WebGrants - 2026 Pricing, Features, Reviews & Alternatives

WebGrants is a full lifecycle grants management system. It is a web-based system that allows grant makers to post opportunities online. Prospective applicants can register with the system then view the posted opportunities. The applicant can then create an application, complete the application and submit the application online. Staff can then view the submitted applications and assign the applications to reviewers. Reviewers can log into the system and view the assigned applications. They can then complete online evaluation forms and submit those forms. Internal staff can then view the results of that review process and they can award or reject each application. Awarded applications will become grants in the system. WebGrants will then maintain a budget, scope of work and other information about the grant. The grantee can submit periodic status reports and payment requests. Staff can conduct site visits and process contract amendments. All grant monitoring activities are encapsulated by the system until project closeout. WebGrants also has comprehensive reporting with ad hoc reports, alerts, dashboards, role-based security and other features to support the grant management lifecycle.

WebGrants contains a complete online application process. Staff can post funding opportunities online for prospective applicants to view. An applicant can create an application by starting a new application or by copying the contents of an old application. Staff can define a 1 or 2 stage application process with a pre-application followed by a final application or just a single final application process. Application forms are created and maintained by client administrators using the form creator tool. Using this tool staff can dictate the questions asked on the forms, they can define the instructions, questions and answer format; whether questions are required or optional, the data type required (date, text, number, drop down, percentage, etc.), any branching logic, maximum length of the answer, any mathematical calculations, and other business rules. There is no limit to the length and complexity of the application.

WebGrants contains a comprehensive grant management module called grant tracking for all post award management activities. Each grant is subdivided into many components. Components are used to track various aspects of the grant like the budget, objectives, scope of work, progress reports, payments, contracts, site visits, contract amendments and any other required monitoring or oversite. All of the forms associated with a grant are created by the administrator using the form creator tool. All aspects of the grant are user defined and setup according to unique workflows and business rules. Data and forms can flow through the grant management process without the need for any data reentry. Application forms like the scope of work and the budget will copy automatically into the grant. Also, once in the grant, these forms can copy automatically to the status reports or claims. Meaning that objectives, goals and accomplishments promised in the application can seamlessly transfer to the grantee progress reports without any manual intervention. User defined business rules enforce grantee compliance and built in automated alerts keep both internal and external staff reminded of all important due dates.