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When I Work vs Deputy Comparison (2026)

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When I Work

Deputy

Overview

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Track time and attendance on any device, using location capture and biometric facial recognition features to ensure the right employees are in the right place.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

2.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

1.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.5

1.3K

794

376

Value for money

Ease of use

Features

Customer support

76%

would recommend this app

4.6

774

561

156

Value for money

Ease of use

Features

Customer support

80%

would recommend this app

Pros

“When I Work has very accurate geofencing that allowed our team to track employee arrivals, departures, and location.”

Kaleb V.

Chiropractor

“The when I work app allows you to modify or make requests for schedule change and everyone can see it and respond.”

Lauren J.

Stylist

“It helps to track attendance and can be linked/synced to the business payroll (I used When I work and send the attendance ( work hours info) straight to QuickBooks for payroll—readily available customer support.”

Stenie O.

Owner CEO

Pros

“The platform provides a comprehensive and efficient solution for managing schedules, tracking employee hours, and maintaining clear communication within a team.”

Yasmin M.

Administrative Assistant

“Its user-friendly design reduces the learning curve and allows both managers and employees to navigate the system with ease. Despite some minor technical limitations, Deputy consistently delivers on its core functionalities and contributes to a more organized and productive workflow.”

Yasmin M.

Administrative Assistant

“However, improving accuracy in time tracking and making payroll calculations clearer would significantly enhance trust and reliability in the sytem.”

Max D.

Night Audit

Cons

“No cons to mention except the fact that We do not utilize the time card functionality, including the ripple and all the reports that much to its capacity.”

Sirada J.

Pharmacy

“Some more advanced options may be missing as needed. And sometimes schedule adjustments can take a little time if everyone doesn't update properly.”

Pam L.

Intake Coordinator

“I can only see my accumulated hours after I’ve fully clocked out, which makes it difficult to monitor my time throughout the week and avoid going into overtime.”

Jessy R.

Patient Care Coordinator

Cons

“At times, the app could feel a bit complex for simple tasks, and some features required extra steps.”

Radha S.

Legal Assistant

“This can be frustrating when, for example, an employee returns early from a doctor's appointment, thinks they have punched in, but their supervisor finds out when approving timesheets that the punch was not logged.”

Amy E.

Vice President

“For Australian Users - this product is NOT COMPLIANT to pay in accordance with the awards.”

Nicole D.

Manager