Gmail vs Ideagen Mail Manager

Microsoft 365

Smartsheet

Yahoo Mail

Trimble e-Builder

AOL Mail

Inertia

Compare Gmail and Ideagen Mail Manager based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Microsoft 365, formerly Office 365, provides web, desktop, and mobile apps for Outlook, Word, Excel, PowerPoint, OneNote, Publisher, Skype, OneDrive, Exchange Online, and more

AOL Mail is a free email service with virus protection, privacy controls, and other security features. The solution lets users to connect multiple email accounts and take advantage of a range of productivity tools including online storage, support for multiple inboxes, basic threat detection for spam, phishing and viruses, and email personalization with custom themes.

Gmail is a free, advertising-supported email service offered as part of Google Workspace (formerly G Suite), with 15GB of storage, color-coded inbox filters, and 'unsend' button

Alerts/Notifications

Autoresponders

Collaboration Tools

Contact Management

Email Campaign Management

Email Marketing

Email Monitoring

Email Templates

Email Tracking

Inbox Management

List Management

Mobile App

Mobile Optimization

Multiple User Accounts

Personalization

Prioritization

Reporting/Analytics

Response Management

Search/Filter

Spam Blocker

Tagging

Third-Party Integrations

Gmail

Android

Web-based

Windows

iPad

iPhone

Director

There is also no customer support for Gmail so if you have an error or problem you are on your own which can be frustrating at times.

System Engineer

I have great experience with that solution, I recommended to use this solution it's totally secure and free of cost.

Freelancer

Can easily be hacked if your phone or laptop is lost. Hard to recover if forgot password.

Student

I dislike the way it filters emails into spam sometimes. I have to monitor spam every so often to make sure I didn't miss any important emails.

Despatch

The problems of receiving mails because it is connected to google,the lack of offline is a discomfort for my side.

Owner

Excellent overall, keeps me organized, and the ability to make folders for emails is great for organizing business records.

Food Service Supervisor

The ease of switching between screens and the auto save feature is a life saver. Gmail's ease of use is wonderful for all.

Client Strategy Director, Luxury

Gmail is a smart-looking, simple and reliable software. It has stronger spam-detecting features than some of its competitors and is, on the whole, user friendly and intuitive.

Software Data Analyst

It is the best way to connect with others by using gmail chats. It has the one more thing that gmail give space to save our files or doc or any thing else which is very good in this application.

Tax Professional 

The quality of the services for me is the best, image they give you around 15 Go for the basic one before any purchase for one of the most largest platform in the world it's a blessing.

Marketing

Gmail is easy to use, has the best design and makes email a seamless experience. Its integration with Google Apps to use custom domains makes it a great tool for professional use as well.

Finders keepers

I love gmail and my whole family does to it is nice and good for business stuff and school.

Researcher

Ease of use and speed of Gmail are outstanding. Additionally, its capability to link with many other Google products makes it even more attractive.

Artist/Buyer

The functionally and use is good flows good loading times are fast and like the integration of other emails.

Office Manager

This is the best email provider out there. It is so easy to use and the customer service team is so helpful if you have any questions.

GIS Specialist

I love that I can sync across all devices and have my photos and documents attached to one account. Gmail is the best email provider because of its simplicity and ease of use.

Best part of Gmail which makes it even more valuable is that its free of cost. It also offers up to 15GB free on its free account that you can use to save up things on cloud.

Dental Assistant

It's easy to use, the layout is nice and clear when viewing. Customer service is great.

Gmail screenshot: Gmail inbox & Google Workspace apps

Gmail screenshot: Gmail integrations within third-party apps

Gmail screenshot: Get a custom company email

Gmail screenshot: Suggested actions, like Smart Reply, Smart Compose, grammar suggestions

Gmail screenshot: Machine learning models block spam, phishing, and malware

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Inertia is a construction management software that helps businesses with project management, job site coordination, and compliance management. The platform enables managers to collaborate, track progress, and communicate across teams.

e-Builder is the leading provider of fully integrated capital program and project management software for top facility owners. The company’s flagship product, e-Builder Enterprise, improves capital project execution resulting in increased productivity and quality, reduced cost, and faster project delivery.

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Mail Manager is a Microsoft Outlook add-in that helps project and client-based businesses manage email communications. The tool enables users to search through emails that have been sent by one particular client or project. The system flags relevant emails and provides filing options as soon as they arrive.

Archiving & Retention

Customizable Fields

Data Recovery

Drag & Drop

Real-Time Monitoring

Routing

Shared Inboxes

Signature Management

Workflow Management

Ideagen Mail Manager

Associate Director

Switching to Ideagen Mail Manager was a positive experience, with a seamless rollout and strong user adoption despite initial apprehension.

Sales Marketing

The software does not work and their customer service is awful.

We have many employees who are unable to use this software. We asked to cancel as we are paying for a service we cannot use and they have auto-renewed into another 2-year term.

Department Manager

Mail Manager has been a definite benefit to our company. It helps capture a lot of business and project information transmitted via email, which we otherwise wouldn't have access too.

Fire Engineer

Good, used by many in the company and solves difficulty of organisation.

IT Systems Administrator

Easy to use and excellent company to work with.

Environmental Engineer

It can be a bit too nested and somewhat confusing to get set up initially.

It solves a huge problem that we have, and didn't know that such a product existed for years. I've not seen anything like it since either, so it's a unique solution.

Overall, it delivers significant benefits for managing and retrieving email data.

The team at Ideagen made the sales and on-boarding experience a breeze. Their support team is very helpful, as well.

Finance Manager - IT

Can't say I really found anything negative about it yet.

Gmail vs Ideagen Mail Manager Comparison (2026)

Gmail

Ideagen Mail Manager

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives