When I Work vs Planday

QuickBooks Time

7shifts

Homebase

adam.ai

Pazo

Coolfire Core

Compare When I Work and Planday based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

All-in-one team management with scheduling, time tracking, time clock, payroll, onboarding, HR, and communication tools for small businesses.

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily. Team members can receive staff schedules via notification, email, or text. It offers a time & attendance module to let employees use a mobile time clock through a custom device or a terminal.

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Activity/News Feed

Alerts/Notifications

Appointment Scheduling

Approval Process Control

Attendance Management

Attendance Tracking

Automated Scheduling

Automatic Time Capture

Availability Management

Billable & Non-Billable Hours

Budgeting/Forecasting

Calendar Management

Calendar Sync

Class Scheduling

Client Database

Clock In/Out

Collaboration Tools

Committee Management

Communication Management

Compliance Management

Cost Management

Customizable Reports

Dashboard

Data Import/Export

Drag & Drop

Email Reminders

Employee Database

Employee Management

Employee Onboarding

Employee Portal

Employee Profiles

Employee Scheduling

Employee Time Tracking

Event Management

Event Scheduling

Facility Management

Facility Scheduling

Faculty/Staff Management

File Sharing

For Retail

For Salons and Spas

For Small Businesses

Forecasting

Geofencing

Group Scheduling

HR Management

iCalendar Support

Labor Cost Calculator

Labor Cost Reporting

Labor Forecasting

Labor Management

Leave Tracking

Messaging

Mobile Access

Mobile Alerts

Mobile App

Multi-Channel Communication

Multi-Location

Multiple Billing Rates

No-Show Tracking

Offline Access

Offline Time Tracking

On Call Scheduling

Online Booking

Online Time Clock

Online Time Tracking

Overtime Calculation

Payroll Management

Performance Metrics

Physician Management

Real-Time Analytics

Real-Time Chat

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Reminders

Reporting & Statistics

Reporting/Analytics

Resource Management

Resource Scheduling

Schedule Distribution

Scheduling

Search/Filter

Secure Data Storage

Self Service Portal

Shift Management

Shift Scheduling

Shift Swapping

Sick Leave Tracking

Single Sign On

SMS Messaging

Summary Reports

When I Work

Android

Web-based

iPad

iPhone

Owner

I did not realize this when signing up, and find it a maddening waste of time when you have a real problem to solve (and you will have problems!).

Recreation Manager

I like the ease of scheduling and the ease of accessibility. My employees enjoy having their schedule at their fingertips at all times.

Student

My only bad experience is that I had to restart my phone a few times because of the GPS problems when I was trying to clock in, which was annoying and time-consuming.

Coowner

It utilizes all of my employees' availabilities and I love having the ability to see that my employee has acknowledged their schedules.

Office Manager

We loved all of the features and integrations. With the new law that was supposed to go into effect for salary overtime, this was the perfect software to choose.

Wine Enthusiast 

If you make a mistake and accidentally alter the availability for one day you have to go back to that day and fix it before adjusting your availability.

Residential Counselor

I liked that at a user we have the ability to view a months worth of scheduled shifts on one easy to view interface.

Labor Coordinator

Their customer service team is always there to help and are super friendly.

Hospital Administrator

Overall, I would highly recommend this app. For management, it is a lifesaver.

Office manager

My overall experience was pleasant with When I Work, I would definitely recommend to any other Business Owners.

Independent Contractor

Great experience as a user. I would use this for my own business for employee schedules as it is user friendly.

Project Management

We also really appreciate the integration with our pay roll company. One less thing for our office manager to do is always a win.

President

We were really happy with our experience. One of our employees even got a free shirt mailed to her just for filling out a review after she had called Customer Service to ask a question.

Firearms Sales Associate

What I really like about the software is its simplicity.

It's really hard to troubleshoot because WhenIWork hides all the integration details. For instance you can not see the mapping of employees and their roles/jobs between the two companies.

manager

I like that it is easy to use and most employees are familiar with how to use it and log-on.

Personal chef

My overall experience with this product is very well easy to use good in a price range.

Manager

The different price levels also helps me determine the best price and package for my business without having to pay for extra features.

When I Work screenshot: When I Work shiftware

When I Work screenshot: When I Work schedule

When I Work screenshot: When I Work shift assignment

When I Work screenshot: When I Work work chat

When I Work screenshot: When I Work shift acknowledgement

When I Work screenshot: When I Work employee hourly rate

When I Work screenshot: When I Work staff scheduling

When I Work screenshot: When I Work shift changes

When I Work screenshot: When I Work shift creation

When I Work screenshot: When I Work notification

When I Work screenshot: When I Work availability tracking

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

An intelligent governance ecosystem that empowers leaders to move, decide, and govern with confidence in the era of AI

Coolfire Core is a powerful software solution designed to help companies defeat operational chaos and streamline manual work. By simplifying work management inside and outside the organization, Coolfire Core enables businesses to get more done, optimize the bottom line, and improve overall customer satisfaction.

Mobile First
GPS Enabled
QR/NFC Support
Integrations Ready
AI Enhanced
Offline Support

Planday is the best way for shift-based businesses to manage employee scheduling, communication, time clocking and payroll all in one online system.

Electronic Signature

Email Management

Employee Self Service

Skills Tracking

Task Management

Task Scheduling

Third-Party Integrations

Time Off Requests

Time Tracking

Timesheet Management

User Management

Vacation/Leave Tracking

Variable Workforce

Workforce Management

Planday

Business & Compliance Manager

Great sales, customer service, training, and tech personnel. Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers.

That the support has always been excellent. This software has had a significant impact on my ability to manage my staff in a way that is efficient for them and our office.

The software itself is very user friendly, easy to navigate, and appealing to the eyes. With so many choices out there, you want to make sure you go with something that you will enjoy using.

General Manager

So far I am excited about the change and the time it has saved my manager each week and the money I have saved allowing her to apply her time to more worthwhile tasks.

We are so happy with PlanDay, it's working out so well. Scheduling is a breeze and our office is so much more peaceful and happy without the chaos of those paper timesheets.

We tried Planday for free and immediately found it to be better suited for our business' needs - mostly thanks to the skill sets.

Retail manager

Really easy to use, great layout so it’s very clear for staff members to use. The swap shift feature is a great addition.

Finance Manager

It has many good features, our staff scheduling department like the scheduler, Payroll like the punch clock.

Business Manager

We cancelled 6 weeks before the contract was due to start but they charged us for 12 months anyway. We asked to speak to a senior manager.

When I Work vs Planday Comparison (2026)

When I Work vs Planday Comparison (2026)

When I Work

Planday

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives