RoboHead Pricing, Features, Reviews & Alternatives

RoboHead

Project Management Tool for Marketing and Creative Teams

4.49/5 (85 reviews)

RoboHead overview

What is RoboHead?

Are you an in-house marketing & creative group for a medium to large company? Do you have issues managing your people, dates & deadlines as well as the creative review & approval process? RoboHead manages projects from start to finish with customizable job request forms, resource management, online mark-up & approvals, and killer reporting. Get started for as little as $250 a month for five users. It's web-based, easy to learn & use, and has a 60 day, 100% money back guarantee.
aquent.com

Pricing

Pricing options
Subscription
Free trial
Value for money

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom

Supported languages

English
RoboHead screenshot: Use the customizable dashboard to know what's going on without having to dig through hundreds of individual projects.RoboHead Product TourRoboHead screenshot: Plan your projects quickly so you can focus on getting work done, not just getting work started. Easily create and use project templates for your most common project types.RoboHead screenshot: Your clients can use the built-in annotation and approval tool to provide feedback. Review PDFs, websites, even video. View versions in split-screen mode to see initial feedback and a history of all changes that were made.RoboHead screenshot: Use the Gantt view to visualize your entire project. Manipulate the order of tasks and change dates while immediately seeing the impact.RoboHead screenshot: RoboHead is easy to learn, quick to implement and supported by a dedicated customer success team 24/7.

RoboHead user reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.3
  4.1
  4.7
Anonymous

Marketing Made Easy

Used daily for 1-2 years
Reviewed 2018-02-08
Review Source: GetApp

Pros
I have been using RoboHead for almost 2 years now and I can say without a doubt that this is one of the best marketing management tools out there. It really does provide a clean and intuitive place to manage multiple projects from start to finish and makes viewing each life cycle simple. The reporting feature is fairly robust; however, I am I am able to export data into a variety of places as I also work a lot with other reports in Excel and Access.

Cons
Although the reporting works well enough, there ought to be more flexibility with the data that is used for reporting as well as customizable templates. More often than not, I need to export data into Excel to create customized graphs for use in more finely tuned reports.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Richard M. O.

Projects are Made Easier with RoboHead

Used daily for 1-2 years
Reviewed 2020-11-11
Review Source: Capterra

I started using RoboHead after I had experience with another PM software (Wrike) which was extremely user-friendly and easy to learn. RoboHead had a little bit more of a learning curve, which admittedly made me a little slow to embrace the software. Since then, I've really come around on RoboHead and found it to be quite useful. I think the software could be a little more streamlined and the UI could definitely use a face lift. I would look at Wrike for inspiration on the UI side, but think that RH is vastly superior on the actual planning/backend side of things.

Pros
I like the organization that it provides for my day to day operations and the ease of reviewing creative.

Cons
The lack of being able to build subtasks under tasks can make things difficult. I think the UI is a little underwhelming, and could be improved to make the product look/feel more advance. Also mobile functionality is a major weakness for a marketing managers who are on the road and not always in front of a computer. I feel severely handcuffed if I have to do anything in RH on mobile. This is probably an issue on my team's end, but sometimes individuals get buried with RH email notifications and can't easily discern priority ones.

Response from Aquent


Thanks for the honest and thorough review, Richard. Your critiques of our UI and mobile experience have been noted and shared with our Product team. Thank you for the input!

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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Sara R.

Good flexible project management system for growing teams

Used daily for 2+ years
Reviewed 2020-11-17
Review Source: Capterra

Our overall experience with RoboHead has been very positive, however I think they could do a better job working with their client base to make sure they are getting the most out of the tool.

Pros
We love how flexible RoboHead is. We launched this for our brand team to use 5 years ago, but in the last year have brought other teams like social, campaign mgmt, technology and data team project requests also into the platform.

Cons
I wish it had a better editorial calendar feature so we could bring our content team onboard. I also wish our client success manager held regular meetings with our staff to ensure we were utilizing the platform in the most efficient way possible.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Nicole N.

Software Review

Used daily for 2+ years
Reviewed 2020-11-19
Review Source: Capterra

RoboHead solves a lot of challenges that we would have if we didn't have a software like this. Our little team of 2 people process and traffic anywhere from 100 to 240 active projects within our RoboHead account at any given time. There is no way that our little team of 2 could keep all of that straight and get half the amount of work done that we do if we didn't have a software that could help us track and automate to help keep those projects moving.

Pros
I like that there are automation features within the software itself. It's very helpful to be able to set something up on the front end and rarely have to adjust once it gets going.

Cons
I with there was more automation. In a perfect world, I would love for a request to get submitted, you look it over, approve it, assign the team, choose all of the templates needed and the system does the rest for you and builds out Campaigns and individual projects. In addition, it adjusts the timelines based on the start date & due date that you indicate and auto adjusts the task durations based on this information and while using the data from the Resource Utilization Chart too.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Heather C.

Amazing customer service but missing some features

Used daily for 2+ years
Reviewed 2020-11-17
Review Source: Capterra

Overall our internal client partners feel that RH gets the job done. We have several older, blue-collar men on our sales and national teams so the user experience and not having an app is a trip up for them (they refuse to use it). Back end is mainly where our frustrations lie with reporting (we have a call set up with customer service to see if we can have a breakthrough there) and not being able to create multiple forms for different types of projects.

Pros
The review tool was a game-changer for our team. Real-time problem-solving has been a huge help for us as well. Anytime we have a question about anything regarding the software we can chat with someone almost always right away without having to go through a phone call or setting up a meeting with an account rep and a customer service person. We also really appreciate that tech support is included in our plan without an additional fee.

Cons
Reporting continues to be a constant struggle for us. I inherited this software which was chosen by a design manager with HEAVY influence from our web developer who has moved to a different role and isn't available to fix these up for us. We have to run multiple reports to get specific numbers (a lot of which has been negated by the monthly email we get from RH so that's a huge help). The user experience is still very clunky especially when compared side by side with competitors (Wrike, WeWork) and not having an iPad or Mobile app is a bit detriment.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 5/10

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RoboHead features

API
Alerts/Notifications
Campaign Management
Customizable Templates
Reporting & Statistics

Activity Dashboard (509 other apps)
Analytics/ROI Tracking (379 other apps)
Campaign Analytics (411 other apps)
Contact Management (371 other apps)
Content Management (443 other apps)
Customizable Branding (398 other apps)
Data Import/Export (460 other apps)
Engagement Analytics (379 other apps)
Multi-Channel Marketing (383 other apps)
Performance Metrics (365 other apps)
Reporting/Analytics (756 other apps)
Search/Filter (421 other apps)
Social Media Integration (380 other apps)
Template Management (407 other apps)
Third Party Integrations (489 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for RoboHead

Key features of RoboHead

  • Collaboration and Approval Management
  • Customizable Project Request Forms
  • Digital Asset Management
  • Initiate Projects
  • Reporting
  • Schedule & Workflow Management
View All Features

Benefits

Reduce delays and “back-and-forths” by collecting all the information you need when the project is being initiated with a customizable project request form.

Plan your projects quickly so you can focus on getting work done, not just getting work started.

Optimize schedules and workload within RoboHead by aligning the right team members with the right tasks.

Manage and speed up the creative process and reduce delays with collaborative online reviews and approvals.

Use the customizable dashboard for a high level view into the overall status of your department and its projects.

Understand important company metrics, KPIs, and overall status with custom reports using the RoboHead report builder.

Create, manage and prioritize everything from your to-do list to your logged project hours.