Reftab Pricing, Features, Reviews & Alternatives

Reftab

Asset management & tracking tool

4.74/5 (35 reviews)

Reftab overview

What is Reftab?

Reftab is an asset management and tracking solution for businesses to track fixed assets, licenses, accessories and consumables. The cloud-based tool offers features including a check in and check out functionality, custom barcode and QR-code creation and scanning, loan tracking, asset reservations, reporting, and more. Reftab can be used by educational institutions, design and advertising agencies, and IT professionals, as well as any other profession that requires fixed asset or software license tracking.

The asset management module within Reftab allows businesses to create a catalog of their assets and store information on which assets are currently assigned to someone, which assets are available, history of their movement, records of repair, and more. Users can manage availability of assets and reserve assets for future assignment, and a full loan history is provided for each asset with details on the loanee. Reftab facilitates the creation of custom fields within asset profiles, as well as customizable categories and tags to organize assets and ensure that they are easily findable within the system. Businesses can also use Reftab asset tracking to assign assets to users, track software licenses and accessories, email asset details to loanees, and create custom asset status labels and views.

Assets can be tracked using barcodes and QR-codes to check items in and out using scanning devices. Barcode and QR-code tags can be created and printed within the Reftab system, and labels can be customized depending on business needs. When an asset is loaned, it can be checked out of the system by scanning the tag with a mobile or integrated hardware device, and it can be assigned to a specific user. In addition to tracking fixed assets, businesses are able to assign licenses and accessories to assets and users within Reftab, in order to keep track of them and log their usage. Users can track sales of accessories with inventory levels automatically updated, and alerts are sent when stock is low in order to allow users to manage re-orders.
www.reftab.com

Pricing

Starting from
$30/year
Pricing options
Free
Free trial
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Canada

Supported languages

English
Reftab screenshot: The asset catalog include profiles for each asset with relevant data.Reftab Relative ReportingReftab screenshot: Use one easy view to see all the items a user has custody over.Reftab screenshot: View all ongoing loans including details on the person who has loaned the item, when the item was loaned and by whom.Reftab screenshot: Store and track a running total of your consumable items easily under one viewReftab screenshot: Build kit templates to make sure every time a kit needs to be used, all the necessary items are included and not forgotten.Reftab screenshot: Keep tabs on how many accessory items you have any any given time. Email alerts will automatically notify you when you start to run low.Reftab screenshot: Calendars are available to give a quick glance on upcoming reservations and loans.Manage IT assets with Reftab

Reftab user reviews

Excellent
26

Very good
9

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.9
  4.5
  4.7
  5.0
Robert W.

Reftab is awesome

Used weekly for 2+ years
Reviewed 2020-08-26
Review Source: Capterra

I needed to find a solution to manage checkout hardware for staff and students. Anything from laptops to slide rulers. I checked into several options. Some free, some where the startup cost was over $5K. When I found Reftab, I was sold right away. It was so easy to get setup and it covered everything I needed. But then, there's the tech support and customer service aspect. Wholly cow, the Reftab team is on it!!! I've run into a few cases where I could use a feature. I submitted my use case and OMG, they developed it and implemented it. Now, if I asked for something that no one would use, mileage could vary, but they respond quickly and really seem to understand my needs as a customer. The product is great, but the support is what really sold me!

Pros
Reftab is really intuitive. I setup my first instance without needing any support and barely glancing at the documentation. I had a fully functioning demo running with assets and testing check in check out in about an hour of signing up for a demo account. The mobile app adds to that intuitive use.

Cons
I wish I could tie printing inventory labels to my Dymo labelwriter and use a label template to print more customized intentory labels right from the Dymo. OK... I haven't asked if that was possible, yet.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Kevin S.

Great New Asset Management Tool

Used daily for 6-12 months
Reviewed 2019-07-25
Review Source: Capterra

I'd started w/ Reftab as a cloud based asset management tool for tracking and managing electric vehicle charging stations. I've also used Device42 then Insight by Riada as competing products because had developed integrations with Jira Cloud and Jira Service Desk Cloud for our task and service ticket management. Reftab continued to develop their product and has now integrated with Jira. Nice! The cost/month is currently less than 50% of the monthly subscription cost for competing products and the functionality and customer service are truly excellent for our asset tracking and management needs.

Pros
Great value for $ Integrates and Interacts with Atlassian Jira and Jira Service Desk (Provides link between the asset and any issues or tickets) Bulk Import of existing asset information from existing tools. Easy to setup new fields with different configurations. Good filters to find what you are looking for quickly. Mobile app/interface

Cons
The initial product did not integrate with Jira Service Desk. Reftab has since added this capability and setup was reasonably simple.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Luciën J.

Reftab Asset Management

Used daily for 6-12 months
Reviewed 2021-04-20
Review Source: Capterra

Pros
Reftab is a great package what creates and gives ease of use of asset management. It's structured and clear.

Cons
I'm missing some features such as bulk transfer or bulk assign to user but that's quite it, further it's quite neatly build!

Response from Reftab


Hi Lucien, thank you for the review - the ability to bulk assign to a user exists in a couple different places, such as the asset table and the mobile app. Meaning you can assign multiple different assets and peripherals / accessories to users at once.

I think the place you're looking for is within the accessory page. This is easy for us to add and will have it ready for our next release.

Thank you again for your review!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Avishal P.

Best Program on the Market

Used daily for 1-2 years
Reviewed 2021-03-15
Review Source: Capterra

The experience with Reftab has been fantastic, from the program to the management team. Everyone has been so helpful and flexible to tailor the program to work best for us. I would recommend this program to anyone who is looking to track all their assets have automated reports sent out.

Pros
The user interface is simple and easy to work with. Made it so much easier to locate assets that have been signed out to employees and track the usage. It was an easy transition for employees to start using the program and the training aspect was fast and easy. Reporting is fantastic by getting notifications of who has not turned in something.

Cons
I don’t have any Cons on the software because if I do find something missing the Reftab team is always available to try to find a way to get us what we are looking for.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Chris H.

Best-in-class Asset Management solution

Used daily for less than 6 months
Reviewed 2020-06-12
Review Source: Capterra

Reftab was simple to configure and even easier to manage. Our business enjoys the peace of mind knowing we are in control of the cost as we grow in users.

Pros
Reftab provides a powerful and cost-effective solution enabling us to keep track of our physical and digital assets across a distributed workforce.

Cons
I can identify very few cons in the time I've used this platform. The ability to deploy an agent to all hardware to automatically capture information would be nice but not necessary if managed well.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Reftab pricing

Starting from
$30/year
Pricing options
Free
Free trial
Subscription
View Pricing Plans

Free Forever plan includes 50 assets with mobile apps for iOS and Android. Includes barcode scanning, free barcode creator and more.

Paid plans allow you to store more assets and access advanced features. You also get unlimited users accounts. We offer different features based upon the plan you choose. You also choose the amount of assets you need to track.

Reftab features

API
Access Controls/Permissions
Activity Dashboard
Activity Tracking
Alerts/Notifications
Customizable Reports
Data Import/Export
Document Management
Inventory Management
Reporting & Statistics
Reporting/Analytics
Task Management
Third Party Integrations
Workflow Management

Billing & Invoicing (600 other apps)
Compliance Management (731 other apps)
Mobile Access (817 other apps)
Real Time Data (622 other apps)
Search/Filter (671 other apps)
Status Tracking (622 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Reftab

Benefits

Make asset reservations for employees, customers, or students, to put items on hold until they are needed. Users are able to enter a start and end date for the loan, and this data is stored in the system to ensure the given asset is available on those dates.

Keep track of assets, accessories, and licenses that have been loaned, with all data on current loans and a full audit history for each asset stored within the asset profile.

Check assets in and out with barcode and QR-code scanning. The Reftab system gives users the tools to create and print custom tags for scanning assets in and out during loan periods.

Create a custom, branded user portal to allow customers, students, employees, or other loanees to login and make reservations, view approved assets, extend loan periods, and more.

Use the Reftab native mobile apps for Android and iOS to scan items in and out, create and edit assets, track loans, manage inventory, and more.