Aquent RoboHead vs Workamajig

Clockify

Basecamp

Quire

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Basecamp is a comprehensive project management software that helps teams stay organized and on track. Trusted by millions, Basecamp puts everything needed to get work done in one place, providing a structured way to manage projects, collaborate with clients, and communicate company-wide

Quire is a modern project management software that will transform the way you work and collaborate with your teams. An easy-to-use yet powerful tool to elevate your project management to new heights of efficiently and productivity.

RoboHead helps project managers work smarter while managing your marketing and creative projects from initiation to completion. This project management solution helps teams focus on their people, deadlines, and creative deliverables.

Multiple Projects

Prioritization

File Sharing

Gantt/Timeline View

Resource Management

Milestone Tracking

Time & Expense Tracking

Document Management

Issue Management

Billing & Invoicing

Kanban Board

Budget Management

Aquent RoboHead

iPad

iPhone

Windows

Android

Web-based

Basic

VP, Creative Director

The only issue with so much customization is you need to make a lot of decisions on how you want things.

Production Literature Supervisor

The review capabilities allow multiple parties to review a job simultaneously, speeding up our workflow.

The ability to create schedules for our different types of projects, each with their unique tasks is key.

Art Director

Through the use of project templates, task dependencies, project initiation and progress management is streamlined.

Program Manager

Can be too stringent based on where fields are and may need to make overarching changes to get the update needed.

Senior, Traffic Manager

Wish there was a better view for creatives.

So it can be a little trial and error before you get it right.

Director, Admissions and Recruitment

Sometimes the comments are difficult to manage when you have more than 2 people requesting updates.

Senior Business Information Content Designer

The multiple email notifications about new requests in RoboHead are the part I like least about using the platform because they can lead to email overload and disrupt my workflow, making it challenging to focus on essential tasks.

We had a very easy transition from our prior workflow tool.

It assists us with managing projects between Marketing and Admissions.

Robohead is easy to use and provides the tools necessary for our team to manage our project schedules and conduct internals reviews.

Photo Editor

As a photo editor my deadline is often different that a designer or art director's due date.

Senior Director of Marketing

It's user-friendly and perfect for multi-person projects, helping us stay connected and on top of our tasks.

Plan Communications Liaison

Project display and  search should be easier to locate past projects.

Realtor

What I appreciate most about RoboHead is the combination of its robust functionality and excellent customer support.

My team went from guinea pig for the use of Robohead at our company to now the entire company is using it.

Graphic Designer

I know I can go back to an archived older job and still see what happened in a particular job.

You can also quickly talk back and forth with co-workers to get necessary answers easily.

Office Manager

Which causes projects to fall behind and be perceived as in limbo by the end user.

Senior Creative Designer

Not being able to hit 'next' when you are in a project.

Marketing & Sales Development Associate

With Robohead, we have one source that captures all project notes, corresponding documents and approvals.

Marketing Manager

We also need guidance/training on duplicating past events each year; we seemed to have duplicated the dates as well (deadlines) and then requires us to take time to change them.

It is easy to organize tasks and see what is on your plate for the day/week.

I love that the tool offers so many features for providing feedback.

Once I have gotten the hang of it, it has been useful and easy to track and monitor progress for projects.

Marketing Project Manager

We use Robohead for the creative review process.

I think the only "down side" would be that not many people know about this tool, so training is a must when adopting it.

Associate

Also once you complete your work, you can't review it again or save it.

Associate Director

the template utilized for new approval, seems complex

There are a few minor issues that I have but I'm not sure if it's user error or what.

Corporate Communications Specialist

Everyone knows the status of the project, who's working on what, what tasks are completed, and if the project is on its timeline for completion.

Sr. Consumer Marketing Manager

I interact with 30 people or more on a daily basis just with their Robohead projects,  so the features and tools save me so much time.

It is tricky to note which tasks are a priority within one day.

Continuous updates and innovations ensure that the tool remains great.

Developer

Way to track new projects and add notes to project keep tracking ours

Marketing Operations Manager

Can be overwhelming for a first time user to use it to its full capacity

Helps to keep track of priorities, deadlines, and who is involved.  

Marketing Consultant

They're quick and easy to use and give us the whole picture of all projects at once.

Sometimes files don't upload properly or won't open if attached to ticket.

Robohead allows you to capture everything in one place.

If you've got a guide sheet when you first begin using it, or a few training sessions, it's easy to get accustomed to it. Once you know your way around, it really is a valuable tool for your workplace.

Senior Graphic Designer

Being able to keep track of my freelancers projects as well.

Easy to see work completed and active work.

Admissions Counselor

Tracking where a project is at in the process could be better.

Provider Coding Consultant

Tracking my documents was difficult and very cumbersome.

Easy to set up and learn; keeps us on track; love the ability to make edits and share with the entire team

Project Management

Project Tracking

Review Process

Training and Learning Curve

User Experience

Customization

Team Collaboration

Version Control

Tracking

Performance and Speed

Small Business

Large Enterprises

Freelancers

Mid-size Business

Aquent

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Workamajig is a collaborative project & workflow management software for in-house creative / design teams & agencies in marketing, advertising, & more.

Billable & Non-Billable Hours

Project Time Tracking

Task Management

Activity Tracking

Overtime Calculation

Employee Scheduling

Alerts/Notifications

Clock In/Out

Automatic Time Capture

Real-Time Updates

Third-Party Integrations

Employee Database

Workamajig

Linux

50-99 users

20-49 users

10-19 users

Enterprise (100-1000+ users)

VP Creative and UX

It excels at project management, helping us keep workflows organized and on track, while also offering strong accounting tools that streamline budgeting, billing, and reporting.

Creative Technical Services Director

The system has allowed us to expand tracking capabilities and also integrate with more robust reporting using Power BI to show trends and forecasting.

President

Like I said above, this software meets all my needs and is usable for a small agency like mine, even though it's capable of servicing much larger firms with sophisticated features that I don't need.

Project Manager

Our accounting staff found deal breakers in WMJ's accounting tools. Since we couldn't share data with QuickBooks, there was a break between WMJ and accounting.

Controller

Sometimes it is hard to actually talk to a person. While support tickets are answered quickly and training calls are easy to set up, sometimes it is easier to chat about an issue that try to explain in an email or wait for that training call.

The interface can feel a bit dated and has a learning curve for new users, especially when first setting up or navigating advanced features.

Senior Accountant

The uniqueness of some agencies would need to be better understood by the support team, so that Workamajig can be more useful to everyone that utilizes the system.

Director, Finance

This can cause unintended results and a spiraling of confusion as to how to adjust without causing more unintended results.

I've been using Workamajig since 2006 to run my small agency which over the years has included between one and ten employees.

Also, it can sometimes be a little confusing as to which permissions are linked to more than one setting.

I appreciate the intended functionality of the program for project maintenance and accounting.  

Now that I have used Workamajig for over three years, I can confidently say that Workamajig's software rises above the "crowd" of software tools geared toward agency's needs.

It is such a breath of fresh air to be able to connect with such folks and work alongside them to continue to improve the Workamajig software.

For example, we have been able to implement several customized API connections.

Production Traffic Manager

I've had some learning curves with some of the back-end admin processes.

I also love that their support team is always ready to clear up any issues I might have and to help me handle unusual situations.

Project management and media buying need to be updated for current needs in advertising space or PM and Media buying and tracking.

Director of Traffic and Operations

I think part of this is due to how our agency is currently using the tool but to see a review a project budget, our team has to toggle between multiple views to get a sense of what is going on with it.

That said, reporting is complex and often challenging, and I hope you continue to make reporting improvements.

Operations Manager

I used this product for over 6 years, in a traffic/workflow capacity.

Always something new to enhance productivity for our team and leadership.

Our team is only using a small percentage of the capabilities within Workamajig because we don't even know how to start using all the other functions.

Traffic Coordinator

I like how WMJ is usable for everything from creative tracking to accounting to reporting.

Prior to switching to Workamajig, I was an advanced user of a competitor's platform.

Image Manager

Not being able to customize the top portion of the project request form.

The reporting center's reports aren't client facing and requires a lot of PDF editing.

We are not sure what is causing this but every week there is a teams note sent out from the creative team asking if anyone else is having WMJ loading issues.

Finance Specilaist

It’s an all rounded ERP that covers Accounting and PM with practical use cases.

Director of Operations

It encompasses the entire lifecycle of client management, project management and agency accounting

Project Coordinator

They also offer bootcamps to learn and grow as you identify your needs.

Senior business manager

I wish there was a way to somehow lock people out if they don’t submit their timesheets though.

Sr Manager, Integrated Project Mgt

Cross functionality and time tracking to projects

Missing one great screen to see combination of schedule data.

Creative and Technical Director

I wish we had fully integrated all of our processes at the beginning, that would make the experience easier all around.

Not mobile-friendly - hard to keep an eye on project status from your phone.

This is a great product combined with great service.

The overall system can seem complex, especially for staff who don't know much about running a business.

Ability to ask questions through the presentations.

Accounting features that interface with pm tools

I like that we as customers have a voice in aiding in the evolution of the program.

This feature solved a lot of internal issues.

I also like that the finances are tied to this project system.

VP of Marketing Technology and Development

Not user-friendly as far as how you implement things and locate settings

Aquent RoboHead vs Workamajig Comparison (2026)

Aquent RoboHead

Workamajig

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives