make-up" in a measly small refund of a few bucks.

You can't see when more than one person is added to the message. It is in desperate need of revamping and is archaic.

Therapist

What I like most about this software was that it allows clients to schedule their own session. I also like that I am able to set up my schedule for specific times of availability.

Psychologist and Owner

Excellent electronic health care record for therapists.

LCSW

The ease with which I am able to access TherapyAppointment across devices helps me manage time and productivity.

Professional Counselor

Overall I am pleased with  TherapyAppointment. It meets my needs and the improvements that need to be made are not deal breakers for me.

Great price, lots of good features, limited EMR options.

There are multiple helpful videos for initial set up and customer service personally walked me through step-by-step directions when I still did not understand some initial start-up procedures.

I will update this review if I am given some options that solve the problem of migrating or getting some of the features we so desperately need.

IntakeQ vs TherapyAppointment Comparison (2026)

IntakeQ vs TherapyAppointment Comparison (2026)

IntakeQ

TherapyAppointment

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives