HotSchedules vs 7shifts

ClockShark

When I Work

Homebase

Deputy

Sling

Schedulefly

Compare HotSchedules and 7shifts based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Calendar

Google Calendar is an online calendar solution that enables users to manage business and personal schedules. The platform offers calendar migration options, allowing users to integrate existing calendars, including those from Microsoft and IBM. Google provides comprehensive tools and resources to facilitate data migrations into the Google Workspace ecosystem.

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Google Workspace

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

HotSchedules reduces restauranteurs, hoteliers, and retail operator’s time to create, communicate, and manage hourly employee work schedules.

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Approval Process Control

Attendance Management

Attendance Tracking

Automated Scheduling

Availability Management

Budgeting/Forecasting

Calendar Management

Calendar Sync

Clock In/Out

Collaboration Tools

Communication Management

Compliance Management

Compliance Tracking

Cost Management

Customer History

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Data Import/Export

Document Management

Document Storage

Drag & Drop

Electronic Payments

Employee Database

Employee Management

Employee Profiles

Employee Scheduling

Facility Scheduling

Forecasting

For PEO/ASO

Group Scheduling

HR Management

Inventory Management

Labor Cost Calculator

Labor Cost Reporting

Labor Forecasting

Labor Management

Messaging

Mobile Access

Mobile Alerts

Mobile App

Multi-Language

Multi-Location

Offboarding

Onboarding

Online Booking

Online Time Clock

Overtime Calculation

Payroll Management

Performance Management

Performance Metrics

Point of Sale (POS)

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recipe Management

Recruitment Management

Reminders

Reporting/Analytics

Reporting & Statistics

Resource Allocation

Sales Reports

Sales Trend Analysis

Schedule Distribution

Scheduling

Self Service Portal

Shift Management

Shift Scheduling

Shift Swapping

Sick Leave Tracking

Skills Tracking

SMS Messaging

Task Management

Task Scheduling

Team Calendars

Third-Party Integrations

Time & Attendance

Time Clock

Time Off Management

Time Off Requests

Timesheet Management

Vacation/Leave Tracking

Variable Workforce

Workforce Management

Some users say HotSchedules offers useful features and is worth the investment, while some reviewers feel it is cost effective and flexible. However, many users report high prices, limited value, and prohibitive costs for small businesses.

Value for money

By industry, HotSchedules reviewers are most commonly professionals in food & beverages (32%). The most frequent use case for HotSchedules cited by reviewers is scheduling (65% of reviewers).

HotSchedules

iPad

Android

iPhone

Windows

Web-based

Linux

Chromebook

Assistant Manager

The inventory feature of HotSchedules can be finicky on devices outside of a computer, meaning you have a hard time entering data unless you record it and take it back to a computer.

Executive chef

Hot schedules will adjust your labor as you schedule people, so if employee a is close to overtime and you schedule them you will know instantly if they hit it and by how much time.

Chef

High schedule works across multiple companies, so those multiple companies tie in together when it comes to the website so it makes things super efficient

All in all, I can say how schedule is very efficient fast and reliable when it came to my schedule and my time off request and a lot of other things

Terribly overpriced (especially for Canadian customers) if you are using it unintegrated; lack of new features being added; an employee app that costs money; a cancellation policy that makes it hard to stop using service unless you time it smartly.

We have another schedule app now and if someone didn’t download they all they won’t get told their schedule.

VP of Finance

The integration with Point of Sales system is tricky and time consuming.  

It take some time to have a new user on, and sometimes my employees have problems that shows their account it's blocked (but works if they go on the browser incognito), or keep asking them to change password every day once they login.

Nothing, my current job doesn’t use hot schedules and I miss it so much.

Director

occasionally I'll get a glitch and have to restart the app but its not the end of the world

Okay so sometimes the app can be a little slow but like what app isn't right its not a huge deal or anything

Operations Manager

Mobile function was lacking, and the cost of the app was prohibitive for general employee use.

Phone Counselor

Having my work schedule accessible from anywhere while I am on the go makes my life very convenient not only that but being able to easily reschedule or move my schedule around with others makes this product top tier.

F&B Personnel, Rental & Repair Technician

Having used several digital time keeping applications I can say that HotSchedules is at the forefront of modern employer/employee workplace record keeping, communicating and problem solving.

It's scheduling capabilities meet the industry standards of required features.

Operations Managers

It is very easy to navigate for both users and administrators,  Not only you can access schedules but also you can swap, request time off and also sent personal messages between users.

Front office manager

Energy Consultant

Active and responsive updates that ensure the user is aware of any changes and modifications in their scheduling, an overall problem free experience with very few bugs and glitches.

It's an amazing tool that facilitate the work.

Conference and Event Business Executive

My favrouite part of Fourth, as an employee, is how easy it is to request holiday and check my allowance/ usage.

If you have booked holiday for the following allowance year (for example April 2024 however it is March 2024)

I do not recall the scheduling system my previous emplyer used however Fourth is 10 times better.

Service Manager

We used this for scheduling for a 6-story, 24hr restaurant/bar concept 1 block off of the main tourist area of downtown Nashville.  

Server 

Being busy with two jobs is hard and this software helps me keep my availability up to date and to make necessary changes when needed.

It has made getting in contact with co-workers, management etc so easy as well.

Owner

Management side is great, user experience is fine, just maybe pass on the cost of the app to the employers.

Server

The convenience of NOT having to drive to the restaurant like in the old days to swap a shift or request off, or even look at the new schedule!

HR & Operations Manager

I miss using it in many respects, it feels very HR orientated which I enjoyed - I don't miss the slow and clunky loading and saving of data though.

Restaurant Manager

Monitoring overtime, communication with staff, easily viewing requests, pay rates, daily line ups and staff logs are just a few day to day features that we utilize.

Waitress

Not only does this software put the power of controlling your schedule if you have a last minute emergency, it also carries that message of the switching of shifts to the highest form of management.

It’s so awesome to be able to view schedule, swap shifts, & send messages to staff all in one place!

Director of Catering

would recommend to anyone looking for a scheduling platform.

In my personal and professional experience with HotSchedules I have little to report as negative.

I have nothing to report aside from the intuitive and positive experience of using HotSchedules.

Regional manager

Hotschedules customer service was not quick to address issues but The price kept going up even as fixes weren’t betting put in place.

There is no consistency between the various ports of the apps, except for the lackluster user interface.

HR Assistant

They give you step by step instructions on how to first create your account and utilization from there moving forward.

I think that there are some visual issues such as way things look on the mobile app that could be updated.

It can be very hard to get ahold of someone and it takes days if not weeks for service tickets to be received.

Not sure about the business model, we eventually paid more for a different software that has better customer service for issues.

Onboarding Manager

I enjoy using Hotschedules, its very beneficial especially to businesses with with more than a couple employees.  

Medical Assistant 

Glitchy, lags, message system could be improved

Event coordinator

It really changed the industry. Before we would have to wait for a photo of our schedules and sometimes we would miss our shifts or getting our shifts covered was so difficult. When hotschedules came out , you never wondered when your shift was.

Host

I wish that the app didn't have a paywall behind it.

Level 2 Customer Care Assoicate

hot schedules is used by all restaurant jobs i have had and is extremely easy to use and navigate.

Performance and Speed

Customer Support

Features

Integrations

User Login

Bugs and Issues

Labor Cost Management

Restaurant Use

Frequent glitches and slowdowns

General Manager

This software had frequent updates that caused glitches often.

64% of reviewers feel negative about HotSchedules’ bugs and issues. Some users report experiencing glitches that disrupt daily operations, such as the app freezing, slow loading times, or being unable to access schedules. Reviewers indicate that these technical problems sometimes prevent them from picking up shifts or logging in, which they find frustrating and disruptive. They also mention that updates can introduce new bugs, and resolving issues often takes longer than expected. Users say these reliability concerns can hinder communication and scheduling efficiency for their teams.

Streamlined staff communication

93% of reviewers feel positive about HotSchedules’ schedule communication features. Some users report that the platform enables real-time updates, making it easy to notify staff of schedule changes and important announcements. Reviewers appreciate the ability to send messages, emails, and texts directly through the system, which they say improves shift swapping, covers absences, and reduces confusion. They find the centralized communication especially helpful for coordinating large teams and ensuring everyone receives timely information, highlighting the benefit of managing everything from their phones.

Tailored for restaurant operations

94% of reviewers feel positive about HotSchedules’ restaurant use. Some reviewers say the software simplifies scheduling for large and small restaurant teams, allowing managers and staff to access and adjust schedules easily. Users indicate it saves time on administrative tasks and reduces communication errors, which they find crucial in fast-paced hospitality environments. Reviewers appreciate being able to manage shifts, payroll, and staffing needs from anywhere, noting the convenience for both managers and employees. They find it particularly valuable for handling frequent schedule changes and high staff turnover common in the restaurant industry.

HotSchedules vs 7shifts Comparison (2026)

HotSchedules

7shifts

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives