Microsoft Outlook vs SmarterMail

Google Workspace

MailerLite

Yahoo Mail

Thunderbird

BlueMail

InboxAlly

Compare Microsoft Outlook and SmarterMail based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Thunderbird is an on-premise email management platform designed to help businesses securely handle, search, organize, archive, and filter email conversations from within a unified platform. The Mail Account Setup Wizard allows professionals to set up existing user accounts with information, such as email address, name, and password.


Yahoo Mail is a web-based application for email management that includes various features for quick find, photo and document storage, folder customization, unsubscribe, and more. It allows users to add Gmail, Outlook, and AOL email accounts for easier access. A Yahoo Mail app is available for iOS and Android devices.

Microsoft Outlook is a personal information manager from Microsoft which helps users communicate, manage schedules & find what they need quickly & easily

Archiving & Retention

Collaboration Tools

Contact Management

Customizable Templates

Email Monitoring

Email Templates

Inbox Management

Prioritization

Response Management

Search/Filter

Microsoft Outlook

Android

Web-based

Windows

iPad

iPhone

Director of IS Project Management

They have a great customer support available in case you need help. There’s also tons of great articles to help yourself how to do something on the Microsoft website.

Software engineer

Coming from lotus notes I was instantly in love with outlook. I loves its clean and simple interface.

Tax Associate

Overall, we are very happy and fulfilled with the Outlook software as it stands now and expect it to only get better.

telemarketing representative

As a software it is very good option. Nice looking UI, user friendly, good email management, directly integrated in Microsoft office.

Sales coordinator

What I like the best about Outlook is the ability to integrate so many other Microsoft programs like Teams and To Do. If I flag an email, it shows up in To Do as a task to go back to.

Distant teach

Love that my.zoom are automatically saved into my calander which can be shared and viewed by my.superviser at any time.

Business Process Optimization Engineer

It forms the foundation for any successful work environment and the parent company Microsoft is very good about listening to their users feedback and offering solutions in a timely manner as well.

Graduate Assistant

It is a software that is very easy to use and it has some great features. It allows you to pin important conversations, and type a new message while browsing through your inbox.

Assembly technician 

Easy-to-use interface for all types of people and the best way to have a great experience with the company.

Awesome software and a great way to have all your e-mail addresses in one place.

Orthodontist 

The best thing about outlook is, the ease of use and the professionalism of the costumers service.

Warehouse Coordinator 

The worst part I would say however is the app. They developed an app for the apple store and quite honestly it is slow and very difficult to navigate around compared to the desktop version.

Scientist 1

Good product overall for workplace solutions. The integration with other office tools really helps.

System Administrator

I can even add an image to my signature which is a very attractive feature. The customer care team were very responsive when I had a problem last year.

engineer

Crash , no easy access from my phone , new emails update rate , older emails storage , retriving the older emails or lost emails is a big deal.

Marketing Manager

The interface has too much going on. There are a lot of useless features that i needed to turn off.

Student 

I dislike the difference in the email interface when emails are from external users.

Engineer

Great tool for basic business needs for the price paid.

Microsoft Outlook screenshot: Get a unified view of all emails, calendars, contacts, and files

Microsoft Outlook screenshot: Manage contact information, and follow social updates

Microsoft Outlook screenshot: Archive inbox messages

Microsoft Outlook screenshot: Offers all-in-one calendar management

Microsoft Outlook screenshot: Schedule meetings and respond to invitations easily

Microsoft Outlook screenshot: Manage multiple calendars both in side-by-side and in overlay mode

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

From newsletters to automated customer journeys—join 700,000 businesses scaling the easy way with MailerLite. 

InboxAlly is a tool that helps email marketers stop their emails from landing in spam. It does this by teaching email providers to put your messages in the Inbox. This results in a dramatic increase in your open rates and your bottom line.

BlueMail for Teams is a collaborative email platform that incorporates organizational messaging and team mail in one platform.

SmarterMail is an email and collaboration server that meets the needs of any sized business. SmarterMail also offers native support for MAPI, the protocol that powers Exchange. Available on Windows or Linux and includes Online Meetings, an integration Marketplace, and much more!

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Autoresponders

Canned Responses

Chat/Messaging

Data Recovery

Drag & Drop

Email Distribution

Email Marketing

Multiple User Accounts

Queue Management

Real-Time Analytics

Real-Time Reporting

Reporting/Analytics

Routing

Shared Inboxes

Signature Management

Spam Blocker

Tagging

Third-Party Integrations

Whitelisting/Blacklisting

SmarterMail

Linux

President

We have been through many versions and are still very pleased with the product as are our clients. We can host with, make money with it, and have have happy customers.

It is affordable (much more than affordable than Exchange) for the small to medium business and makes for a great solution. The support has been good and we have had VERY few issues over the years.

The cost is great, it's very easy to use and very easy to set up. We also have very few issues with it, very solid product.

Smarter Mail is a high quality secure mail system with super organiztion capabilties.

Controller

It's Cumbersome, for some reason it takes forever for emails to appear in the inbox (even inter-company emails), terrible spam detection, difficult to sort emails, NOT that smart.

It is rock solid stable,  the user interface is intuitive, clean and easy for the users to adapt to.

Marketing Coordinator

SmarterMail is low functioning in terms of design and features. You are unable to merge calendars and it is very difficult to access via mobile.

Vice President, Operations

This is a very powerful, and cost effective mail server.

Creative Director/President

Blacklisting and whitelisting isn't as locked down as it should be. Some blacklisted or spam identified emails get through after tagging.

You can go into each individually but mass reports are missing.

Overall we are happy with SmarterMail as our mail server management tool. We manage email for over 80 clients with very little issue or concern.

So peace of mind is what Smarter Mail gives us.

Director of Operations

The SmarterMail interface is easy to understand, takes only a second to load, and is a breeze to set up in Outlook if you prefer to download your messages.

SmarterMail screenshot: Every feature of SmarterMail is available when using the webmail client: Online Meetings, individual and public shares, live chat, robust calendaring, complete task management, file storage, and more!

SmarterMail screenshot: The Sender Verification Shield helps users assess the legitimacy of a sender's email address. From an antispam perspective, it employs SPF, DKIM, and DMARC to authenticate the sender's email server and domain.

SmarterMail screenshot: The Marketplace simplifies communication by helping businesses discover and integrate a variety of collaboration tools tailored to their needs. The Marketplace allows for easy customization with reliable third-party add-ons.

SmarterMail screenshot: Eliminate large file attachments by simply uploading a file then linking to that file from within your email message. Offers password protection, time limits, and much more. Users can add in their own cloud storage providers. 

SmarterMail screenshot: Conference rooms, Online Meetings, attendee availability, time zone support, default views (i.e., day, week, month), business hours, create recurring events, add attachments and / or categories, propose new times, and more!

Microsoft Outlook vs SmarterMail Comparison (2026)

Microsoft Outlook

SmarterMail

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives