CharityTracker vs Notehouse

Sumac

NewOrg

CharityEngine

EmpowerDB

ECINS

omniAuctions

Compare CharityTracker and Notehouse based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

ECINS (Empowering Communities with Integrated Network Systems) is the world’s most collaborative case management system. Purpose-built, cloud-based and highly secure, ECINS is used worldwide to improve the lives of vulnerable people and empower the human services practitioners who serve them.

NewOrg provides cloud-based information management solutions for non-profit organizations, supporting volunteer scheduling, fundraising, donation management and more.

CharityEngine all-in-one CRM is designed to grow & scale Nonprofits of all sizes. Get the best-in-breed tech, integration & features; Online donation, peer-to-peer, email marketing, direct mail, events, recurring gifts, memberships, grants, user center, PCI-certified payment processing & more.

An affordable (starts at $20/mo), cloud-based case management CRM that lets you focus on your clients to measure real-world impact, not just data. Meet CharityTracker, the approachable and affordable CRM solution for data management and community collaboration

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Ad hoc Reporting

Administrative Reporting

Alerts/Escalation

Alerts/Notifications

Appointment Management

Assessment Management

Attendance Management

Bed Management

Calendar Management

Care Plan Management

Case List Management

Case Management

Case Notes

Charting

Child Welfare Management

Client Management

Client Portal

Clinical Assessment Tool

Collaboration Tools

Communication Management

Compliance Management

Contact Database

Contact Management

Customizable Fields

Customizable Forms

Customizable Reports

Dashboard Creation

Data Collection

Data Import/Export

Document Management

Document Storage

Document Templates

Donor Management

Electronic Signature

Email Alerts

Employee Management

For Nonprofits

For Religious Organizations

Forms Management

Fundraising Management

Goal Setting/Tracking

Graphical Data Presentation

Group Notes

HIPAA Compliant

Intake Management

Inventory Tracking

Medical History Records

Member Communication

Member Database

Membership Management

Mobile Access

Multi-Factor Authentication

Multi-Location

Online Calendar

Patient Intake

Patient Management

Patient Records Management

Program Management

Progress Notes

Progress Reports

Progress Tracking

Project Time Tracking

Real-Time Analytics

Real-Time Data

Real-Time Reporting

Records Management

Referral Management

Referral Tracking

Reminders

Reporting & Statistics

Reporting/Analytics

Role-Based Permissions

Scheduling

Search/Filter

Self Service Portal

SMS Messaging

Survey/Poll Management

Surveys & Feedback

Task Management

Task Scheduling

Team Notes

Third-Party Integrations

Time Tracking

Training Management

Treatment Planning

Volunteer Management

Wait List Management

Workflow Management

CharityTracker

Linux

Web-based

Windows

Director

Charity Tracker has been a great asset to our non profit organization. I have recommended it to other facilities with similar programs.

Volunteer

I like the barcode scanner component, it makes it really easy to find clients. I also like the way it integrates with all of the other charities in the community and helps us coordinate.

Executive Director

It is easy to navigate and look up client information. Also love that we can have as many users on it as we need since we have a lot of volunteers that help with different aspects.

Director of Volunteer Engagement

I like the ability to be able to track my events, the mobile access, and the ease of use and functionality.

Management assistant 

I really like how affordable to use it and it is very user friendly.

Managing Member

Overall, it is a great product for donor database, and can really help the efficiency of the organization.

Administrative Staff Assistant

CharityTracker was very easy for me to use and is very handy to have when I need to look up resources for others. The Support Team is the greatest.

One great thing is we can edit the patrons information easily. It connects with other like charity organizations in our area.

Secretary  

It made the donation site my company situp go so smooth and easy. They want to help assist people in paying their bills.

Automotive Technician

The organization has been able to help hundreds of families and been able to know which families have already been assisted and who we need to help next.

Clinic Director

Very well organized with a clean and easy-to-learn user interface. Helps our collaboration with partner facilities co-managing clients/patients.

Director of Program Operations

Great Software and the Awesome Price is a BONUS.

Assistant Director of Advancement

Some of the features are blurry and look oldschool.

Business Owner

I am a mobile connoisseur and primary use a phone for most things. It is very annoying scrolling and resizing pages to read each part.

Overal Charity Tracker is a really good product for low budgets.

Director of Victim Services

No- I think we get what we need out of the software.

Technical Product Manager

Once in a while the search will start acting up in strange ways. Sometimes the search won't have things pop up even though it should.

Volunteer Coordinator

I would say I wish others in the community jumped on board. I have seen the needs of others posted on the boards and I'm able to put a word out as well.

CharityTracker screenshot: Client's Case View

CharityTracker screenshot: Dashboard/Bulletin Board

CharityTracker screenshot: Barcode Scanning ID's

CharityTracker screenshot: Reporting Tools

CharityTracker screenshot: Measure Outcomes

Freelancers

Large Enterprises

Mid Size Business

Non Profit

Public Administrations

Small Business

Sumac is flexible nonprofit case management software that helps streamline operations, deliver exceptional client care, and maximize impact.

Sumac can also serve as a complete, all-in-one nonprofit CRM by adding extensions like donations, volunteers, grant management, memberships, and more.

EmpowerDB provides a secure cloud-based data management solution created specifically for the unique needs of victim service organizations. It offers zero-knowledge encryption, which means the data on the servers is encrypted with a key that only the user knows.

omniAuctions is an online auction platform designed to build and grow any type of auction site and full marketplace with no monthly fees.  omniAuction is a full-featured solution enabling anyone to set up and manage online auctions, take bids, complete payments and manage inventory.

Notehouse is a secure documentation platform that helps teams organize records, preserve context, and maintain continuity over time.

Calendar/Reminder System

Commenting/Notes

Committee Management

Dashboard

File Sharing

Full Text Search

Grant Management

Meeting Notes

Multi-Device Support

Notes Management

Tagging

Notehouse

Community School Manager

What I like most about the software is how user-friendly the features are. There is just so much complexity in making this happen that I appreciate, so thank you.

Speech Language Pathologist Assistant

It is absolutely worth the money spent. The staff members are wonderful, respond quickly, and are receptive to feedback that will help them improve their product.

Program Coordinator

It is a great, inexpensive program with a very responsive team backing them up. It's not difficult to navigate or learn the basics.

Field Manager

Notehouse is the best demonstration of how the best things come in small packages. It is so easy to use, you don't even realize you are using it.

A fantastic free service for nonprofits to help keep track of basic case notes for clients.

Also, the customer support is incredible. They are super responsive and roll out updates and fix bugs literally in the same day.

If you're not already on a more robust (and expensive) CRM, Notehouse is so much better than using Office or other non-purpose built solutions to tracking notes.

Head Coach

As above, it's been extremely useful so far. They were quick to help me with tech support when I first signed up too.

I love the ability to quickly access clients and jot down notes. This software saves me so much time during my day, as well as keeping me organized with little effort.

I have used note house to take detailed notes on clients and it has been a great help.

Psychotherapist 

I love that NoteHouse is exactly what it says it is — a place for client notes. I am a psychotherapist who works with an agency.

This software keeps my notes organized and easy to find, use, and edit. I have saved lots of time by incorporating this software into my daily work.

Disaster Case Manager

While Notehouse has had the occasional glitch, overall the product is great and the team behind it is very friendly with quality, timely service.

Associate Professor of Social Work

The voice to text works so much better than my Siri does. I am a therapist and I quickly dictate my notes at the end of each session and it couldn’t be more efficient.

Social Worker

I was hasty to purchase it and for my business, I have found  that I have limited use of the software.

Business owner

When it’s loading slowly it’s difficult to tell if anything is happening or not - could do with seeing a bar loading or something.

Staff Attorney

Juggling a huge case load as a non-profit lawyer is stressful enough as it is, and having to create my own system of staying organized with so much information added a lawyer of anxiety.

LMFT

You cannot edit note in large view...it only goes to small window which is harder to work from. Once a client closed, you lose that information completely.

Notehouse screenshot: An organized, searchable dashboard showing active clients, upcoming important dates, alerts, and quick filtering by status, assignment, and tags.

CharityTracker vs Notehouse Comparison (2026)

CharityTracker

Notehouse

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives