Deputy Pricing, Features, Reviews & Comparison of Alternatives

Deputy

Staff Scheduling, Time & Attendance (Time Clock) & More

4.74/5 (511 reviews)

Deputy overview

Deputy is an all-in-one employee scheduling (rostering), time & attendance (time clock), tasking and communication platform. Use Deputy's mobile apps to manage your team from anywhere. Deputy iPad kiosk app provides clock in/out for employees with complete self service. All powered by simple, intuitive design.

Deputy provides an end-to-end solution for managing your workforce. From employee scheduling (rostering) to payroll integration, all provided as one solution. Do your scheduling using our web or mobile app and publish to your staff via email/sms/push notification with the option of having your employees confirm their shifts. Employees can clock in using Deputy mobile apps with geo-location tagging or they can use the Deputy Kiosk iPad app with face detection. Transfer your virtual timesheets to cloud payroll solutions seamlessly with full overtime calculations. Or download to file for excel or on-premise analysis. It's simple, it's easy and it's fast!
www.deputy.com

Pricing

Starting from
$2/month
Pricing options
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Canada, China and 5 other markets, Europe, Germany, Latin America, Mexico, United Kingdom

Supported languages

Chinese (Simplified), Chinese (Traditional), English, French, German and 3 other languages, Italian, Portuguese, Spanish
Deputy screenshot: Access Deputy anytime on any internet-enabled deviceDeputy - Love Your Business AgainDeputy screenshot: Simply create and edit schedulesDeputy screenshot: Use timesheets to track employee hours easilyDeputy screenshot: Check who is on shift at-a-glance via mobileDeputy screenshot: Easily create shifts using Deputy’s drag and drop interfaceDeputy screenshot: Start and stop shifts easily through the Deputy Kiosk on iPadDeputy screenshot: Verify employee presence with photosDeputy screenshot: Confirm and end shifts onlineDeputy Overview

Deputy reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.7
  4.7
Nigel Grant

Business Critical - Couldn't be without it!

Used daily for 6-12 months
Reviewed 2017-04-30
Review Source: Capterra

We love the fact that it gives both the manager and the staff the flexibility to control their shifts and it gives the employees a sense of ownership - they are almost responsible for their own time management. Not to mention all the flexibility it gives the management of building shift templates, managing leave and the especially the time sheets (now that paid breaks are a feature) it makes payroll preperation a breeze. (We haven't yet used the Xero payroll integration and the Xero payroll has not yet been rolled out in our country, but we are looking forward to it). As a busy little cafe we have also used the task management feature to cover off all of our daily / weekly food safety requirements which makes it much easier for everyone to input their duties and the simple fact is - if its easier, it gets done. Before moving to Deputy we tried a few other products but this one seemed to suit us best and one of the main reasons we moved is because we felt it offered the best value for money especially as our staff numbers change all the time. We have recently expanded our operation to second location and without Deputy the shift management could have been hectic. Having this system already in place just meant that we had one less thing to worry about. Deputy has become an integral part of our daily routine.

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rachael cameron

Outstanding Customer Support

Used daily for 1-2 years
Reviewed 2016-11-10
Review Source: GetApp

Since implementing deputy towards the end of 2015 in our business, I have worked closely with Jake and Joseph on making the system work with ease and ensure we are using the system to its potential. Our business has a high turnover of transient employees who work varied hours and days of work which makes it hard for our managers to roster efficiently. The team at Deputy have worked with us to add custom features which can help with our daily struggles in turn saving us time and money by being able to roster effectively and ensure we are being compliant at each step. As the Payroll officer for our Australian and New Zealand region, Deputy have allowed me to streamline the fortnightly payroll process. Removed the need for any manual inputting, in turn ensuring we have time for quality checks, within our limited time constraints on payroll day. We are a fast paced business and this system works extremely well for our managers creating and publishing the rosters, as well as confirming timesheets.Worked closely with our team to add additional features required Fast response time Realistic time-frames Great problem solving skills, and solutions Helps with rostering efficiently, Forecast of costs, Ensures Compliance Reporting functions Payroll inputting has reduced from 1.5 days to 1Hrs due to new seamless payroll integration New upgrade of system is more user friendly and responsive

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Grace Kim

Exactly what I was looking for

Used daily for 2+ years
Reviewed 2017-05-25
Review Source: Capterra

Probably one of the best scheduling/staffing apps out there organizing my company's staffing, scheduling and payroll.The scheduling features, clocking in and out (especially with location services), communication with team capabilities, and overall polished interface are so well thought out and done. I researched several different software and apps, but this one really checked a lot of boxes for our small business. We have a core staff and many seasonal staff, so having a versatile staffing and scheduling app was very important. I love that I can copy weekly schedules, easily change staffing whenever I need to, communicate with the team about changes right through the app, and write notes about each shift with additional information. When it's time for payroll, the approval and tallying of hours is so quick and easy.

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Anthony Morton

Reduce scheduling time impact on your business

Used daily for 1-2 years
Reviewed 2017-01-27
Review Source: GetApp

We have over 170 staff in 6 regions nationally. We are looking to expand this to our international teams. We operate event merchandising at venues all around the country, however, we cannot install fixed hardware to have our team clock on and off for their shifts. The Deputy experience for our team created greater transparency and opened up a more robust communication culture. We operate under 3 awards across the business based on location and our team can work in multiple locations, so we needed to develop a script to understand how all the awards needed to interact with each other. Thanks to the thorough API library we were able to completely customize scripts and reports to cut our timesheet approval experience to less than 1 hour on a Monday and the payroll team was able to free up 2 entire days from their week. Our rostering team has been able to reduce the time working on roster production to 2 days and maintenance of the rosters has become a much more simple task - this can often be done in the app! Deputy has allowed our business to scale without increasing our scheduling workload. We have expanded our operations team to focus on our business practices and service delivery and because Deputy is part of our team now we have far greater visibility than ever before without additional time invested.No fixed hardware required Scalability News Feed has our team communicating more openly Custom Reporting Award Interpretation - Once scripts written (we run with 3 different awards) App Experience Quick Payroll/Timesheet Approvals

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Glenda Mathieson

Excellent & Easy to Use Time Management System

Used daily for 6-12 months
Reviewed 2016-10-28
Review Source: GetApp

Our experience with Deputy right from the very beginning has been nothing but fantastic. If you have any questions, they are answered, if you need help you can get it & it is also very cost effective. We employ about 30 people & work in the Construction Industry. Due to the fact that there are many varied competencies involved in the type of works we do and there is also a number of different locations on any given day, rostering our staff used to be an absolute headache. Since implementing Deputy we have found this task to be completely trouble free. When we add our Employees to Deputy we input all of their relevant "Training" which includes competencies & site inductions which assists us tremendously when choosing who we can roster to the many different daily tasks we undertake. Our industry also requires that hours of work is reported of which is another feature Deputy is of tremendous value for. Not to mention the ease of actually paying our Employees each week via the connection with Xero.The most helpful feature for us is the "Training" which allows us to know which of our Employees are qualified to undertake different tasks. It is also extremely handy when it comes to paying our wages - no more time sheets !! Once the Employees times have been approved which we try to do on a daily basis, it is just a matter of pushing the button & our payroll in Xero is ready to go. Also the "Scheduling" is wonderful & extremely easy to use.

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Deputy pricing

Starting from
$2/month
Pricing options
Free trial
Subscription
View Pricing Plans

30-day free trial, no credit card required.

Scheduling Only: $2/user/month (billed monthly).
Premium: $3/user/month (billed annually) or $4/user/month (billed monthly).
Enterprise: Please contact for Enterprise pricing.

The Flexible plan is aimed at businesses with lots of staff, but only a few work any particular week, and gives users access to the same features as the Premium plan for $1.5 per active user, per week.

Deputy features

API
Activity Tracking
Automatic Notifications
Compliance Management
Data Import/Export
Multi-Location
Real Time Data
Reporting & Statistics
Third Party Integration

Activity Dashboard (297 other apps)
Audit Trail (165 other apps)
Auditing (245 other apps)
Custom Fields (173 other apps)
Customizable Reporting (233 other apps)
Document Storage (179 other apps)
Inventory Management (190 other apps)
Inventory Tracking (193 other apps)
Invoice Management (178 other apps)
Monitoring (178 other apps)
Workflow Management (202 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options

Data policy

Data backup in multiple locations/GEO regions
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Category Leaders ranking

Reviews
Integrations
Mobile
Functionality
Security

#1 in Employee Scheduling

View full ranking
90
17
20
18
17
18

GetApp’s ranking highlights the top 25 apps in different categories on GetApp. If an app is listed in more than one category, it has the potential to be ranked in each of these categories. The ranking is independent of any commercial campaign an app vendor has with GetApp. The ranking is based on 5 data points, each scored out of 20: reviews, integrations, mobile apps, media presence, and security.

Deputy also features in these categories:

GetApp Analysis

Deputy automates the process of tracking time and attendance and scheduling employees for businesses of all sizes. The cloud-based time and attendance software is designed to facilitate communication between business owners, managers, and employees, helping busy professionals stay in touch even while on the go. Because it’s completely cloud-based, workers can access their timesheets and leave requests from home or while traveling, as well as in the office.

Instead of punching a timeclock or filling out paper-based timesheets and leave requests, businesses can centralize everything through Deputy. Businesses report significant savings on payroll costs using Deputy, apart from the additional savings they enjoy by reducing time and administrative costs.


What is Deputy?

Deputy promises to be an easy and powerful time reporting and scheduling app, allowing businesses to request time off and business owners to approve it. The social media-like interface encourages communication among all team members, avoiding the many issues that stem from miscommunication.

Many businesses find they can simply set up Deputy on a shared iPad, where employees can clock in and out to signal the beginning and end of shifts and breaks. Employees need only choose their name from a list and enter a pin to log their time. When an employee logs in at the kiosk, any pending communications can be read. The employees can also leave messages for supervisors.


Who is Deputy for?

Businesses in a variety of industries can benefit from Deputy’s many cost-saving features. From retail shops to medical offices, employees and business owners across the globe are using Deputy to ensure shifts are covered and workers are paid. For any business with five employees or more, the easy-to-use interface makes clocking in, clocking out, and communicating messages a breeze.

While Deputy can be employed in any environment, the features work best for hourly employees rather than salaried employees. It’s the perfect app for any business owner who is challenged to manage multiple employees in a hectic business environment.


Main features

Managing Schedules

Using Deputy’s Rostering feature, business owners can schedule shifts in advance, ensuring all work will be covered even if someone is on vacation. To create a shift, managers just double click on the designated date and choose a start and end time for the shift, as well as the break length. The system will then prompt the manager to choose from a list of available team members, who can be added with just one click.

Once a roster is finished, the manager can publish it on the app or print it out and hang it on the wall. The next week, last week’s roster can be copied and rearranged to meet that week’s changes. Rosters can also be emailed or text-messaged to employees to keep them from having to come into the office to check them.

Manage Payroll

To make payroll easier, Deputy integrates with some of the most popular payroll processing systems. Employee schedules will be connected directly to these applications to ensure pay is processed in a timely and efficient manner. This helps reduce errors while also removing paperwork from the process.

This payroll integration will also make things easier at tax time. Businesses can use the information gathered by Deputy to process payroll taxes, whether they handle them independently or utilize a tax preparation service. Deputy also integrates with several popular project billing apps to make client billing easier.

Timeclock Replacement

Wall-mounted timeclocks have become outdated, but they served an important purpose. For shift workers, an on-site device that allows for easy punching in and out is crucial. Instead of relying on each employee to use a personal smartphone or tablet, Deputy Kiosk for iPad resides on a dedicated device that can be set up in a shared area, accessible to all workers.

Deputy also solves the problem of employees clocking in for each other by allowing the use of photo capture to verify an employee is actually on site when the start time is logged. For employees who have their own smartphone, an app can be used to not only clock in, but also use geo location to log the exact location of the employee clocking in.

Communication Facilitation

Deputy ensures business owners can easily communicate with all team members, with the ability to send updates to everyone at once. When tasks need to be assigned, they can be sent to team members directly within the app, which lets business owners communicate assignments as soon as they think of them. No more leaving Post-It notes on POS terminals or making last-minute phone calls. Once a task is complete, managers will receive a notification.

Through Deputy, managers can keep performance journals that consistently update staff of their performance. This consistent communication can help a business keep morale high, while also ensuring business owners are always aware of how a team is performing.

Reporting

Thanks to Deputy’s reporting features, business owners can access information on what team members are doing, including the number of rostered employees and the number of employees on leave. Deputy also provides information on which employees are celebrating birthdays.

Using the Roster vs Timesheet vs Sales report, owners can see how scheduling is impacting sales, whether positively or negatively. This can show how unscheduled overtime or unworked but scheduled hours are impacting a business’s bottom line.


Integrations

From payroll to point of sale, Deputy integrates with a variety of applications, allowing businesses to streamline operations to further save money. These integrations include payroll software like Xero, ZenPayroll, QuickBooks, project billing software like WorkflowMax, Wennsoft and POS software like Vend, Kounta and Shopify.

Deputy is also available in the Google Apps marketplace, which lets administrators install the software in a business’s apps domain. Once there, users can install Deputy with one click.


Pricing

A starter plan is available for free, but most businesses will prefer to upgrade to a paid plan for full benefits. The premium plan is only $1 per employee per week and includes unlimited employees and locations and the ability to send rosters via SMS and email.


Bottom line

  • Easy scheduling and managing of hourly employees
  • Deputy Kiosk allows employees to clock in and out using an iPad app
  • Ability to track employee behaviors and use photo authentication
  • Cloud-based interface allows access from anywhere
  • Reporting helps business owners determine effectiveness of scheduling

Additional information for Deputy

Key features of Deputy

  • Native iOS, Android and mobile web versions
  • Shift Confirmation
  • Sales & Weather
  • Absense management
  • Accounting integration
  • Automatic notifications
  • Automatic reminders
  • Task tracking
  • Communication management
  • SMS integration
  • GPS
  • HR management
  • Real time updates
  • Automated scheduling
  • Employee self service
  • Employee time clock
  • Channels performance
  • Forecasting
  • Multi-location
  • Real time reporting
  • Real time data
  • Employee profile
  • Attendance management
  • QuickBooks integration
  • Labor management
  • Activity logging
  • Approval process control
  • Budgeting & forecasting
  • Certification tracking
  • Compliance management
  • Cost analysis
  • Data import
  • Data import/export
  • Document distribution
  • Employee database
  • Employee management
  • Feedback management
  • Graphical data presentation
  • Group scheduling
  • Labor cost reporting
  • Location tracking
  • Manual time entry
  • Message board
  • Mobile alerts
  • Overtime tracking
  • POS integration
  • Process control
  • Real time analytics
  • Real time notifications
  • Skills tracking
  • Secure login
  • Task scheduling
  • Third party integration
  • Timesheet management
  • Vacation / leave tracking
  • Payroll integration
  • Timesheets
  • Multi-location support
  • Reporting & statistics
  • Sick leave tracking
  • Time off requests
  • Availability management
  • Training management
  • Time & attendance tracking
  • Offline access
  • Commenting
  • Due date tracking
  • Projections
  • Receiving
  • Sales reporting
  • Performance reports
  • Email notifications
  • Workplace newsfeed
  • Customizable roles, permissions & organization structure
  • Schedule publishing
  • Shift swap management
  • Fatigue & overtime management
  • Search functionality
  • Task management
  • Overtime, penalty rates, loadings calculations
  • Deputy Kiosk's face detection
  • User management
  • Drag & drop interface
  • Employee location tracking
  • Geolocation
  • Hourly employee tracking
  • Instructor scheduling
  • Online activation
  • Retrieval
  • Self service portal
  • software management
  • Template management
  • Clock in / out
  • Customizable branding
  • Employee onboarding
  • Performance management
  • Tagging
  • Vacation tracking
  • Calendar Sync with Google
View All Features

Benefits

Run multiple business and locations under one account.
Save time on payroll processing and administrative tasks
Communicate and get confirmation of read receipts
Delegate tasks and track progress
Reduce double handling of schedules and timesheets
Visibility across your organisation and locations, anywhere, anytime
Safe & secure data storage
Regular product upgrades and enhancements for free
No hardware or software required - just internet access