GAGEtrak vs Reftab

Asset Panda

Freshservice

AssetTiger

GAGEpack

Intellect QMS AI

SVISION on-premises

Compare GAGEtrak and Reftab based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

IndySoft

IndySoft is an on-premise and web-based software designed to manage quality-driven assets, calibration and maintenance for diverse customers of any size

Optimu

Scalable, Optimu meets all metrology requirements and offers several modules to fit a large range of users  : measuring instruments management, calibrations, uncertainties (repeatability & reproducibility), frequencies optimization, monitoring and traceability

eMaint CMMS

eMaint CMMS is a cloud-based maintenance management software that helps teams improve efficiency and optimize maintenance costs with a configurable and easy-to-use interface. The tool helps enhance maintenance operations and equipment reliability.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Workflow

Asset Lifecycle Management

Audit Management

Audit Trail

Barcode Printing

Barcoding/RFID

Calendar Management

Calibration Management

Calibration Scheduling

Certificate/Label Printing

Compliance Management

Configuration Management

Customizable Fields

Customizable Reports

Data Import/Export

Document Management

Document Storage

Electronic Signature

Email Alerts

Equipment Maintenance

FDA Compliance

Historical Reporting

Instrument Management

Inventory Management

Inventory Tracking

Labeling

Label Printing

Monitoring

Multi-Location

Quality Control

Records Management

Reminders

Reporting/Analytics

Reporting & Statistics

Scheduled/Automated Reports

Security Management

Task Scheduling

Traceability

Workflow Management

Work Order Management

Proprietary

GAGEtrak

Windows

GAGEtrak pricing

Quality Assurance MET Lab Technician

I am able to easily update and keep track of when devices need calibrated.

QUALITY SPECIALIST

Gauge management system and tracking abilities.

Calibration Manager

You have different formats for exporting reports.

QC Tech

Easy to work with.   And move around in and able to print labels instead of hand written.

Better compared to the older version made it much easier.

My overall experience has been great, it's very user friendly.  

Engineer

It has the feature to tabulate the data in report which can be present to the auditor.

Web Developer

I am thankful to GAGEtrak for making it easy to monitor audits.

Quality Specialist

The addition of the "days from issue" feature to calculate the calibration due date really helps cut down on unnecessary calibration of unused gages.

By switching from excel based to GAGEtrak it made the tool management system leaner and effective.

Quality tech

Tech support was helpful and quick when I came across an issue.

Even if your database resides on the pc you are using, the "microsoft access" platform inhibits performance.    If your database is on a remote server it gets even worse.  

controller

The workflow system offers gives a smooth flow and better visibility.

Quality Engineer

We are able to track all of our gauges with as much or as little detail as we need.

I finally had to shut the program down and leave several gage calibrations unentered because I had other work obligations that had to be met.

This version of GAGEtrak is getting harder to maintain as the base technology gets older.

Anyone familiar with the user interface of Microsoft Access will have no trouble getting accustomed to using GAGEtrak version 7.

The dialogs and screens are familiar and concise.

This software is pretty costly compared to Gagelist. But I think it is a little more structured for what I need.

Calibration

Version Upgrades

Gage Tracking

Scheduling

User Interface

Reporting

Printing

Ease of Use

Data Entry

Audit and Compliance

Frequent slowdowns and freezes

97% of reviewers feel negative about Performance and Speed. Reviewers indicate the software often runs slowly, with noticeable lag when loading screens or switching between functions. Some users report frequent freezing, requiring them to restart the program, which disrupts workflow. They say delays become more pronounced with larger databases or in remote server environments. Some reviewers find that regular maintenance or database management is needed to maintain acceptable performance. Users think these speed issues are frustrating and impact productivity, especially when handling time-sensitive tasks.

Persistent stability problems

78% of reviewers feel negative about Bugs and Issues. Reviewers report frequent crashes, error messages, and instability, especially after software or system updates. Some users say database problems and compatibility issues with platforms like Office 365 require frequent support intervention. They find that troubleshooting is difficult due to limited self-help resources and that recurring bugs disrupt daily operations. Some reviewers feel the need for IT involvement slows down problem resolution. Users think the prevalence of bugs and crashes creates ongoing frustration and reduces confidence in the software’s reliability.

Reliable audit facilitation

95% of reviewers feel positive about Audit and Compliance. Reviewers indicate the software makes audit preparation and execution much easier by providing quick access to required documentation and records. Some users say auditors are familiar with the system, which streamlines the audit process and reduces stress. They find that audit reporting features and easy retrieval of calibration data help them meet regulatory requirements. Some reviewers appreciate that the software’s reputation with auditors contributes to smoother inspections. Users think the system’s organization and reliability are key benefits during both internal and external audits.

Streamlined user experience

97% of reviewers feel positive about Ease of Use. Reviewers appreciate that the software is straightforward and user friendly, making it simple for both new and experienced users to navigate daily tasks. Some users say adding new items and managing records is quick and intuitive, reducing the learning curve. They find that the platform’s layout and organization help them complete their work efficiently. Some reviewers indicate that the tool saves time and effort, allowing them to focus on other responsibilities. Users think the overall simplicity makes it accessible for everyone in their organization.

Efficient calibration management

85% of reviewers feel positive about Calibration. Reviewers appreciate the software’s ability to track calibration schedules, send reminders, and maintain comprehensive records for a wide range of equipment. Some users say features like dashboards, cloning tools, and automated alerts help them stay on top of calibration due dates and reduce manual errors. They find that consolidating calibration data in one place improves organization and accuracy. Some reviewers feel the tool simplifies planning and reporting, making it easier to manage large inventories. Users think it saves time and ensures compliance with calibration requirements.

Small Business

Large Enterprises

Freelancers

Mid-size Business

CyberMetrics

MaintainX

MaintainX is an AI-powered maintenance and asset management software designed for industrial teams. The platform enables organizations to create and track work orders, manage preventive maintenance schedules, and monitor parts inventory across multiple sites. MaintainX integrates IoT sensors for real-time equipment monitoring and provides customizable reporting tools that transform operational data into actionable insights for reducing downtime and improving efficiency.

Limble

Limble is a web-based and mobile computerized maintenance management system (CMMS) designed for businesses and facilities of all sizes across a variety of industries. Key features include asset management, preventative maintenance management, and work order management.

Sortly

Sortly is an easy inventory solution that helps businesses track and manage their inventory from any device, in any location.

Reftab offers a drag-and-drop designer to build maintenance forms and trigger alerts for upcoming maintenance. Techs can scan barcodes on equipment to log details of work done and manage inspections, and calibrations. An easy-to-use platform for techs and admins to see maintenance overviews.

GAGEtrak vs Reftab Comparison (2026)

GAGEtrak

Reftab

Overview

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