Employee Scheduling Software

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Here's our list of apps for Employee Scheduling software.

Employee scheduling software helps small businesses organize and manage their employees’ work schedules. The scheduling interface allows employees to view and edit their individual and team schedules in real time.

Highlighted apps are recognized as Category Leaders — the leading business apps within a category. Our data-driven rankings are based on 5 key factors that will help you choose the right app for your business.

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146 apps

TSheets   

5,378
82 pts
Time Tracking App for Simple and Accurate Payroll
TSheets is an online time & labor management service which allows users to track time from their desk or on the go, via a native iOS or Android mobile app. Read more about TSheets
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Time Tracking App for Simple and Accurate Payroll
TSheets is an online time & labor management service which allows users to track time from their desk or on the go, via a native iOS or Android mobile app. Read more about TSheets
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Deputy   

554
89 pts
Staff Scheduling, Time & Attendance (Time Clock) & More
Create optimised employee schedules using the information that matters most for your business, such as availability, training, sales data, weather and more. Read more about Deputy
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Deputy

89 pts
Staff Scheduling, Time & Attendance (Time Clock) & More
Create optimised employee schedules using the information that matters most for your business, such as availability, training, sales data, weather and more. Read more about Deputy
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Hotel Effectiveness   

142
Labor management software for hotels
Hotel Effectiveness is a labor cost management system that helps hotel owners and administrators monitor, benchmark, and optimize labor costs for their properties. Hotel Effectiveness also fully integrates time and attendance tracking capabilities into its labor management system. Read more about Hotel Effectiveness
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Labor management software for hotels
Hotel Effectiveness is a labor cost management system that helps hotel owners and administrators monitor, benchmark, and optimize labor costs for their properties. Hotel Effectiveness also fully integrates time and attendance tracking capabilities into its labor management system. Read more about Hotel Effectiveness
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TrackTik   

74
Security Workforce Management Platform
TrackTik’s integrated security workforce management software offers security service companies complete control of every aspect of their business. Read more about TrackTik
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Security Workforce Management Platform
TrackTik’s integrated security workforce management software offers security service companies complete control of every aspect of their business. Read more about TrackTik
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ScheduleAnywhere   

27
Online employee scheduling software
ScheduleAnywhere is an online employee scheduling system for scheduling across multiple departments & locations, controlling overtime, tracking staffing & more. Read more about ScheduleAnywhere
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Online employee scheduling software
ScheduleAnywhere is an online employee scheduling system for scheduling across multiple departments & locations, controlling overtime, tracking staffing & more. Read more about ScheduleAnywhere
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MySchedule   

16
Employee scheduling & workforce management
MySchedule is an employee scheduling & workforce management tool which allows managers to schedule shifts, manage vacation & time off requests, track hours worked and more. The self service employee portal also allows employees to make time off requests, swap shifts, and communicate with colleagues. Read more about MySchedule
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Employee scheduling & workforce management
MySchedule is an employee scheduling & workforce management tool which allows managers to schedule shifts, manage vacation & time off requests, track hours worked and more. The self service employee portal also allows employees to make time off requests, swap shifts, and communicate with colleagues. Read more about MySchedule
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Homebase   

306
57 pts
Free employee scheduling, time tracking, and more.
Save hours every week scheduling your team, with templates and everyone's availabilities all in one place, plus sales and weather data-- or auto-schedule. Read more about Homebase
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Free employee scheduling, time tracking, and more.
Save hours every week scheduling your team, with templates and everyone's availabilities all in one place, plus sales and weather data-- or auto-schedule. Read more about Homebase
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Jolt   

243
Operations platform for small-medium & franchise businesses
Jolt is an operations platform for any business, encompassing employee management and food safety compliance. The software helps businesses to decrease labor costs and improve staff accountability, productivity and efficiency. Read more about Jolt
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Operations platform for small-medium & franchise businesses
Jolt is an operations platform for any business, encompassing employee management and food safety compliance. The software helps businesses to decrease labor costs and improve staff accountability, productivity and efficiency. Read more about Jolt
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When I Work   

790
82 pts
Staff scheduling, time tracking, communication & attendance
When I Work is the award-winning employee scheduling software that helps you save time and money and improve communication. When I Work lets you schedule employees by specific departments & locations, as well as schedule off-site shifts for staff in specific projects. Read more about When I Work Free for up to 75 employees.
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Staff scheduling, time tracking, communication & attendance
When I Work is the award-winning employee scheduling software that helps you save time and money and improve communication. When I Work lets you schedule employees by specific departments & locations, as well as schedule off-site shifts for staff in specific projects. Read more about When I Work Free for up to 75 employees.
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PayNorthwest   

8
Cloud-based human capital management software
PayNorthwest is a human capital management platform designed to automate finance management, operations, & human resource administrative tasks. It offers multi-level cost centers & labor distribution, geospatial tax identification, audit trails & reporting, configurable data exports, & more… Read more about PayNorthwest
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Cloud-based human capital management software
PayNorthwest is a human capital management platform designed to automate finance management, operations, & human resource administrative tasks. It offers multi-level cost centers & labor distribution, geospatial tax identification, audit trails & reporting, configurable data exports, & more… Read more about PayNorthwest
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Resource Guru   

222
Cloud based team scheduling software
Resource Guru utilizes a color-coded team calendar and advanced scheduling tools to help project managers to schedule employees, contractors and anyone else. Read more about Resource Guru
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Cloud based team scheduling software
Resource Guru utilizes a color-coded team calendar and advanced scheduling tools to help project managers to schedule employees, contractors and anyone else. Read more about Resource Guru
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Zoho People   

164
51 pts
Human Resources Information System
With Zoho People's Shift Scheduling, customize shift schedules, set shift-based allowances, reminders, automatic shift rotations and shift-based holidays. To know more: https://www.zoho.com/people/employee-shift-scheduling.html. Read more about Zoho People
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Human Resources Information System
With Zoho People's Shift Scheduling, customize shift schedules, set shift-based allowances, reminders, automatic shift rotations and shift-based holidays. To know more: https://www.zoho.com/people/employee-shift-scheduling.html. Read more about Zoho People
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Branch Messenger   

651
88 pts
Branch helps hourly workers get ahead financially.
Branch is a mobile-first technology that helps hourly workers get ahead financially. The application allows users to budget, take paycheck advances, and earn more income by picking up available shifts. Read more about Branch Messenger
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Branch helps hourly workers get ahead financially.
Branch is a mobile-first technology that helps hourly workers get ahead financially. The application allows users to budget, take paycheck advances, and earn more income by picking up available shifts. Read more about Branch Messenger
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CakeHR   

283
Your HR. Simplified!
Prevent employee vacation scheduling nightmares - empower your employees with online HR software and let them manage time-off requests on-the-go! Read more about CakeHR
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Your HR. Simplified!
Prevent employee vacation scheduling nightmares - empower your employees with online HR software and let them manage time-off requests on-the-go! Read more about CakeHR
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PARIM   

23
Workforce software with amazing per-user pricing & pro tools
When it comes to employee scheduling 2 things matter the most: speed and price. PARiM is the leader in both. We offer the fastest online employee scheduling on the market - tightly integrated with time clock, shift automation, absences, payroll and free mobile apps for an astounding per-user price. Read more about PARIM
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Workforce software with amazing per-user pricing & pro tools
When it comes to employee scheduling 2 things matter the most: speed and price. PARiM is the leader in both. We offer the fastest online employee scheduling on the market - tightly integrated with time clock, shift automation, absences, payroll and free mobile apps for an astounding per-user price. Read more about PARIM
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Findmyshift   

464
82 pts
Simple online employee scheduling
Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more. Read more about Findmyshift
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Simple online employee scheduling
Findmyshift is an online employee scheduling solution which enables organizations to manage their workforce with time-clocking, timesheets, shift reminders, real-time reporting, payroll calculations, time-off management, text messaging, & more. Read more about Findmyshift
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Event Staff App   

15
Find & schedule staff for events
Event Staff App enables event organizers to source and schedule event staff via a mobile web-based platform, and communicate through email and SMS messaging. Read more about Event Staff App
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Find & schedule staff for events
Event Staff App enables event organizers to source and schedule event staff via a mobile web-based platform, and communicate through email and SMS messaging. Read more about Event Staff App
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Occly   

5
Workforce safety management solution
Occly is a cloud-based workforce safety management solution for businesses that offers a suite of features such as live real-time images & video, team management, scheduling, real-time alerts, geo-fencing, workforce analytics, advanced reporting, & more. Read more about Occly Occly can also include proprietary wearables.
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Workforce safety management solution
Occly is a cloud-based workforce safety management solution for businesses that offers a suite of features such as live real-time images & video, team management, scheduling, real-time alerts, geo-fencing, workforce analytics, advanced reporting, & more. Read more about Occly Occly can also include proprietary wearables.
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OnTheClock.com   

395
Cloud-based employee time clock app
OnTheClock.com is a web-based employee time clock which supports multiple clock-in options, including group, fingerprint, and GPS and IP-tracked mobile clock-in. Read more about OnTheClock.com
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Cloud-based employee time clock app
OnTheClock.com is a web-based employee time clock which supports multiple clock-in options, including group, fingerprint, and GPS and IP-tracked mobile clock-in. Read more about OnTheClock.com
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Celayix   

18
Employee scheduling software for better workforce management
Celayix is an employee scheduling solution that aims to improve workforce management, eliminate costly overtime & improve staff communications. Read more about Celayix
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Employee scheduling software for better workforce management
Celayix is an employee scheduling solution that aims to improve workforce management, eliminate costly overtime & improve staff communications. Read more about Celayix
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WebHR   

486
Everyone's Favorite All-in-One Social HR Software
WebHR Scheduler is an easy to use visual tool for employees scheduling. Copy schedule / drag n drop schedule, email and much more. Read more about WebHR
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Everyone's Favorite All-in-One Social HR Software
WebHR Scheduler is an easy to use visual tool for employees scheduling. Copy schedule / drag n drop schedule, email and much more. Read more about WebHR
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SwipeClock   

29
Workforce management solution for SMBs
Small, medium and large businesses in construction, education, restaurant, healthcare, hospitality, retail and more with 5-500 employees per location are ideal. Read more about SwipeClock
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Workforce management solution for SMBs
Small, medium and large businesses in construction, education, restaurant, healthcare, hospitality, retail and more with 5-500 employees per location are ideal. Read more about SwipeClock
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Indeavor   

5
Schedule, Engage, Manage - and leave complexities with us
Indeavor's workforce management solution offers automated scheduling and absence management to complex, shift-based labor environments. Make better decisions with real-time employee and demand data, allowing you to staff adequately, control overtime, and manage leave; all while remaining compliant. Read more about Indeavor
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Schedule, Engage, Manage - and leave complexities with us
Indeavor's workforce management solution offers automated scheduling and absence management to complex, shift-based labor environments. Make better decisions with real-time employee and demand data, allowing you to staff adequately, control overtime, and manage leave; all while remaining compliant. Read more about Indeavor
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CrunchTime   

12
Food & Labor Operations Platform for Multi-unit Restaurants
CrunchTime is the food and labor operations platform for the restaurant industry. We offer tools for managing inventory orders, food cost control, prep and safety, franchising, labor scheduling, labor law compliance, supply chain tracking, forecasting, vendor alignment, and enterprise reporting. Read more about CrunchTime
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Food & Labor Operations Platform for Multi-unit Restaurants
CrunchTime is the food and labor operations platform for the restaurant industry. We offer tools for managing inventory orders, food cost control, prep and safety, franchising, labor scheduling, labor law compliance, supply chain tracking, forecasting, vendor alignment, and enterprise reporting. Read more about CrunchTime
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10to8   

569
Appointment Scheduling & Online Booking Tool With Reminders
Free Online Booking & Appointment Scheduling Software loved by over 50,000 businesses worldwide. Reduce no-shows by up to 90% with Automated Appointment Reminders. No credit card needed. Get Started Free Today and rid your business of wasted time! Read more about 10to8
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Appointment Scheduling & Online Booking Tool With Reminders
Free Online Booking & Appointment Scheduling Software loved by over 50,000 businesses worldwide. Reduce no-shows by up to 90% with Automated Appointment Reminders. No credit card needed. Get Started Free Today and rid your business of wasted time! Read more about 10to8
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Employee Scheduling Software Buyers Guide

Employee scheduling can be challenging for managers with expanding teams. They have to handle shift schedules, time-off requests, unexpected shift changes, etc., on an ongoing basis. In addition, when creating schedules, they have to consider factors such as limitations on working hours, employee availability, and potentially a remote workforce.

In short, creating employee schedules can be arduous, time-consuming, and prone to error, which can result in low productivity. 

But, employee scheduling software automates this process, saving your managers time and resources. This type of software allows managers to consider employee preferences when making scheduling adjustments, while employees are automatically notified about any rescheduling or shift changes. 

There are many other benefits to using this software, but before you can enjoy those benefits, you have to choose a vendor. In this guide, we define the core features of employee scheduling software, look at the deployment options, highlight emerging trends, and list important questions that you should ask potential vendors before making a purchase.

Here's what we'll cover:

What is employee scheduling software?

Employee scheduling software is software designed to help users create, track, and manage employee schedules. In instances of unexpected absences, the software notifies managers about required staffing changes and provides a list of available team members to find a substitute. Some solutions offer mobile integration so managers can make changes on the go. Employees can also view their schedules and swap shifts with their colleagues through these tools. 

This type of software offers real-time reporting, which helps managers develop their employee management strategies. For example, reports on shift duration can help managers efficiently track employee workload in real time, and therefore, reduce or eliminate overtime. 

Other benefits of using employee scheduling software include:

  • Faster employee scheduling: Manual employee scheduling is time-consuming as managers may have to ask employees individually about availability and make several changes before getting the schedule right. Employee scheduling software automates this process, eliminating manual effort and saving time.

  • Efficient shift change management: The software helps you efficiently manage shift changes. In the case of unexpected absences, the tool notifies managers about the required staffing change and provides a list of available employees. It also sends alerts/reminders to employees about their upcoming shifts to prevent no-shows and scheduling conflicts.

  • Better compliance with labor laws: The Wages and Fair Labor Standards Act (FLSA) has strict requirements for wages and overtime pay. Noncompliance can result in severe penalties. Employee scheduling systems give users real-time reports on scheduled hours, calculate overtime accurately, and ensure that overtime pay meets FLSA requirements.

What are the types of employee scheduling software?

To select the right employee scheduling tool for your business, you first need to understand the various types of solutions on the market. This section breaks down the most common types of employee scheduling tools: 

Static scheduling software: This software is suitable for businesses with fixed working shifts that typically don’t change in a 24-hour period. It can be different for all employees every day of the week, but a shift’s start and end times need to be consistent each day. 

The software can recognize the periodic pattern of shift allocation and automates the scheduling process. Businesses that operate 24/7 (such as restaurants and hospitals) and schedule their employees across different shifts will benefit from this tool.

Dynamic scheduling: This software is helpful when shift changes depend on client needs and service level agreements (SLAs) such as for home care contractors and HVAC technicians. The tool helps them swiftly respond to new ad hoc job requests and avoid scheduling conflicts by ensuring that everyone has real-time scheduling updates.

Key question to ask your vendor before you buy: Is your software suitable for my business size and the kind of business I do?

What are the deployment options for employee scheduling software?

After you decide the type of software you need, the next step is to select the right deployment model. Here are the deployment methods offered by most vendors:

  • Cloud-based: This deployment is typically offered on a per user per month subscription, with the solution hosted on the vendor’s servers. Employee data is stored in the cloud, which allows employers to access it any time, anywhere. The subscription fee usually includes online data storage, backup, and some level of technical support. There are low or no installation or maintenance costs.

  • On-premise: This option is offered as a license agreement, with the software being hosted on the end user’s servers. On-premise deployment requires a higher level of security and dedicated IT support to manage the solution. Generally, it’s more costly, as it requires setup and installation as well as IT support to maintain it.

  • Web-based: Users access these tools via an intranet or a browser such as Google Chrome, Firefox, and Internet Explorer. Employee data is stored on a central server, so you don't have to transfer files from one system to another.

GetApp.com recommends software-as-a-service (SaaS) or cloud-based deployment for small businesses. Cloud solutions typically have lower upfront costs, a faster implementation time, and automatic updates. This way, small businesses can avoid the hassle of regular data backups and minimize the need for IT staff to maintain the software.

Key question to ask your vendor before you buy: What are the pricing plans for your employee scheduling tool based on the deployment options?

What are some common features of employee scheduling software?

In this section, we cover the key employee scheduling software features that you should consider when purchasing a solution. Most businesses need these core features.

Employee scheduling: Helps you create, manage, and communicate employee work schedules based on the time, location, and employee availability. Managers can view employee availability in real time and generate schedules without any overlaps or time conflicts.

Employee scheduling feature in When I Work Software

Employee scheduling feature in When I Work software

Employee database: Records employee contact details and information related to a job such as the demographics and availability.

Employee database feature in Zoho People

Employee database in Zoho People (Source)

Vacation/leave tracking: Lets managers track, approve, and manage the leave, holidays, and absence of their workforce.

Vacation tracking feature in resource Guru

Vacation tracking feature in Resource Guru

Time clock: Records employees’ work hours, including clock-in time, break time, and clock-out time. Managers can then use this data to calculate employee wages.

Time clock feature in TSheets

Time clock feature in TSheets

Task scheduling: Allows managers to assign employees to different projects or tasks in different locations during their shifts.

Task scheduling feature in Deputy

Task scheduling feature in Deputy

Employee self-service: Helps employees perform basic administrative functions such as submitting expenses, requesting time off, and tracking their leave balance.

Employee self service feature in Ramco HCM

Employee self-service feature in Ramco HCM

Shift swapping: Allows employees to swap their shifts with their colleagues in real time. Managers can approve or deny shift swap requests based on employee availability. Some solutions offer an employee portal for submitting shift swap requests.

shift-swapping feature in Rotacloud

Shift swapping feature in Rotacloud (Source)

Key question to ask your vendor before you buy: What are the most relevant features in your software that suit my business requirements?

What are some important employee scheduling software integrations?

Integrating third-party applications with employee scheduling software provides you vital data from disparate systems that can be used to make nuanced and informed business decisions. It also makes data entry and reporting easier, faster, and more accurate. 

Here are some key integrations that you should consider adding to the employee scheduling solution you purchase:

  • Accounting: Generate project costs based on billable hours, project expenses, etc. Check with your employee scheduling software vendor about integration with third-party accounting software tools such as Xero, QuickBooks, and FreshBooks

  • Payroll: Integrate time and scheduling data with the payroll tool to transfer work hour details and calculate employee wages. This helps HR managers eliminate or reduce payment errors arising from duplicate data entries. 

  • Email: Add third-party email accounts such as Outlook and Gmail. This allows employees to access and view shift schedules, tasks, appointments, and get notifications in one place. 

Key question to ask your vendor before you buy: Does your solution offer integrations with accounting, payroll, or email tools?

Look out for the following software trends in the market and talk to potential vendors about how they're preparing for these trends or incorporating them into their products:

AI schedules employee workflows better than humans: Artificial intelligence (AI) is the next up-and-coming technology that will optimize the performance of small businesses. The technology simplifies the employee scheduling processes as AI-based algorithms can make optimal scheduling arrangements based on criteria such as shift timing, leave, and project priority.

Chatbots will be the new leave managers: Capterra notes that 68% of small businesses either already use or plan to implement chatbots by 2020. Small businesses have begun developing chatbots that can approve or deny employees’ time-off requests. For example, some chatbots manage sick leave requests by asking employees a set of questions and forwarding this information to managers for approval.

Research methodology

We referenced the following documents while creating this guide:

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Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.

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