Deputy Pricing, Features, Reviews & Comparison of Alternatives

Deputy

Staff Scheduling, Time & Attendance (Time Clock) & More

4.71/5 (550 reviews)

Deputy overview

What is Deputy?

Deputy is an all-in-one employee scheduling (rostering), time & attendance (time clock), tasking and communication platform. Use Deputy's mobile apps to manage your team from anywhere. Deputy iPad kiosk app provides clock in/out for employees with complete self service. All powered by simple, intuitive design.

Deputy provides an end-to-end solution for managing your workforce. From employee scheduling (rostering) to payroll integration, all provided as one solution. Do your scheduling using our web or mobile app and publish to your staff via email/sms/push notification with the option of having your employees confirm their shifts. Employees can clock in using Deputy mobile apps with geo-location tagging or they can use the Deputy Kiosk iPad app with face detection. Transfer your virtual timesheets to cloud payroll solutions seamlessly with full overtime calculations. Or download to file for excel or on-premise analysis. It's simple, it's easy and it's fast!
www.deputy.com

Pricing

Starting from
$2.50/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

English, Chinese (Simplified), Chinese (Traditional), French, German and 5 other languages, Italian, Japanese, Korean, Portuguese, Spanish
Deputy screenshot: Simple employee scheduling & management solution, accessible from any device. 
Easily manage multiple locations, departments & roles in a single account.Why do things the hard way? Make work easier, with Deputy.Deputy screenshot: Create new shift structures instantly, drag & drop existing schedules, or use auto-scheduling to create optimized, legally compliant schedules with a single click. 
Notify employees about their schedules and changes via email, SMS, or push notifications.Deputy screenshot: Make it simple for employees to clock in and out from any device, with geolocation capture and facial recognition. 
Streamline timesheets and attendance records, seamlessly export to payroll.Deputy screenshot: Easily manage changes to employee schedules. Notify them using email, SMS, or push notifications.Deputy screenshot: Give your staff the best way to stay informed, share important messages, and contribute to the workplace conversation.Deputy screenshot: Quickly manage tasks to keep every employee aligned. Accessible from any device.Deputy screenshot: Build a connected business: Deputy integrates with your Point of Sale, HR & Payroll Providers.Deputy screenshot: Free trial and help to set you up with Deputy. Get started: www.deputy.com

Deputy reviews

Value for money
Features
Ease of use
Customer support
  4.7
  4.5
  4.6
  4.7
Troy Moser

Deputy is seriously like the sheriff that came in and cleaned up our employee scheduling nightmare!

Used daily for 2+ years
Reviewed 2019-07-27
Review Source: Capterra

We had employees staying clocked on after shifts milking the clock. We didn't notice it until it was time to run payroll. Now this tells me whenever someone stays on more than 5 minutes past their shift. Or clocks in more than 5 minutes early. 6 stores, 3 shifts a day, it really adds up quickly!

Pros
Easy to learn. As the person in charge I not only had to learn this product, but I had to train everyone else on this product. And not just train them, but sell them on why it was better than what we were using. Luckily, Deputy is so complete, it was easy. They haven't forgotten a single step.

Cons
I wish it synced with my Google calendar. Only thing missing.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Nigel Grant

Business Critical - Couldn't be without it!

Used daily for 6-12 months
Reviewed 2017-04-30
Review Source: Capterra

Pros
We love the fact that it gives both the manager and the staff the flexibility to control their shifts and it gives the employees a sense of ownership - they are almost responsible for their own time management. Not to mention all the flexibility it gives the management of building shift templates, managing leave and the especially the time sheets (now that paid breaks are a feature) it makes payroll preperation a breeze. (We haven't yet used the Xero payroll integration and the Xero payroll has not yet been rolled out in our country, but we are looking forward to it). As a busy little cafe we have also used the task management feature to cover off all of our daily / weekly food safety requirements which makes it much easier for everyone to input their duties and the simple fact is - if its easier, it gets done. Before moving to Deputy we tried a few other products but this one seemed to suit us best and one of the main reasons we moved is because we felt it offered the best value for money especially as our staff numbers change all the time. We have recently expanded our operation to second location and without Deputy the shift management could have been hectic. Having this system already in place just meant that we had one less thing to worry about. Deputy has become an integral part of our daily routine.

Cons
As mentioned earlier we are a busy little cafe so we spend most of our time on the shop floor, whilst Deputy has a fantastic mobile options and visibility, as managers it would be great if had more flexibility to "approve" more employees requests on the go like shift swaps and leave applications. Also I found that the employees with Android phones seem to have a few bugs still hiding away in their app and they also don't yet have access to the task manager on their phones. However, these are fairly small issues in the great scheme of things and based on the development rate and technical support I have received to date I have no doubt that these are already in the development pipeline. We look forward to the updates as they roll out.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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rachael cameron

Outstanding Customer Support

Used daily for 1-2 years
Reviewed 2016-11-10
Review Source: GetApp

Since implementing deputy towards the end of 2015 in our business, I have worked closely with Jake and Joseph on making the system work with ease and ensure we are using the system to its potential. Our business has a high turnover of transient employees who work varied hours and days of work which makes it hard for our managers to roster efficiently. The team at Deputy have worked with us to add custom features which can help with our daily struggles in turn saving us time and money by being able to roster effectively and ensure we are being compliant at each step. As the Payroll officer for our Australian and New Zealand region, Deputy have allowed me to streamline the fortnightly payroll process. Removed the need for any manual inputting, in turn ensuring we have time for quality checks, within our limited time constraints on payroll day. We are a fast paced business and this system works extremely well for our managers creating and publishing the rosters, as well as confirming timesheets.

Pros
Worked closely with our team to add additional features required Fast response time Realistic time-frames Great problem solving skills, and solutions Helps with rostering efficiently, Forecast of costs, Ensures Compliance Reporting functions Payroll inputting has reduced from 1.5 days to 1Hrs due to new seamless payroll integration New upgrade of system is more user friendly and responsive

Cons
More updates on system features/upgrades to come More training for Support staff on system set up Doesn't do 'Modern award' interpretation. Although we have now got the system to interpret the Award this was a lot of custom features we worked with the Development team on.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Grace Kim

Exactly what I was looking for

Used daily for 2+ years
Reviewed 2017-05-25
Review Source: Capterra

Probably one of the best scheduling/staffing apps out there organizing my company's staffing, scheduling and payroll.

Pros
The scheduling features, clocking in and out (especially with location services), communication with team capabilities, and overall polished interface are so well thought out and done. I researched several different software and apps, but this one really checked a lot of boxes for our small business. We have a core staff and many seasonal staff, so having a versatile staffing and scheduling app was very important. I love that I can copy weekly schedules, easily change staffing whenever I need to, communicate with the team about changes right through the app, and write notes about each shift with additional information. When it's time for payroll, the approval and tallying of hours is so quick and easy.

Cons
So far it is an indispensable part of my business. I (and my staff) absolutely love it. The only issue I still have with the app is its inability to have several different pay rates for each person. Our company offers several different "jobs" that people can claim, but each job has its specific pay rate. When it comes to payroll, it would be nice to be able to select which payrate that employee is being paid for each shift/or position. Once this is in place, then I will be able to benefit from the budget and exporting features of the app. Right now, I cannot, but I understand this may be a special set-up.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Anthony Morton

Reduce scheduling time impact on your business

Used daily for 1-2 years
Reviewed 2017-01-27
Review Source: GetApp

We have over 170 staff in 6 regions nationally. We are looking to expand this to our international teams. We operate event merchandising at venues all around the country, however, we cannot install fixed hardware to have our team clock on and off for their shifts. The Deputy experience for our team created greater transparency and opened up a more robust communication culture. We operate under 3 awards across the business based on location and our team can work in multiple locations, so we needed to develop a script to understand how all the awards needed to interact with each other. Thanks to the thorough API library we were able to completely customize scripts and reports to cut our timesheet approval experience to less than 1 hour on a Monday and the payroll team was able to free up 2 entire days from their week. Our rostering team has been able to reduce the time working on roster production to 2 days and maintenance of the rosters has become a much more simple task - this can often be done in the app! Deputy has allowed our business to scale without increasing our scheduling workload. We have expanded our operations team to focus on our business practices and service delivery and because Deputy is part of our team now we have far greater visibility than ever before without additional time invested.

Pros
No fixed hardware required Scalability News Feed has our team communicating more openly Custom Reporting Award Interpretation - Once scripts written (we run with 3 different awards) App Experience Quick Payroll/Timesheet Approvals

Cons
Integration of Enterprise Version with Basic Version - Particularly Locations do not pick up the same address fields.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Deputy pricing

Starting from
$2.50/month
Pricing options
Free trial
Subscription
View Pricing Plans

30-day free trial, no credit card required.

Scheduling: $2.50/user/month
Time & Attendance: $2.50/user/month
Premium: $4/user/month
Enterprise: Please contact for Enterprise pricing
Flexi: For businesses that run large, short term events like conferences, catered functions and festivals (access to Premium features for $2/user/week)

Deputy features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Compliance Management
Data Import/Export
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration

Audit Trail (260 other apps)
Auditing (318 other apps)
Billing & Invoicing (233 other apps)
Customizable Reporting (345 other apps)
Document Storage (256 other apps)
Inventory Management (315 other apps)
Inventory Tracking (265 other apps)
Invoice Management (238 other apps)
Monitoring (240 other apps)
Workflow Management (319 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for Deputy

Key features of Deputy

  • iOS app, Android app, Desktop and Mobile web versions
  • Timesheet management
  • Multi-location support
  • SMS, email and push notifications
  • Shift swap and find replacement features
  • Fatigue & overtime management
  • Overtime, penalty rates, loadings calculations
  • Biometric facial recognition
  • Employee Scheduling
  • Team Communication
  • Task Management
  • Real time sales data
  • Digital Time Clock
  • Geolocation capture for time and attendance
  • Workplace compliance support
  • Meal and rest break planning
  • Custom timesheet fields
  • Wage cost forecasting
  • Auto-Scheduling
  • Absence management
  • Accounting integration
  • Activity logging
  • Attendance management
  • Automatic notifications
  • Automatic reminders
  • Calendar Sync with Google
  • Certification tracking
  • Communication management
  • Compliance management
  • Cost analysis
  • Customizable branding
  • Data import
  • Email notifications
  • Employee database
  • Employee management
  • Employee profile
  • Employee self service
  • Forecasting
  • GPS
  • HR management
  • Labor management
  • Communicate with the whole team on News feed
  • Multi-location
  • Offline access
  • Payroll integration
  • Customizable roles, permissions & organization structure
  • POS integration
  • Process control
  • Forecast labour requirements using unique demand signals
  • QuickBooks integration
  • Real time analytics
  • Real time data
  • Real time notifications
  • Real time reporting
  • Real time updates
  • Receiving
  • Sales reporting
  • Search functionality
  • Secure login
  • SMS integration
  • Task scheduling
  • Task tracking
  • Template management
  • Third party integration
  • Timesheets
  • Training management
  • Mobile alerts
  • Employee time clock
  • Availability management
  • Automated scheduling
  • Labor cost reporting
  • Feedback management
  • Group scheduling
  • Create timesheets manually on the fly
  • Skills tracking
  • Overtime tracking
  • Budgeting & forecasting
  • Data import/export
  • Drag & drop interface
  • Time & attendance tracking
  • Document distribution
  • Location tracking
  • Online activation
  • Instructor scheduling
  • Approval process control
  • Graphical data presentation
  • Vacation tracking
  • Vacation / leave tracking
  • Reporting & statistics
  • Sick leave tracking
  • Hourly employee tracking
  • Due date tracking
  • Employee location tracking
  • Performance management
  • Tagging
  • Performance reports
  • Task management
  • Self service portal
  • Geolocation capture for shift actions
  • Commenting
  • Time off requests
  • User management
  • Clock in / out
  • Employee onboarding
View All Features

Benefits

Run multiple business and locations under one account.
Save time on payroll processing and administrative tasks
Communicate and get confirmation of read receipts
Delegate tasks and track progress
Reduce double handling of schedules and timesheets
Visibility across your organisation and locations, anywhere, anytime
Safe & secure data storage
Regular product upgrades and enhancements for free
No hardware or software required - just internet access