QuickBooks Time vs Definitiv

Clockify

ClockShark

Paychex Flex

Dayforce HCM

Pazo

Coolfire Core

Compare QuickBooks Time and Definitiv based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Connecteam

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Jibble

The 100% free time tracking and attendance software for deskless teams, helping prevent buddy punching and time theft with GPS tracking, facial recognition, and automated timesheets.

It's easy-to-use, and free forever for unlimited users.

QuickBooks Time is an online time & labour management service which allows users to track time from their desk or on the go, via a native iOS or Android mobile app

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Assignment Management

Attendance Management

Attendance Tracking

Audit Trail

Automated Scheduling

Automatic Time Capture

Availability Management

Billable Items Tracking

Billable & Non-Billable Hours

Billing & Invoicing

Calendar Management

Calendar Sync

Clock In/Out

Collaboration Tools

Compliance Management

Cost Estimating

Customizable Fields

Customizable Reports

Dashboard

Data Import/Export

Drag & Drop

Employee Database

Employee Management

Employee Onboarding

Employee Scheduling

Employee Time Tracking

Estimating

For AEC Industry

Geofencing

Group Scheduling

Job Costing

Labor Cost Reporting

Labor Forecasting

Leave Tracking

Messaging

Mobile Access

Mobile Alerts

Mobile App

Multi-Location

Multiple Billing Rates

Multiple Projects

Offline Time Tracking

Onboarding

Online Booking

Online Time Clock

Online Time Tracking

Overtime Calculation

Payroll Integration

Payroll Management

Payroll Reporting

Projections

Project Management

Project Scheduling

Project Time Tracking

Project Tracking

Punch card

QuickBooks Integration

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Reminders

Reporting/Analytics

Reporting & Statistics

Rescheduling

Resource Allocation

Resource Management

Resource Scheduling

Role-Based Permissions

Schedule Distribution

Scheduling

Self Service Portal

Shift Management

Shift Scheduling

Shift Swapping

Sick Leave Tracking

SMS Messaging

Summary Reports

Tagging

Task Management

Task Progress Tracking

Task Scheduling

Third-Party Integrations

Time & Attendance

Time Clock

Time & Expense Tracking

Time Off Requests

Timer

Timesheet Management

Time Tracking

Vacation/Leave Tracking

By industry, QuickBooks Time reviewers are most commonly professionals in construction (26%). The most frequent use case cited by reviewers is time tracking (49%).

Users and use cases

Some users report that QuickBooks Time offers fair, flexible pricing and they appreciate paying only for active users. Reviewers appreciate the free trial, but some users say costs can rise for larger teams and additional features.

Value for money

The QuickBooks Time integrations most frequently cited by reviewers are: QuickBooks Online (an accounting product rated 4.5 out of 5 for its integration with QuickBooks Time), QuickBooks Online Advanced (an accounting product, 4.6), and Google Calendar (a scheduling product, 4.8).

Integrations

QuickBooks Time is a time tracking program with key features that include online time tracking, timesheet management, payroll management, an online time clock, employee scheduling, mobile access, and more.

QuickBooks Time

Web-based

Linux

Android

Windows

iPhone

Time Premium

Time Elite

Office Manager Assistant

The very easy integration with QuickBooks accounting software, the user-friendly app for not only tracking time but also the tracking the location of employees and the project they are currently working at.

Paralegal and Administrative Assistant

I like that it allows for easy tracking of accurate time, and I know that it makes running payroll much easier for my employer as it just moves our hours over into his payroll software with Quickbooks.

Administartive assistant

What I really appreciate about using quickbooks time is that whether me or my team are at a site or out of the office we can track the time that we are working and it eliminates having to document it on paper.

Assistant

Very useful while working at a medical office for HR management and scheduling, to efficiently manage availability in personnel and compensation for office manager.

Owner CEO

QuickBooks Time is a user-friendly, very powerful, and reliable way to track employee time and integrates well with other payroll systems.

Assistant Manager

Employees can clock in/out, submit timesheets, and and track mileage via the QuickBooks Workforce app.

Operations Manager

So although we could use the scheduler to assign our employee's a worklist by customer and items, it wasn't linked to anything in regards to the actual order, leaving us manually printing each work order detail and manually updating changes to work orders.

One of the issues that we do come across is that it tends to glitch when we are out in the field and then my workers have to completely close the app and restart it.

Quickbooks time allows me to send reminders to my staff to clock in, if they are not clocked in at the start of their shift.

Very time effective tool for human resources management including payroll, timekeeping and paid time off scheduling.

Account Executive

If you already use Quickbooks for your accounting it is a great way to embed time tracking into your package since it all works seamlessly together

I dont like the amount of work it takes to set up a time kiosk for my employees to use. If the computer resets, or updates, or the browser gets shut the kiosk terminates itself, and I have to go reset and reapprove the device to work as a kiosk.

bookkeeper

It does offer GPS tracking, but there’s a big catch—employees can simply turn off location services after clocking in and turn them back on before clocking out.

Project manager

It’s a very handy software for all the accountants to track, post and pay the invoices associated with a specific project.

It tracks accurate timesheets, hence a more accurate payroll, and invoices for accountants.

Market research interviewer

I use this product in conjunction with others, and the overall system is perfect for payroll, project management, and scheduling.

Now, with QuickBooks, the customer service reps often don’t have deep product knowledge—they just act as middlemen between us and the back office, which slows everything down and makes getting help much more frustrating.

accounting administrator

sends an email to remind you when the email of the week is so you can make sure all your time is accurately recorded

Intake Zar

I like QuickBooks Time because it gives me easy access to the money I earn from my job, and it’s also helpful for managing my W-2s

Owner

This app makes tracking hours and syncing it with invoices simple.

Director - Human Ressources

Integrated to the main program, I use it for tracking employee operating hours and reporting on payroll software

Account executive

QuickBooks times makes it as easy as possible for me to be able to clock in and clock out in my current part-time job.

As it is a cloud based, sometimes the system lags causing delays due to the downtime and updates of the software.

Accountant

As an accountant dealing with different employees on a contract, I see Quickbooks Time as the best assistant because it allows me to reconcile different data components when calculating employee wages and charging my clients.

Account Manager

It’s a great fit for companies with remote and or  field teams, with its flexibility and a streamlined approach to payroll. While there are occasional syncing hiccups, its integration with QuickBooks and mobile functionality make it a valuable tool for simplifying time tracking and improving overall efficiency.

Music Teacher

What I like the most about QuickBooks Time is how easy it is to track the time of my activities allowing me to go through the stages on time and have the exact result required, tracking every tasks done on each job, and have instant update of data which is crucial for me.

Office Manager

It also helps me to keep track of what jobs employees have finished or not finished & how much time it took them at each job, i can send out customer invoices & keep track of each customer & what they had done with just a few clicks.

Our employees could not see customer information either, so they had to call the office several times for missing contact information or rely on the office to communicate with the customer.

Sales

The software offers a convenient way to track time, manage payroll, and keep things organized, especially for small to mid-sized teams.

owner

Its accurate time tracking features, easy interaction with various accounting and payroll systems like QuickBooks Online, and user-friendly interface are highly valued by users.

Marketing Manager

It's a comprehensive tool that meets my time tracking and project management needs. Despite some concerns about cost and setup complexity, the ease of use, advanced features, and strong customer support make it a valuable tool for my business.

Assistant controller

Its comprehensive features, especially the mobile and GPS tracking capabilities, make it ideal for companies with remote or field-based employees.

I least like about quick books, is that employees could go on there and fix their times themselves and that may not always be accurate.

It links directly to QuickBooks, I can track time spent on each client and then work out profitability of client based on the fees charged.

does not always notify if i forget to punch out or so sometimes time can be wrong and it messes up the next days time as well

Administrative Assistant

This is more than just a way to clock in and out but a means to track how you are spending your time, manage your tasks/projects, and provide the most accurate depiction of your daily work.

It’s very user friendly and helps in tracking the invoices and payments perfectly without any hassles.

The use of quickbooks time was super easy to input each week and then also pulling detailed reports for job cost & etc.

Director of Business Affairs

QuickBooks time is too costly for the our needs and the number of employees we have.  

I have nothing but good things to say about Quickbooks Time, it makes payroll, tracking, invoicing, etc  go very smoothly which helps make my day go smoothly.

I loke quiikcbooks time for as far as an accounting woek is concern..For me mo disadvantages for this software.

Finance Director

The integration with payroll tools saves time during processing.

Billing Admin

We are able to dictate whether the logged time is for employee hours, therapist sessions, etc.

Manager

Employees can track their own time, add time, delete timesheets.

It would not let us track time against open orders or sync open order details.

QuickBooks Time vs Definitiv Comparison (2026)

QuickBooks Time

Definitiv

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives