ShiftWizard vs Rotageek

RotaCloud

adam.ai

Pazo

Coolfire Core

NurseGrid Manager

Kelio

Compare ShiftWizard and Rotageek based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

NurseGrid Manager helps nurse managers publish & distribute schedules, fill open shifts, approve swaps, & direct message their nurses in real time

EasyShifts

Designed for healthcare and created by an RN. As an intuitive and customizable program, EasyShifts is the ideal shift based scheduler. 


ShiftCare

A cloud-based management platform that helps care and support providers increase efficiency and save time on admin.

ShiftWizard is a cloud-based nurse scheduling solution that enables healthcare organizations to streamline processes related to staff management, employee communications, incentives, shift swapping, and more.

Attendance Management

Automated Scheduling

Biometric Recognition

Calendar Management

Clock In/Out

Communication Management

Dashboard

Employee Database

Employee Management

Employee Scheduling

Float Pool Management

Forecasting

Labor Cost Calculator

Labor Cost Reporting

Labor Forecasting

Labor Management

Messaging

Messaging/Shift Dispatching

Mobile Access

Multi-Location

Online Scheduling

Online Time Clock

Overtime Calculation

Predictive Analytics

Reporting/Analytics

Shift Scheduling

Shift Swapping

Skills Tracking

Task Progress Tracking

Task Scheduling

Third-Party Integrations

Time & Attendance

Time Tracking

By industry, ShiftWizard reviewers are most commonly professionals in hospital & health care (79%). The most frequent use case for ShiftWizard cited by reviewers is nurse scheduling (42% of reviewers).

Users and use cases

ShiftWizard is an employee scheduling solution offering key features such as mobile access, shift scheduling, online scheduling, and shift swapping, among others.

ShiftWizard

Web-based

Android

iPad

iPhone

Basic

Director of Nutrition

The pieces I enjoy most are: Updating schedules with icons allows an automatic update to kronos for example, vacation day approvals, sick time, and jury duty etc.  Staff can visualize their schedules at home using the SW app.

Supervisor

I have 44 employees in my housekeeping department with 3 different shifts, 9 units, 6 patient floors, 10 clinics, and 4 custodians.

Registered Nurse

Shift wizard allows for quick communication with other staff members related to staffing needs, allows employees to select their preferred schedule (provides for employee satisfaction), and allows staff to communicate easily with colleagues when they need to move to another shift.

Director of Emergency Care

The things that I like the most are the simplicity of my scheduling and the ability to create any shift to adapt to all my needs in my department.

Physician Assistant

Layout of personal schedule, ability to trade shifts, ability to see department schedule, ability to see open shifts

guest relations

I am able to see my co workers schedules if we need to swap shifts and the easy access to message one another concerning our work schedule.

I love the direct and convenient access ShiftWizard provides — with it, I am able to glance at my work schedule and sign up for shifts in minutes.

The thing I like the least is that the initial building of templates and teaching another user is a bit tedious and requires a lot of repetition to understand the difference in your template, live schedule and unapproved schedule.

Manager

Tracking of licensures and certifications is a great feature, you can have a great online file for employees that is accessible.

I like that I am easily able to see what hours are available and what I am open to as well as be able to access my calendar anyway and as well see what colleagues I am working with during those shifts, as well as it is very easy to use from day one.

Monitor Support Tech

I love the fact that no matter where I am, I can see my schedule. Whether I’m at home, on my way to work or on vacation, I have access from my app on my phone to see my schedule and bid on my shifts.

Operating Room Assistant

You’re able to filter your results and what you need by department and have the option of seeing smaller individual departments as needed.

Switchboard operator

One of the things that I like about shiftwizard is that you can see your whole departments schedule in case you need to swap shifts or ask off.

ER RN

Accurate tracking of shifts, allows you to schedule self even on mobile device.

all users are unable to add shift icons. if i am in charge, i am unable to put an icon if someone leaves early or calls out sick

I experience glitches pretty often when using the shift click to remove several shifts at once, it makes the screen bounce around and is somewhat hard to follow.

I like the access that shiftwizard is supposed to provide when at home and on call, this service doesn't work well, I can't get access into my schedule most of the time

Sometimes these glitches last days and my capabilities to sign up for shifts or add comments to my schedule are blocked.

Therapy supervisor

The expense report/mileage is adding inefficient time to each of our staff, which will tank our productivity.  

ShiftWizard replaced a paper schedule for our department and it has made viewing my scheduled shifts so much easier.

Operations Manager

I find the product is not completely intuitive to use. When having to perform functions such as rolling out schedules, that only occur every 6 weeks, I have to remind myself of which dropdown to use.

Organ Procurement Coordinator, RN

Cannot change or edit my own display view I.e. colors, background, fonts, etc.

I like how I can view open/available shifts in my facility, therefore knowing which days I can be able to pick up.

ER Nurse

When requesting a shift if wanting to do partial I have to write a note instead of having a drop down options or fill in hours option w would be nice.

Technical assistance, not able to get solutions on things needed, built in with some work arounds that need resolved and unable to resolve without restarting.   

Unit clerk and CNA

It allows you to track your work hours and even put notes in.

RN DON

When scheduling for department, daily schedule does not fit within the usable window requiring frequent scrolling.

Materials-OR

What I dislike most is that my organization has decided to pair it with the system "workday" which causes many double entries into both systems.

Respiratory Therapist

The messaging option is fantastic and the ability so see my department schedule isn’t as chaotic as others.

Patient Care Technician

You cannot copy and paste employee numbers or emails from shift wizard to save to your phone.

I also love the ability to see other's vacation requests so I know better when I can schedule my vacations without a Hassle.  

It allows me to see the people I will be working with how many nurses are scheduled that day.

The mobile app is not as useful as the desktop site, and I often find that the app does not work for me at all when I try to sign in.

radiologic technologist

The app does not let us see a department schedule which would help tremendously when needing to do shift changes on the go.

the current app I am unable to see the current day's schedule compared to other shift wizard apps used in the past.

Sometimes it glitches when I’m trying to sign up for shifts saying I’m signing up for too many shifts in one week.

registered nurse

It does take time to locate some features, and you have scrolling back when using the unit census is a bit of a hassle.

Nurse

Ability to add icons and have the icons I need to make the schedule more trader friendly.

When looking at the monthly assignment, it doesn’t show the last day of the previous month, making it easy to schedule too many days in a row.

It has to be a separate program from our workday, so we have to add several apps tonour phones just for work.

Typically, I use it to see who is working with me, for time off request, and filling out shift assignments.

Quality Assurance Process improvement Manager

We do not like when we have to put in a new shift type that it comes across as a code VS the shift type.

Being able to see my schedule from anywhere, view available call, and check daily reports

Overall, I think it is very user friendly and provides easy access to scheduling and tracking for my direct reports as well as employees throughout the company.

I also wish I could request a shift that isn’t available (such as an 8 hr shift vs a 12 hr shift)

I use the daily report all the time to see who I will be working with. And the Department schedule is nice to see who’s requested off when.

I like being able to see available shifts and having the flexibility to pickup on multiple floors.

Radiology Technologist

It would be better if it showed not only the tech working a particular day, but also nurses and other department staff on the calendar day.

Lead Medical Technologist

You can only see the schedule for those in your department so you cannot tell who else is working in the facility.  

Some of the icons gave staff the ability to enter day off instead of requesting the day for approval.

Scheduling and Shift Management

Staff Management

Icons

User Interface

Options and Clicks

Schedule Viewing

Calendar Integration

Color Coding

Performance and Speed

Vacation Requests

Frequent slowness and glitches

Can be slow and glitchy, making inputting schedule difficult and stressful

Slow...the app often does not launch properly or often will taking a long time to load...

81% of reviewers feel negative about performance and speed, mentioning that ShiftWizard often experiences slow loading times, freezing, and glitches. Users think these issues make scheduling and data entry time-consuming and sometimes stressful. Reviewers report that both the website and mobile app can be sluggish, occasionally requiring restarts or repeated logins. Some users say these delays disrupt their workflow and lead to frustration when trying to complete tasks quickly.

Cumbersome login experience

Ultrasound Technologist

I get a lot of pop ups when I log in that have nothing to do with me and it delays entry.

Certified Surgical Technologist

70% of reviewers feel negative about the login process, stating that it is inconvenient and sometimes overly complicated. Users think the system frequently logs them out, does not remember passwords, and requires repeated authentication steps. Reviewers indicate that pop-ups and outdated interfaces slow down entry, and two-factor authentication can be a hassle. Some users say logging in from mobile devices is particularly difficult, leading to delays and additional steps to regain access.

Limited mobile app features

Paramedic

I cannot see the timecard on the mobile version.

50% of reviewers feel negative about the mobile app, reporting that it lacks many functions available on the desktop version. Users think the mobile interface is sometimes difficult to navigate and doesn’t display all necessary information, such as timecards or assigned bonuses. Reviewers indicate that some features are missing or hard to access on mobile, and the app can be buggy or crash unexpectedly. Some users say they find the mobile experience less informative and less reliable than the desktop.

Intuitive system navigation

The functionality and how easy it is to navigate through.

Crisis Clinician

I love that it is easy to navigate and accessible

90% of reviewers feel positive about navigation, highlighting that ShiftWizard is easy to move through, even for those less comfortable with technology. Users think the interface is user-friendly and simple to learn, allowing them to find what they need without confusion. Reviewers appreciate the clear layout and straightforward menu structure, which helps them complete tasks efficiently. Some users report that after a brief adjustment period, navigating the system becomes second nature.

Reliable anytime accessibility

The app is accessible on the go and it is very useful for work flow.

Registered nurse

I like that there is an app that you can access from anywhere

91% of reviewers feel positive about accessibility, emphasizing that ShiftWizard can be accessed from anywhere at any time. Users think the convenience of remote access is a major benefit, allowing them to manage schedules and tasks on the go. Reviewers appreciate being able to log in from multiple platforms, including mobile devices and home computers. Some users say the product’s accessibility supports their workflow and reduces paperwork, making it easier to stay organized and efficient.

Straightforward daily operations

I like ShiftWizard because it is simple and user friendly.

Occupational Therapist

86% of reviewers feel positive about the ease of use, noting that ShiftWizard is simple and intuitive for both tech-savvy and less experienced users. Users think the interface is clear and easy to understand, which helps them complete tasks without frustration. Reviewers appreciate that it is straightforward to learn, and they can quickly adapt to its functions. Some users say the platform streamlines scheduling and tracking, making their jobs less stressful. They find it helpful that even beginners can navigate the system with minimal training.

Convenient mobile functionality

Radiology technologist

Like I can easily access it from my phone

Easy to use, and can use it from my phone.

79% of reviewers feel positive about phone access, stating that they value being able to use ShiftWizard from their mobile devices. Users think the mobile app allows them to handle scheduling and requests wherever they are, which is especially useful for managing work-life balance. Reviewers appreciate the convenience of accessing all features from their phones, making it easier to respond to changes quickly. Some users say the mobile experience is user-friendly and supports their daily workflow.

Large Enterprises

Small Business

Mid-size Business

HealthStream

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Wageloch

Wageloch is a cloud-based human resource and workforce management platform that automates rostering, staffing, time and attendance tasks, onboarding, and other processes.

Findmyshift

Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more

At Rotageek’s core is a cloud-based platform which helps businesses switch from paper and spreadsheets to a best-in-class digital solution. Move beyond digital scheduling. With the click of a button, create perfectly optimised schedules that match your business needs.

ShiftWizard vs Rotageek Comparison (2026)

ShiftWizard

Rotageek

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives