Name: Paylocity
Rating: 4.336187845303868 (1810 reviews)

Paylocity vs Appical

ADP Workforce Now

Paycor

Paychex Flex

Paycom

Oyster

Cegid HR

Compare Paylocity and Appical based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Deel

Deel is the only global-first people platform that enables companies to hire, pay, manage, and develop talent in 150+ countries without compliance headaches or third-party dependencies. Deel supports 40,000 customers and 1.5 million workers through a single, scalable global system.

Rippling

Rippling is a cloud-based workforce management system that helps businesses manage operations across HR, finance, and IT.

ADP Workforce Now is a cloud-based human capital management, talent management, and benefits software built for midsized and large businesses.

Paylocity's all-in-one HR software helps you shift from admin tasks to strategic growth. Centralize employee data and automate onboarding with customizable workflows. Get AI-driven insights to make informed decisions. Employees get 24/7 mobile access to pay stubs, schedules, and tax forms. 

1099 Preparation

360 Degree Feedback

401(k) Tracking

Academic/Education

ACA Reporting

Access Controls/Permissions

Accounting Integration

Action Management

Activity Dashboard

Activity Tracking

Ad hoc Reporting

Alerts/Notifications

Applicant Tracking

Application Management

Approval Process Control

Assessment Management

Asynchronous Learning

Attendance Management

Attendance Tracking

Audit Management

Audit Trail

Automated Scheduling

Auto Update

Availability Management

Background Screening

Batch Processing

Benchmarking

Benefits Administration Outsourcing

Benefits Dashboard

Benefits Management

Billable Items Tracking

Billable & Non-Billable Hours

Blended Learning

Boolean Search

Budgeting/Forecasting

Built-in Course Authoring

Calendar Management

Candidate Management

Categorization/Grouping

Certification & Licensing

Certification Management

Chat/Messaging

Check Printing

Clock In/Out

COBRA Administration

Collaboration Tools

Commenting/Notes

Commission Management

Communication Management

Compensation Management

Competency Management

Compliance Management

Configurable Workflow

Content Library

Content Management

Corporate/Business

Corporate Card

Course Management

Course Tracking

Credit Card Management

Customizable Branding

Customizable Fields

Customizable Questions

Customizable Reports

Customizable Templates

Dashboard

Data Connectors

Data Import/Export

Data Security

Data Visualization

Deduction Management

Direct Deposit

Disability Insurance Administration

Document Management

Document Storage

Electronic Forms

Electronic Signature

Email Management

Employee Benefits Administration

Employee Database

Employee Engagement

Employee Handbook

Employee Management

Employee Onboarding

Employee Portal

Employee Profiles

Employee Recognition

Employee Scheduling

Employee Self Service

Engagement Tracking

Expense Management

Expense Tracking

Feedback Management

FMLA Administration

For Accountants

Forecasting

For Mobile

For Small Businesses

Gamification

Reviews for Paylocity come from a wide variety of industries, including Hospital & Health Care (6% of reviewers), Non-Profit Organization Management (5%), and Computer Software (4%). The most frequent use case for Paylocity cited by reviewers is payroll (67% of reviewers).

Users and use cases

Most users consider Paylocity to deliver strong value for money, with competitive pricing and useful features. Some reviewers find the pricing structure unclear, and they report that add-ons can increase costs or make the overall price feel high.

Value for money

Paylocity is a payroll solution with key features that include payroll management, direct deposit, reporting and analytics, employee database, self-service portal, time and attendance, and more.

Paylocity

Web-based

iPhone

iPad

Android

Windows

After school and summer camp teacher

there are so many features that allow you to Remind employees or participants of trainings of activities of anniversaries or birthdays there are opportunities for you to give praise and you’re easily able to see your upcoming and past paychecks.

HR Talent and Recruiting Specialist

Ability for hourly team members to clock on and off on the mobile app and ability to limit this within a geofence to confirm they are on-site when they enter their hours.  

Payroll Administrator

Paylocity offers HR, payroll, benefits administration, time & attendance, performance management, recruiting, learning, etc., within one system.

People Technology Partner

One of its greatest strengths is its ability to consolidate key processes such as payroll, benefits administration, time and attendance, and talent management into a single system.

Controller

I am the Financial Controller at our organization, and I use Paylocity for our company benefits, interaction with our 401k provider and my account, employee changes, employee time off request, time keeping and job cost reports.

HRIS Coordinator

More transparency on PDRs, we have a hard time tracking the status of the PDR submitted, we have to ask for updates every time, I wish there is a portal/dashboard we can track it by the PDR number.

Payroll Specialist

It has improved the payroll workflow at our company and has significantly reduced the amount of time it took us to create and audit a batch when compared with our previous service provider.

Human Resources Manager

I find Paylocity to be a one-stop shop, making it much easier to handle payroll, timekeeping, time off management, HR filing, onboarding, reviews, and community all in one place instead of having to use multiple separate systems.

Administrative Manager  Controller

Paylocity has many aspects that I like, just a few the note taking section for meetings with employees to keep track of discussions, the ease of use in all areas of the software, customer support is in chat on a minute notice, which is helpful when running payroll and need a question answered in a pinch, time tracking is not used by our company but was at previous job and was great.  

HR Finance Manager

The ability to have all of our HR and payroll related information in one place as well as the ability to do manage attendance, employee reviews etc.

Paylocity offers a clear, streamlined, payroll solution with many additional enhancements and benefits that provide ease of delivery for our administrative team and our employees.

HR Assistant

The only cons to Paylocity are the retention scheduling of documents and not being able to delete Journals from the Company Admin perspective (especially when it comes to performance journals, which are no longer needed after the annual performance evaluation is completed).

Recruiting Manager

Areas for improvement include an international recruiting platform, more robust analytical reporting, the ability to schedule text messages, and faster resolution on recruiting issues, which have a significant impact on hiring needs.

HR Generalist

I love that I can manage payroll, run audits, configure cost centers, support benefits, run reporting, handle historical data migrations, and create workflows all in one system.

Director of Human Resources

We can do everything we need from HRIS, Time Tracking, Payroll Processing, Performance Management, Expense Reimbursement, Compensation Management, Training / Learning Management, OSHA Tracking and reporting, the list goes on and on.

HR Director

One being with time tracking and having employees that move between locations and having their pay rate automatically change between locations cause of minimum wage differences in each city.

HR Coordinator and Recruiter

The system is not user friendly: Unnecessary separation of tabs and information, unhelpful AI bot, uneducated (and sometimes) unresponsive Support Team, constant unnecessary and unhelpful updates, numerous glitches in the system, etc.

We previously used BambooHR and they allowed time off requests to be edited and allowed for submission of multiple days at a time with different amount of hours per day.

Human Resources Generalist

With one platform, we are able to onboard new hires, send out updates easily, process payroll, conduct performance reviews, etc.

HRIS Systems Engineer

Streamlining payment workflows and offering more customization in the recruiting dashboard—such as the ability to adjust tabs—would further enhance the platform’s overall effectiveness.

General Accountant

The customer service is top notch. When our company was transitioning from Paycom to Paylocity their customer support team went above and beyond to make sure our team had everything we needed every step of the way during the transition. And since we've been using Paylocity whenever we have a question the customer support team is excellent about answering our questions and assisting our employees get the help they need to do their jobs.

President

Visium Resources decided to make the switch from ADP to Paylocity, a move that has many hurdles to jump, as being a staffing company, our entire business revolves around paying our employees accurately with as few issues as possible.  

We have experienced several challenges with Paylocity, including occasional inaccuracies in time-off accruals and balance transfers, incompatibility with employees in American Samoa which requires manual work, and improperly configured EDI.

HR Specialist

I appreciate that the platform is constantly improving and adding new features to help streamline workflow. While I primarily use Paylocity for payroll, anytime I have a question about something else, our Service and Benefits Reps are just an email away and always ready to help

Talent Specialist

There are certain modifications we would like to add to some features, for example, reporting in recruiting, integrating both internal and external hires into the total number of hires for a period of time.

Sr HRBP

It handles our ATS, HRIS, and payroll needs and has connected with our benefits, recruiting, and background check providers.

Occasionally, the backend configuration requires multiple steps or support tickets, especially for complex items like GL mapping or account alignment. But even with that, the support from Paylocity usually gets things resolved quickly.

We are now with a professional payroll company that calculates the wages correctly and pays our taxes on time, which was not happening with our previous payroll provider.

Practice Administrator

The system makes it so easy to sending out mass announcements, reviewing and approving timecards so that payroll is accurate, and best of all ---- the price is fantastic for everything they offer.  

We are able to create and save our payroll reports and all of our administrators can share the created reports for our organization.

Director of HR and Safety Lead

I wish we could request specific changes and have customer service work on accommodating our request = example - I have requested to be able to enter a total goal amount of PTO for the year so an employee does not get overpaid.

HR and Payroll Coordinator

What I like least about Paylocity is that functions and menus change too often, and when these updates occur, not all company configurations migrate correctly, which creates unnecessary confusion and extra work.

Finance Manager

Customizability is definitely a huge win for this product - editing pay types, earnings, deductions, taxability, PTO accruals - it's really easy once you get past the learning curve.

HR Manager

We've been with Paylocity a bit over a year and we've been able to roll out several learning courses, annual performance reviews, and it's been a success with implementing this tool to all our employees.

Overall, Paylocity has been a solid platform that helps streamline payroll and HR functions. While there are some syncing challenges between modules, the ease of use and functionality of the system outweigh the drawbacks, making it a valuable tool for our organization.

THERAPIST

I dislike how you can not edit your hours if you make a mistake and that the home page is hard to navigate due to confusion because of the organization of where sections are located on home page.

Owner operator

The set up of the website is very user friendly for a guy like me who doesnt use this stuff often and also the help and support I receive when trying to get my pay roll done is very important to me and no matter how many times i call they are always available to help me get the job done and answer my questions and I like the way theybget straight tonthe point and get problems solved fast thats awsone to me because it allows me to keep things moving.

People Operations Manager

It's a solid system and has modules that you can turn on and off to customize the system and the cost in a way that works for you.

Events Coordinator

I can easily find my pay stubs, track and submit time off hours, view relevant tax information, and more.

Some areas, like cost center updates, historical data migration, and timecard corrections, can take a bit longer due to how certain workflows are structured.

The limitations with the Performance module is one of our biggest challenges.   While there are a variety of options, one major issue for us is the inability to use to mobile app to interface with our employees for this process.

Administrator

Initial transition from our previous payroll company to Paylocity was a disaster, causing incorrect W2s, amended W2s and company tax returns, IRS penalties, etc.

The inability to edit our own PTO accrual settings (or, at least, easily) was a pain point for us, and took quite a while to sort out through multiple attempts and form submissions.

The automated file feeds are also excellent — once configured, they eliminate the need to manually add information to carrier sites, which saves a significant amount of time.

Paylocity vs Appical Comparison (2026)

Paylocity

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