QuickBooks Payroll vs OnPay

QuickBooks Online

ADP Workforce Now

Gusto

Paychex Flex

RUN Powered by ADP

SurePayroll

Compare QuickBooks Payroll and OnPay based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

With Gusto, you get modern HR features like payroll, benefits, hiring, management resources, and more — all in one place. Gusto is proud to serve more than 400,000 businesses in the US with a single trusted system, competitive compensation tools, and expert guidance to help you empower your team.

RUN Powered by ADP® helps small businesses automate payroll, file taxes and manage HR with ease. From AI-driven efficiency to expert support, businesses can take care of their teams anytime and anywhere. 

Paychex Flex® simplifies payroll and HR with cloud-based technology, automated taxes, and powerful tools like recruiting, employee engagement, perks, and analytics. Access it from anywhere and empower your team, save time, and get 24/7 support for your growing business.

QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculations, integrated time tracking, same day direct deposit, real-time data updates, tax form preparation and filing, and an online employee portal to streamline the payroll process

360 Degree Feedback

Accounting

Alerts/Notifications

Applicant Tracking

Approval Process Control

Attendance Tracking

Audit Trail

Benefits Management

Billable & Non-Billable Hours

Check Printing

Compensation Management

Dashboard

Direct Deposit

Employee Management

Employee Portal

Employee Scheduling

For Accountants

Historical Reporting

Learning & Development

Multi-Currency

Multi-State

Onboarding

Online Time Tracking

Payroll Management

Payroll Reporting

Performance Management

QuickBooks Integration

Real-Time Data

Real-Time Updates

Receipt Management

Recruitment Management

Reminders

Reporting/Analytics

Self Service Portal

Succession Planning

Tax Calculation

Tax Compliance

Tax Filing

Tax Forms

Time & Expense Tracking

Time Off Management

Timesheet Management

Vacation/Leave Tracking

W-2 Preparation

Wage Garnishment

Workflow Management

QuickBooks Payroll

Android

Web-based

iPad

iPhone

My QB consultant warned me that Intuit payroll is screwing everything up and I should switch to ADP. But, no I did not listen and now they did the same mistake this year.

Co-Owner

Using QBO for my business has been extremely helpful and easy to use. I have been very pleased with QuickBooks Payroll service since I started using the product and the cost is well worth it.

Office Manager

I enjoy the excellent customer service provided each time I have called in. Each representative is patient, kind and you can hear the smile on the other end of the phone.

Some of the updates can be frustrating as well as the importing features (lost files, duplicate files, etc).

Owner

Wonderful software especially for start-ups to set up payroll and ensure all proper taxes, commission, and more is done accurately and easily. Gives great confidence payroll is accurate.

President

Very good to outstanding overall. The software itself is very good and keeps improving.

We went through hell last year, getting this resolved and their customer service sucks.

Business Manager

I like the matching feature. I have to call in quite often for assistance and everyone is always super helpful.

Customer Service Associate

This application is wonderful easy way to manage payroll very user friendly.

ACCOUNTANT

Overall QuickBooks Payroll is an awesome tool for small business. It provides a great service, simple to  use and extremely cost efficient.

Hey, mistakes happen lets just get it fixed. Now my employees have not received their pay, and now no one is available to let you know the issue.

Owner/Managing Member

It is easy to learn how to use this, and the customer support is excellent.

Resident

Works great to setting up payroll for employees, very user friendly.

Single member LLC

I like that it is so accessible and easy. Having been a long time customer of Intuit payroll with my desktop quickbooks the integration of both together has made my life easier.

Senior Manager

This is a great tool to use to keep track of large amounts of data. I would recommend it to large companies.

Accountant

If you are on QuickBook Enterprise, you will have a separate account to administer payroll. It is easy to integrate your payroll with your QBO books which is very helpful.

Installer helper 

I like that everything was free and easy to use unlike other payroll providers that over charge  you for barley even using it.

Teaching Assistant

Quick books Payroll is good for small, uprising businesses that want to keep track of their payrolls and for their employees to also keep track of their payroll.

QuickBooks Payroll screenshot: Multiple payment options are supported by QuickBooks Payroll

QuickBooks Payroll screenshot: All federal and state tax information can be managed using QuickBooks Payroll 

QuickBooks Payroll screenshot: QuickBooks Payroll electronic signature allows users to securely sign tax documents

QuickBooks Payroll screenshot: QuickBooks Payroll users can control the frequency at which payroll is run, employee salaries and hourly wages

QuickBooks Payroll screenshot: QuickBooks Payroll payroll costs and payment types are visualized before payroll is submitted

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

SurePayroll is a web-based software that offers online payroll, tax management, HR, and benefit solutions for small businesses and households.

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

OnPay is an easy-to-use, cloud-based software for small and mid-sized businesses to simplify payroll, automate taxes, and manage HR backed by reliable, expert support.

1099 Preparation

401(k) Tracking

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Archiving & Retention

Audit Management

Benefits Dashboard

Certification Tracking

Chatbot

Collaboration Tools

Compliance Management

Compliance Tracking

Configurable Workflow

Customizable Reports

Customizable Templates

Data Import/Export

Data Visualization

Deduction Management

Digital Signature

Document Management

Document Storage

Electronic Forms

Electronic Signature

Employee Benefits Administration

Employee Database

Employee Handbook

Employee Onboarding

Employee Profiles

Employee Self Service

For Cloud

For Small Businesses

Health Insurance Administration

HR Management

HSA/FSA Administration

Leave Tracking

Mobile Access

Offboarding

Online Benefits Enrollment

Orientation Workflow Management

Payroll Outsourcing

Policy Management

Process/Workflow Automation

Real-Time Reporting

Reporting & Statistics

Role-Based Permissions

Sick Leave Tracking

Split Deposits

Task Management

Third-Party Integrations

Time Off Requests

Time Tracking

Training Management

Web-based Deployment

OnPay

Financial Controller

As a foreign company moving into the US market I'm glad we chose OnPay. They have been great at making everything smooth from helping us get set up with payroll to benefits for our employees.

Small business owner

User-friendly, excellent customer support, super easy on a small budget and I am 100% comfortable in leaving everything in their capable hands. Simply click a button on payday and it's done.

Alway friendly staff that is eager to help answer any questions and get us to a resolution. Software is simple and packed with features.

Director of Operations

The communication, information, help & kindness shown throughout the process has been a real change from our last experience. The response time is super quick too.

owner

Sometimes new employees miss the part about setting up direct payment into their accounts. It must not be obvious, because about 1 out of 3 will miss it.

Super easy to get started with it and super easy to use. Love the payroll feature.

Minister

It has made a big difference for my organization and we have saved a great deal of money compared to using an in - house bookkeeper doing it.

Administrator

Not only is the software a joy to use, the customer service is amazing.

I have been using OnPay for over 4 years now. It has always been easy to use and they have had excellent customer service.

Marketing Coordinator

I love how easy it is to navigate the software. It's so intuitive and simple to use.

Vice President Of Human Resources

The system is super easy to use. Not only for admin but for the employees as well.

Easy of use, fast on boarding process, easy to take administrative actions and excellent integrations.

Payroll Admin 

HR integrations, time management, workers compensation, benefits, and more. I love the challenge to incorporate and enhance new reports and learn the value of OnPay’s intentions for their customers.

Its easy for a non tech savy person to use which was important. Also like my taxes are auto filed for me.

I also like the ability to import into QuickBooks.

Office manager 

Also, there was a problem with payroll being processed twice within two minutes from each other. There should have been a pop up stating you already processed a payroll.

I hate paperwork and don't have a big enough operation to justify hiring a book keeper.

After that, the website would no longer let me log in with my password. I could only login with just my email, which felt a little sketchy.

QuickBooks Payroll vs OnPay Comparison (2026)

QuickBooks Payroll

OnPay

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives