When I Work vs Schedulefly

QuickBooks Time

7shifts

Homebase

HotSchedules

adam.ai

Toast Payroll & Team Management

Compare When I Work and Schedulefly based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

All-in-one team management with scheduling, time tracking, time clock, payroll, onboarding, HR, and communication tools for small businesses.

7shifts is a comprehensive team management platform designed specifically for the restaurant industry. The solution offers a suite of features to streamline operations and enhance efficiency across various restaurant types, from independent establishments to enterprise-level groups and franchises. The platform's scheduling capabilities allow managers to create schedules that align with the team's availability and the restaurant's staffing needs.

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily. Team members can receive staff schedules via notification, email, or text. It offers a time & attendance module to let employees use a mobile time clock through a custom device or a terminal.

Access Controls/Permissions

Accounting Integration

Activity Dashboard

Activity Tracking

Activity/News Feed

Alerts/Notifications

Appointment Scheduling

Approval Process Control

Attendance Management

Attendance Tracking

Automated Scheduling

Automatic Time Capture

Availability Management

Billable & Non-Billable Hours

Budgeting/Forecasting

Calendar Management

Calendar Sync

Class Scheduling

Client Database

Clock In/Out

Collaboration Tools

Committee Management

Communication Management

Compliance Management

Cost Management

Customizable Reports

Dashboard

Data Import/Export

Drag & Drop

Email Reminders

Employee Database

Employee Management

Employee Onboarding

Employee Portal

Employee Profiles

Employee Scheduling

Employee Time Tracking

Event Management

Event Scheduling

Facility Management

Facility Scheduling

Faculty/Staff Management

File Sharing

For Retail

For Salons and Spas

For Small Businesses

Forecasting

Geofencing

Group Scheduling

HR Management

iCalendar Support

Labor Cost Calculator

Labor Cost Reporting

Labor Forecasting

Labor Management

Leave Tracking

Messaging

Mobile Access

Mobile Alerts

Mobile App

Multi-Channel Communication

Multi-Location

Multiple Billing Rates

No-Show Tracking

Offline Access

Offline Time Tracking

On Call Scheduling

Online Booking

Online Time Clock

Online Time Tracking

Overtime Calculation

Payroll Management

Performance Metrics

Physician Management

Real-Time Analytics

Real-Time Chat

Real-Time Data

Real-Time Monitoring

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Reminders

Reporting & Statistics

Reporting/Analytics

Resource Management

Resource Scheduling

Schedule Distribution

Scheduling

Search/Filter

Secure Data Storage

Self Service Portal

Shift Management

Shift Scheduling

Shift Swapping

Sick Leave Tracking

Single Sign On

SMS Messaging

Summary Reports

When I Work

Android

Web-based

iPad

iPhone

Owner

I did not realize this when signing up, and find it a maddening waste of time when you have a real problem to solve (and you will have problems!).

Recreation Manager

I like the ease of scheduling and the ease of accessibility. My employees enjoy having their schedule at their fingertips at all times.

Student

My only bad experience is that I had to restart my phone a few times because of the GPS problems when I was trying to clock in, which was annoying and time-consuming.

Coowner

It utilizes all of my employees' availabilities and I love having the ability to see that my employee has acknowledged their schedules.

Office Manager

We loved all of the features and integrations. With the new law that was supposed to go into effect for salary overtime, this was the perfect software to choose.

Wine Enthusiast 

If you make a mistake and accidentally alter the availability for one day you have to go back to that day and fix it before adjusting your availability.

Residential Counselor

I liked that at a user we have the ability to view a months worth of scheduled shifts on one easy to view interface.

Labor Coordinator

Their customer service team is always there to help and are super friendly.

Hospital Administrator

Overall, I would highly recommend this app. For management, it is a lifesaver.

Office manager

My overall experience was pleasant with When I Work, I would definitely recommend to any other Business Owners.

Independent Contractor

Great experience as a user. I would use this for my own business for employee schedules as it is user friendly.

Project Management

We also really appreciate the integration with our pay roll company. One less thing for our office manager to do is always a win.

President

We were really happy with our experience. One of our employees even got a free shirt mailed to her just for filling out a review after she had called Customer Service to ask a question.

Firearms Sales Associate

What I really like about the software is its simplicity.

It's really hard to troubleshoot because WhenIWork hides all the integration details. For instance you can not see the mapping of employees and their roles/jobs between the two companies.

manager

I like that it is easy to use and most employees are familiar with how to use it and log-on.

Personal chef

My overall experience with this product is very well easy to use good in a price range.

Manager

The different price levels also helps me determine the best price and package for my business without having to pay for extra features.

When I Work screenshot: When I Work shiftware

When I Work screenshot: When I Work schedule

When I Work screenshot: When I Work shift assignment

When I Work screenshot: When I Work work chat

When I Work screenshot: When I Work shift acknowledgement

When I Work screenshot: When I Work employee hourly rate

When I Work screenshot: When I Work staff scheduling

When I Work screenshot: When I Work shift changes

When I Work screenshot: When I Work shift creation

When I Work screenshot: When I Work notification

When I Work screenshot: When I Work availability tracking

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

#1 Restaurant Scheduling App.
HotSchedules is an hourly employee scheduling tool for managing & communicating with workforces, as well as forecasting sales, generating reports & sourcing new staff for restauranteurs, hoteliers, and retail operators.


Toast Payroll & Team Management is a cloud-based software that provides restaurants with tools to handle and streamline point-of-sale (POS) operations. Supervisors can store employees’ information in a centralized database and automatically record staff members’ check-in/out hours in a timesheet.

An intelligent governance ecosystem that empowers leaders to move, decide, and govern with confidence in the era of AI

Electronically schedule staff, store documents & employee information and communicate with Schedulefly; accessible to all staff members as a mobile app.

Customer History

Kitchen/Menu Management

Task Scheduling

Vacation/Leave Tracking

Schedulefly

Linux

Windows

human resource manager

I absolutely love to tell our new hires about Schedulefly, and always get great feedback from the users. Rep. have created an amazing, value-added system - my review can't even do it justice.

La Jefa 

I also love that we can keep track of people b-days. WE love to celebrate our employees.

Founder

The team at Schedulefly are always available and very easy to get in touch with. They are very responsive and I have not ever had an issue that wasn't resolved very quickly.

Partner

All 10 of our restaurants use ScheduleFly and we can’t imagine our work life without it. Scheduling was surveyed as one of the worst things our managers had to deal with - this software changed that.

Chief Operations Officer

This level of customer care is a rarity in the software market and leaves us feeling truly valued and supported in our business operations.

Managing parter

Ease of use and overall functionality is the best part of this product.

It’s easy to use and navigate. I like the function that allows you to add notes to the top of each day with color coding.

You can customize it to meet your needs so you get everything you want. The shift exchange, request off, and other features are very useful and easy to use for both employees and managers.

General Manager

This is a very stripped down scheduling solution with a low-tech feel. I love the daily crib-sheet emails, showing the scheduled staff in a very simple text-based format.

The ease of use, customizable features, and top-notch customer support have made Schedulefly an indispensable tool for our business's success.

Director of Operations

We have been able to lower labor cost, increase the ease of distribution of training documents, communicate with staff members on an official platform, and made scheduling easy.

Requesting time off can be a little confusing.

I like that the cost is not based on the number of active users.

Operations Associate

For restaurant scheduling this is the best way to go.

When I Work vs Schedulefly Comparison (2026)

When I Work

Schedulefly

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives