IBM Maximo Application Suite vs IFS Ultimo

TOPdesk

McMain

ArboStar

RedBeam

CMMShere

Planon

Compare IBM Maximo Application Suite and IFS Ultimo based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

CMMSHere an easy way to manage maintenance in any kind and size of the industry, the most customizable software with all editing tools that will enable you to configure as simpler as more robust work order procedures truly adapting to your organization's requirements.

RedBeam’s fixed asset tracking software is designed to save you time and money. Streamline audits, ensure compliance, and improve asset visibility in your organization with our powerful solutions. 


Discover the ultimate solution for tree care businesses with ArboStar. Streamline your operations, grow your business and provide exceptional customer service with this intuitive and easy-to-use cloud-based management platform. ArboStar offers a range of management tools to optimize your processes.

Using a Software as a Service model, Projetech has the proven ability and Maximo expertise to successfully provide the infrastructure, support and maintenance of your Maximo solution for an affordable monthly fee!

Activity Dashboard

Activity Tracking

Alerts/Notifications

Asset Tracking

Audit Management

Barcode/Ticket Scanning

Barcoding/RFID

Compliance Management

Data Import/Export

Dispatch Management

Document Management

Environmental Compliance

Equipment Maintenance

Incident Management

Incident Reporting

Inspection Management

Inventory Control

Inventory Management

Job Management

Job Tracking

Location Tracking

Maintenance Management

Maintenance Scheduling

Mobile Access

Preventive Maintenance

Real-Time Data

Reporting & Statistics

Risk Management

Routing

Safety Management

Scheduling

Service History

Status Tracking

Sustainability Management

Task Management

Technician Management

Third-Party Integrations

Work Order Creation

Work Order Management

Workflow Management

Workforce Management

IBM Maximo Application Suite

Android

Linux

Web-based

Windows

iPad

iPhone

Projetech is a fantastic company. Everyone is so very helpful; they are very organized, and they follow up quickly to see that your issue is resolved in a timely manner.

Director - Presales and Implementation

User Friendly, Highly Configurable, Maximo Mobile, Feature rich in terms of Enterprise Asset Management, Integration Capabilities.

Construction control Rep

It looks good it is web based the icons are bright the drop down menus help. The customer services is great as long as you pay the fees.

Voice Quality Assurance Engineer

It's so customizable you won't have enough time to use all its capabilities. It's a really robust platform which will benefit all you company.

IBM Maximo Consultant

Good customization capabilities using application designer and data base configuration. Easy to integrate with other systems with MIF.

Planner

Unable to view jobs planned in preferred order however I believe that this is a company limitation rather than the application itself.

Maintenance Manager

I think the licensing scheme is confusing and hard to understand.

This product give me the tools needed to get our maintenance department on track with our work orders, preventative maintenance, and purchase orders. Our support rep is amazing.

Customer Experience Manager

The user interface is confusing when attempting to learn how the program functions; modules have similar features, but not all of them are intuitive.

Property Manager

If you have the money this is a great product to use.

I can't really find anything that I dislike about the product. This product will do more than we will ever use.

Library Assistant

Since it is self hosted, there are times that it can be slow because of server problems or heavy use.

Great tool for company-wide activities and actives measurement.

Product Owner

You can configure all sorts of tasks and manage not only tools and machines but all can of assets. Programing and tracking of preventive maintenance.

Tool Shop Manager

I used it daily and became comfortable using it.

IT Consultant

Gives you ease of access to use this tool. Able to generate reports and provides many features and customization as per requirement.

Project Manager

The cost of maintaining a custom integration between Maximo and those systems is just to high compared to integrations between Maximo and less demanding systems.

Senior supervisor

Will not work with apple products. Log ins will expire for no apparent reason and is laborious to reinstate.

IBM Maximo Application Suite screenshot: Customizable dashboards and reporting features allow users to track key metrics, visualize performance, and generate reports tailored to their needs, providing actionable insights for data-driven decisions.

IBM Maximo Application Suite screenshot: Create and track key performance indicators such as health scores, risk scores and degradation rates with Maximo. These data-driven KPIs give you a clear picture of asset condition and help your teams prioritize maintenance activities based on actual need

IBM Maximo Application Suite screenshot: Maximo Optimizer uses AI and machine learning techniques to streamline field service management by creating efficient schedules and intelligently dispatching tasks.

IBM Maximo Application Suite screenshot: Real-time remote assistance from experts helps technicians use the organization's collective knowledge to resolve issues quickly and efficiently while reducing errors.

IBM Maximo Application Suite screenshot: Deploy AI vision models at scale with IBM Maximo Visual Inspection Edge, enabling real-time inspections on edge servers connected to high-resolution cameras, specialized imaging systems, drones, and vehicle-mounted devices.

Large Enterprises

Mid Size Business

Non Profit

Small Business

TOPdesk is a service management platform for busy IT service teams that want to get things done. Packed with features and templates for processes like Incident Management, Asset Management and Change Management, TOPdesk is ready to use and quick to personalize. Our in-house experts are here to help.

Planon offers an integrated workplace management system (IWMS) for corporate real estate, facility managers, service providers and financial professionals. It helps them streamline business processes for assets, workplaces, real estate, and employees.

McMain Software builds a software solution to optimize all of your asset management tasks and helps you improve the maintenance management processes. It helps you maintain your assets in an efficient way.

IFS Ultimo is a SaaS EAM solution from IFS, focused on maintenance & safety and well known for a rapid deployment, ease of use and an unparalleled time to value.

Asset Lifecycle Management

Billing & Invoicing

Calibration Management

Components Tracking

Contract/License Management

Cost Tracking

Document Storage

Energy Management

Equipment Management

Equipment Tracking

Facility Management

Facility Scheduling

Fixed Asset Management

For Mechanical Equipment

For Schools

Fuel Tracking

Historical Reporting

Inventory Tracking

IT Asset Management

IT Asset Tracking

Key & Lock Management

Labor Cost Reporting

Manuals

Monitoring

Multi-Location

Parts Management

Predictive Maintenance

Purchase Order Management

Real-Time Monitoring

Real-Time Reporting

Reminders

Repair Tracking

Reporting/Analytics

Software License Management

Space Management

Task Scheduling

Vehicle Information

Vendor Management

Visitor Management

Warranty Tracking

IFS Ultimo

Werkvoorbereider

Now and then we have problems with the software getting stuck and there are several error messages which we don't know what they mean.

IT application manager

The problem that you can connect a user to only one department. In our organisation users can have different roles and that can cause problems sometimes.

Senior Receptionist 

The easy to use interface, as soon as you have all the data inserted in the program it's an easy to use customer friendly solution.

applicatie ontwikkelaar & functioneel beheerder

We are very satisfied with Ultimo. They know their own quality and also regularly discuss customer requirements with the customer.

Applicatiebeheerder

It is extremely good with maintenance of our assets.

Coördinator Technical service

Ability to adjust almost everything yourself en de ease of it. The thinking and support of the consultant if it's not possible we make it posible.

The good user interface with extensive help file assistance.

Directeur

The many possibilities and functionalities are great.

Maintenance manager

Easy well integrated functionality. Everything hangs well on eachother when you did a good set-up.

The very good helpdesk support. The variety of modules that can be used.

Administratie Vakgroep Medisch Techniek

My overall experience with Ultimo has become a real adventure for me to understand the system. After almost 4 years i must say that Ultimo becomes more clear to me.

Projectingenieur

A huge step forward since we switched from Optim to Ultimo: ease of use, indefinite possibillities. High level of automatisation of tasks en jobgeneration and follow-up.

Director Operations

Ultimo helps us in our asset management and continuous improvement that is needed the get the most revenue out of these assets.

Application coordinator Ultimo

Ultimo is used for over 10 years and has improved rapidly is this period.

Applicatie beheerder

Easy to configure, if you have the knowledge you can also make  complex configurations. Lot of basic functionality, configuration is not necessary if you want to use Ultimo as it comes.

Updates/upgrades are not so easy to do, every time an update is done it takes a few days for a consultant of Ultimo to get the system to work without errors and with all the changes made in the past.

Technical Support

The software is a little bit expensive. You also have to pay for almost all extra features.

It cost you a lot of money. But in the end it is all worth it.

IBM Maximo Application Suite vs IFS Ultimo Comparison (2026)

IBM Maximo Application Suite

IFS Ultimo

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives