MinistryTracker.com vs ToucanTech

Clearstream

Tithely Church Management

ChurchTrac

Two-way enabled mass texting, integrations with popular ChMS and other 3rd party apps, multi-management capabilities, text-to-join keywords, automated workflows with conditional logic, native apps, live polls, and dedicated short codes.



Breeze is a cloud-based church management software designed to assist small & mid-sized churches in managing events, donations, follow-ups, volunteers, and more.

Try a free 30-day trial of Breeze today and see why more than 11,000 churches love Breeze!

ChurchTrac is a church management software with features for membership management, donation tracking, accounting, reporting and attendance management

Founder

Ministry Tracker is online church management software with robust features and responsive customer support, from Faithlife, the makers of Logos Bible Software.

Accounting Integration

Attendance Tracking

Built-in Accounting

Child Check-in

Contact Database

Contact Management

Customizable Reports

Data Import/Export

Donation Management

Electronic Payments

Event Management

Member Directory

Member Portal

Membership Management

Mobile Access

Multi-Location

Online Calendar

Online Giving

Pledge Management

Registration Management

Reporting & Statistics

Role-Based Permissions

Small Group Management

Volunteer Management

MinistryTracker.com

Web-based

Android

iPhone

Windows

iPad

Elvanto

Subsplash

CharityTracker

WildApricot

ChurchStaq

Standard

Sr. Pastor

I loved being able to keep and extensive data base of all members and leaders.

Admittedly, we are a small non-profit ministry and are not the "usual" user, so that does make it a bit challenging, I am sure.

Maybe more tabs listed of most used reports.

Somewhat easy to use, have seen better changes/upgrades throughout the years.

Data Entry

Ministry

Reports

Customer Support

Database Upgrade

Small Business

Mid-size Business

Freelancers

Most reviewers indicate that MinistryTracker.com offers strong value for money, highlighting its affordability compared to competitors and its extensive feature set included at no extra cost. They appreciate that pricing remains consistent even as new features are added, and find the subscription and add-on options flexible and budget-friendly. Some users say the product is cost-effective for small organizations and provides regular updates without price increases. However, some reviewers report that certain features, like phone calling, incur additional costs, and a few users feel the monthly fee is high, especially if they do not use all available features.

Faithlife

Vaave

Vaave is a cloud-based alumni management solution that helps organizations of all sizes build and manage their exclusive alumni network. The platform offers a range of features, including an alumni database, engagement & fundraising tools, custom branding, job posting, re-hiring, referrals and more.

Almashines

Almashines is an alumni portal and mobile app that helps institutes manage their alumni community with features for jobs, fundraising, and events

Almabase

Almabase empowers alumni relations and fundraising teams in HigherEd, K12, and nonprofits to enhance engagement, streamline programs, and increase donations. Use data-driven insights to foster meaningful connections and move constituents from engagement to contribution.

Advancement & Alumni Coordinator

Their support staff are also responsive and helpful, even anticipating our needs by providing clarity on any issue we might have (despite the different time zones we're in too).

Alumni relations officer

It provides all the engagement tools we need, it's keenly priced, they respond quickly to queries, implement customer product requests regularly, and are constantly refreshing and upgrading their offer.  

ToucanTech platforms are purpose built for alumni managers, providing solutions to everyday community management challenges such as keeping contact details up to date, understanding content preferences and tracking effective communications.

Access Control

Access Controls/Permissions

Activity Dashboard

Activity/News Feed

Activity Tracking

Ad hoc Reporting

Admissions Management

AI Copilot

Alerts/Notifications

Alumni Management

Application Management

Assessment Management

Attendance Management

Attendee Management

Billing & Invoicing

Blogs

Campaign Analytics

Campaign Management

Campaign Planning

Campaign Segmentation

Candidate Management

Chapter Management

Chat/Messaging

Collaboration Tools

Commenting/Notes

Committee Management

Communication Management

Community Management

Content Management

Content Publishing Options

Contribution Tracking

Credit Card Processing

Customer Database

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Templates

Dashboard

Database Support

Data Capture and Transfer

Discussions/Forums

Document Management

Document Storage

Donation Tracking

Donor Discovery

Donor Management

Drag & Drop

Dues Management

Email Distribution

Email Management

Email Marketing

Email Reminders

Email Templates

Email Tracking

Engagement Tracking

Enrollments/Onboarding

Event Calendar

Event Scheduling

Event Ticketing

Feedback Management

Fee Management

Filtering

For Alumni Associations

Forms Management

For Nonprofits

For Religious Organizations

For Virtual Events

Fundraising Management

Gift Matching Management

Goal Setting/Tracking

Grant Management

Group Management

Guest List Management

Ideation

Inbox Management

Information Governance

Interaction Tracking

Invoice Management

Job Board

K-12

Knowledge Base Management

List Management

Live Chat

Member Accounts

Member Communication

Member Communities

Member Database

ToucanTech

Hivebrite

Core

Senior Development Manager

There is so much information held within the database that it took a while to find out where it was in order to run the correct report.   Once you are used to the navigation then the reporting is much easier.

The team are always on hand if there is a query and [sensitive content hidden]  is brilliant at sending loom videos which visually shows how to do certain tasks.  

Director of Development

The back end database is allowing us to build and record a quality data set that will enable Brentwood School to continually improve communication, engagement, and fundraising in our wider school community ('Association').

Foundation and Alumni Executive

We transferred over 10,000 records, and each time we send an email out, our data gets cleaned up by people directly updating their details.

Director of Marketing, Development and Alumni

My role is mostly marketing as well as covering alumni/development within a medium-sized school, so given the limitations on my time I’d say the only downside is knowing that there are so many useful modules and features available but I mostly use the basic functionalities.

We use the reporting wizard a lot and there is so much information you can get out of the database.

Alumni Coordinator

Sending mass emails has been a life changer and the ability to post meaning full article which our alumni can selectively look at has been useful

Development Manager

I have previously used Raiser's Edge, and this database is so much easier to use and understand - I was able to do most of the front facing site alone, and then use the included in person training session to drill down into specific elements.

Alumni Relations and Development Officer

Advanced Filters- it can take a while to set up a filter and I'm not convinced it pulls up all the relevant records.

Development and Alumni Officer

The transition from our previous CRM has been seamless, with clear guidance and timely communication from the data and support teams.

Toucan was built as a bespoke "all in one" system when they recognised many of the alternatives were slow moving or just repurposing more generic systems.

Alumni and Development Officer

Great as a database, newsletter facility, bespoke website, events & fundraising platform.

Director of  Development and Alumni Relations

Would like enhancement of fundraising area, this could be more intuitive and deliver better reporting insights/prospect tracking

Alumni Officer and Development Advisor

We are yet to experience the full scope of the product, but we are excited about our growing connections with our alumni and donors.

Alumni and development officer

There was so much support throughout the whole on-boarding process and working in a school they met us with patience throughout long periods of busy patches.

Director of Development and Alumni Relations

The software is also very complete with both an alumni and fundraising platforms.

The filtering and reporting functions are very easy to use, and the email sync saves many hours manually uploading emails.

Development and Alumni Relations

Keeps records, fundraising, and comms all in one place

The daily automated emails you can set up are great and the data stored is easy to access and report on.

Development Director

Our account manager has worked in a school before so knows exactly what we need and can always see things from our perspective.

Development Officer

The wide range of functionality sometimes means a lack of flexibility

The system is very easy to use and suits small teams like ours, with colleagues needing to wear multiple hats.

Also the design team have been very helpful in totally changing the look and feel of the site for the better.

Head of Development

As a team of 0.5 FTE Toucan Tech is easy to use for Newsletters, comms, and fundraising appeals

MinistryTracker.com vs ToucanTech Comparison (2026)

MinistryTracker.com vs ToucanTech Comparison (2026)

MinistryTracker.com

ToucanTech

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives