RoboHead Pricing, Features, Reviews & Comparison of Alternatives

RoboHead Reviews


Marketing project management tool

4.59/5 (32 reviews)

RoboHead overview

RoboHead is the industry-leading marketing project management tool that helps marketing and creative services organizations manage the full lifecycle of their projects, from intake through delivery. This web-based solution not only tracks dates, deadlines, time, and resources, it also manages collaboration, approvals, notification, and finances.


Pricing options
Free trial
Value for money

Business size



United States, Asia, Australia, Canada, China and 5 other markets, Europe, India, Latin America, Middle-East and Africa, United Kingdom

Supported languages


RoboHead reviews

Value for money
Ease of use
Customer support
Diane Bair

Marketing Traffic Manager

Used daily for 2+ years
Reviewed 2017-03-03
Review Source: Capterra

In my role as administrator and marketing traffic manager, I have used Robohead in all its versions since 2011, while at two different companies. Robohead gives me the tools I need to do my job in overseeing all the department¿s projects, deadlines, resources, and tasks, from start to finish. The basic construct of the project is very good. Functionality, we¿re able to categorize a job as a request or project, and to easily identify whether it¿s active or archived. All our projects are entered here, and all related files are attached to their projects. The library is a place where we store the most sought-after assets. I customize reports to suit the needs of our three weekly project meetings. Fortunately there is enough flexibility built into the filtering that we can always generate a meaningful report, or at least one that serves as a baseline, a starting point. To me, the key is defining your project fields such that you can sort, filter, and report out on the most important information you manager or associates would ever need. One of the biggest selling points for us is the review process and its related functionality. It gave us the platform to reach out beyond our internal marketing group to other teams in the company or elsewhere, and to be able to capture everyone¿s input in one space. The notification process has gone a long way in making Robohead as functionally practical as it is. I think it might still be a little too complicated, but it¿s an effective communication and audit tool in the system. No software is perfect, however we appreciate that the developers are continually working on Robohead. What would make the application incredible is dynamic scheduling of some typeWhen schedules get behind, it takes considerable task management on my part to ensure that due dates in everyone¿s My Work are updated and meaningful. Also, I¿d like to see one function return¿actual versus projected task due dates. Flexibility - you allow the user (administrator) to easily manipulate the system to suit our needs.

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Andrew Williams

Project Management and More

Used daily for 2+ years
Reviewed 2017-02-06
Review Source: Capterra

Robohead not only acts as a solid project management tool, but the benefits of reporting has been instrumental in supporting the need for justifying new staff in addition to demonstrating work volume by department teams and team members. When all embrace the system, it allows for consistent workflow that keeps project moving smoothly. While no system replaces communication, Robohead provides functionality that allows for collaboration, documentation, approvals, archive retrieval, searching and other processes instrumental in a successful workflow. When issues occur, the support team is prompt to respond and speaks in easy-to-understand language to resolve the issue. Reporting capabilities Review functionality Having notes snyc with emails

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Ann Buice

Great for a Marketing and Communications Team

Used daily for 2+ years
Reviewed 2017-02-13
Review Source: Capterra

Our team has used Robohead for over 5 years and we are expanding it to multiple teams. Its easy to implement and very flexible to set it up for the needs of your unique processes. Its the right blend of easy to train and use - yet has enough depth to manage a team and multiple projects at once. Reports give you visibility to your work and options to measure it. It's pricing plan is affordable. My biggest kudos go to my account manager - who is always responsive to my needs and the support team who respond immediately. I would recommend this software to anyone that needs to turn chaos into organization.Ease of setup, ease of training and ability to customize to your unique needs

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Melissa Clark

Best Project Management Tool Out There for Creative and Marketing Teams!

Used daily for 2+ years
Reviewed 2017-02-21
Review Source: Capterra

I've been using Robohead for over 10 years now. During that time, we've looked at other PM platforms just to make sure we were keeping up with the times but no other option has ever compared to Robohead's ease of use, functionality, intuitive interface, and customer support team. The tool is really easy to use, even for new associates. Any program like this takes some getting used to but the learning curve on using Robohead is really short. On a daily basis we have over 200 projects in Robohead, so needless to say we need a tool like this to keep everything on-track. Robohead is the tool that keeps us organized and productive. We never have issues with the program itself and when ever questions arise, the customer support team at Robohead is super knowledgeable and very responsive. If you're looking for a PM tool for your Creative or Marketing team, Robohead is your best bet!ease of use, reporting

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Karol Norie

Keeps me on track, eliminates email madness

Used weekly for 2+ years
Reviewed 2017-02-07
Review Source: Capterra

As a marcom manager, I work with various vendors to accomplish our project work. Before Robohead it was a constant email search to find the latest version attachment or refresh my memory on project status. Robohead is easy and flexible - you can develop a highly detailed campaign brief or simply open a project and associate tasks, receiving an email reminder at due date. When you're juggling numerous projects and priorities, it's great to have a one-stop destination to refresh on project status and do easy on-line reviews of work in progress. My designers won't start work on a project without a Robohead entry! I've used Basecamp - which is a great solution, but Robohead is so easy and accessible and a bargain for the price.Ease, flexibility of use Love the review mode - make revisions and the vendor is alerted Can share reviews across the team without forwarding attachments Eliminates need for email attachments and finding most recent version Love the library where even very large final files can be uploaded and shared

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RoboHead features

A/B Testing (106 other apps)
API (308 other apps)
Activity Dashboard (146 other apps)
Campaign Analysis (151 other apps)
Campaign Management (117 other apps)
Campaign Segmentation (99 other apps)
Content Management (106 other apps)
Customizable Branding (132 other apps)
Customizable Templates (144 other apps)
Drag & Drop Interface (150 other apps)
Drip Email Marketing (100 other apps)
Engagement Analytics (118 other apps)
Monitoring (139 other apps)
Multi-Channel Marketing (109 other apps)
Real Time Analytics (112 other apps)
Real Time Data (99 other apps)
Reporting & Statistics (134 other apps)
Social Media Integration (159 other apps)
Social Network Marketing (104 other apps)
Third Party Integration (136 other apps)

Additional information for RoboHead

Key features of RoboHead

  • Initiate Projects
  • Schedule & Workflow Management
  • Collaboration and Approval Management
  • Digital Asset Management
  • Reporting
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