Cheqroom vs Reftab

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Compare Cheqroom and Reftab based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

MaintainX

MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Limble

Limble is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses and facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

Fracttal One

Fracttal One is a comprehensive smart maintenance solution that combines artificial intelligence, IoT technology, and integration capabilities to optimize maintenance operations across various industries. The system functions as an advanced Computerized Maintenance Management System (CMMS) that predicts failures, automates processes, and centralizes asset management, enabling organizations to transform maintenance from a cost center into a strategic advantage.

CHEQROOM is a cloud-based app that makes your maintenance management a walk in the park. When an asset needs repairs, users can flag it on the spot, take a picture and add a description. The person in charge of maintenance automatically gets notified so they can plan their work and avoid downtime.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Ad hoc Reporting

Alerts/Notifications

Asset Accounting

Asset Assignment

Asset Categorization

Asset Images

Asset Kitting

Asset Library

Asset Lifecycle Management

Asset Planning

Asset Tracking

Assignment Management

Audit Management

Audit Trail

Automated Scheduling

Barcode Printing

Barcode Recognition

Barcode/Ticket Scanning

Barcoding/RFID

Calendar Management

Calibration Management

Check-in/Check-out

Compliance Management

Compliance Tracking

Configuration Management

Contact Management

Cost Tracking

Customizable Fields

Customizable Forms

Customizable Reports

Data Import/Export

Data Visualization

Depreciation Management

Digital Signature

Disposal Management

Document Management

Document Storage

Downtime Tracking

Email Management

Equipment Maintenance

Equipment Management

Equipment Tracking

Facility Management

Facility Scheduling

Fixed Asset Management

Historical Reporting

Incident Management

Inspection Management

Inventory Management

Inventory Tracking

IT Asset Management

IT Asset Tracking

Labeling

Location Tracking

Maintenance Management

Maintenance Scheduling

Mobile Access

Monitoring

Multi-Location

Parts Management

Predictive Maintenance

Preventive Maintenance

Problem Management

Procurement Management

Purchase Order Management

QR Codes

Real-Time Data

Reminders

Reporting/Analytics

Reporting & Statistics

Reservations Management

Resource Allocation

Returns Tracking

Scheduling

Search/Filter

Self Service Portal

Service History

Shipping Management

Status Tracking

Tagging

Task Management

Task Scheduling

Third-Party Integrations

User Management

Utilization Reporting

Warranty Tracking

Work Order Management

Proprietary

Cheqroom

Web-based

iPad

Android

iPhone

Core

Business

Enterprise

E.L.A.

Senior Producer

It has freed up so much of my time by putting the onus on my staff to share the load of managing our gear by reserving, checking out, and then checking back in what they use.

Environmental Consultant

Sometimes it can be hard to make good templates for the QR-codes. Or it could just be that we havent found the best way for it yet.

Senior Manager, Information Technology

Cheqroom really helped us solve the issue of equipment reservations on an organizational level.

The biggest hurdle is that I don't have full website functionality in the app.

IT Professional

The design of the platform and all menu/table presented in the webapp.

The only thing improvable is the export generation of the excel.

Senior Technologist

Flexibility of Software to Modify as per Our Use Cases

Studio Technician

It was a seamless transition from our old check out system to this, which is a huge plus.

Storeman, Plant Manager

I have found Cheqroom to be be powerful and comprehensive for our company's needs.

They also want feedback and are excited to put that feedback into play with updates.

Coordinator

Also the way we can upload the items is amazing!

I have learned quite a few clever little tricks and tips from the support staff over the years, thanks guys!

The customer service reps are extremely helpful, responsive, and clear.

Very easy to use also for user with a basic level of IT knowledge.

The platform is easy to navigate and is really intuitive.

Managing Partner

I can always get through cheqroom quickly versus the time I would spend working on a spreadsheet, otherwise. Plus, it keeps up with everything in realtime so you can not beat the accuracy.

Equipment Services Associate

It allows my organization to make checkout and reservation records as well as keep details on all of our loaning gear.

CheqRoom has been pretty convenient. While the mobile version is not quite as reliable as the desktop version, it serves it's purpose.

Owner

I tagged all my equipment with asset tags, and that saves me a lot of time. When I'm in a hurry, I can easily use the mobile app to check all my equipment in or out.

Educational Technology Coach

The notification options for both end-users and administrators are a handy feature, and the ability to customize these notifications is wonderful!

Product Test Leader

The planning and reserving equipment was also ideal when project planning and evaluating resources working with other leaders to accommodate changing project timelines and requirements.

Team Lead

Cheqroom allows you to store and book out much more equipment and has organized it in a way that is user friendly and easy to see what equipment is available.  

Tech

The report and automated communications are very customizable with parameters that can pull information from item or contact details.

It allows us to provide a service to our educational community that was previously impossible due to a lack of staff to manage.

It tends to be a little buggy and just randomly closes.

Field Marketing Analyst

It now helps us track verything real-time and acquire really useful insights from the reports that the tool provides.

Operations

The customer support team is very helpful with our needs and do the best they can to help us customize the interface for our use case.

Marketing Director

I review the checkout and check in the products, but I can't see the photos I took because they are in the reservation.

Project Geologist

Even some experienced users occasionally make operating errors because the right button or feature is not prominent on certain pages or screens.   

Associate Director of Creative Video

We cover 18 sports at Iowa State and so there are a lot of events to cover in a given weekend.

It would also be nice to be able to edit the start of the booking as sometime we forget to check the equipment out until days or weeks later.  

Instructor

My organization is complex, with different internal locations, mixtures of students, faculty, etc.

Technology Resources Supervisor

Dashboard tells you what you want to know about the status of equipment, reservations, and loans

Operations Manager

We were looking for a simple piece of software that also has enough features to be worth our time and money, and Cheqroom fulfils all our needs.

I feel that the reports are mostly for checking in and out items and we do not really use those functions.

IT Coordinator 

For my particular use the calendar is worthless, all I see is [SENSITIVE CONTENT HIDDEN] streaks all across the calendar.

We have 20 daily users and another 20 occasional users, and a few hundred items to track.

I wish the photos and all information I attach to a reservation would carry through to the checkout.

Better reporting capabilities and an automated custom reporting.

Director 

Our staff can book out items in batches or groups.

Automated and customized notifications save a lot of time and work

Service Desk Coordinator

I like the option of creating and deleting fields as well.

Checqroom has many advantages over other asset tracking solutions.

Once you get the hang of Cheqroom, it's easy to navigate and see existing reservations and available gear.

Technical Director, Filmmaking & Moving Image Arts at Sarah Lawrence College

This software has freed me up to take on and do so much other work, I'm not sure how I could go back to a time without Cheqroom!

Cheqroom vs Reftab Comparison (2026)

Cheqroom

Reftab

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Pricing

User reviews

Key features

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