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The maintenance of organizational assets such as buildings, machines, and equipment is an important task. Without proper maintenance, even minor issues can blow up, stalling operations and even costing lives.
However, managing the maintenance process can be a daunting task if performed manually. Maintaining an optimum inventory of spare parts, tracking equipment health, analyzing maintenance trends, etc. are not only administrative hassles but prone to costly errors.
Dedicated maintenance management software can help organize these processes and improve their efficiency. In this buyers guide, we’ll explain what this tool is, what are its common features, and how these features can help automate various tasks and reduce administrative burden.
Here’s what we’ll cover:
Maintenance management software is a tool that helps businesses organize the tracking and servicing of their assets such as buildings, equipment, and machines.
Though useful to any business with any sort of physical assets, this software is particularly essential for businesses in the asset-heavy industries to ensure the proper upkeep of their large facilities and numerous equipment.
Maintenance management software has two kinds of deployment choices, viz. cloud-based and on-premise.
Cloud-based deployment: In this deployment model, the vendor takes care of the software’s hosting, periodic updates, bug fixes, and support for a recurring, monthly or annual fee. You can access the software via web browsers or desktop/mobile apps.
On-premise deployment: In this deployment model, the vendor typically offers the software for a one-time license fee. You can use the software by installing it on your computer or servers, however, you will have to take care of software upkeep and data backup. Some vendors may offer support and maintenance services at an additional cost.
Key questions to ask a vendor before you buy: Do you offer both cloud-based and on-premise deployment options? If yes, then which one would you recommend for my business?
Maintenance management software offers several features that can reduce administrative burden in managing assets. Let’s look at them more closely.
Work order management: Allow users to submit and schedule maintenance job requests by adding details such as the type of problem and materials required. The requests are then pushed for review and approval, which get automatic updates on status changes.
Creating a work order in Maintenance Connection
Asset tracking: Allow users to view and monitor the details of organizational assets, such as their warranties, performance, life expectancy, and depreciation.
Asset tracking in eMaint
Predictive maintenance: Enable users to access real-time asset condition/performance data on a central dashboard. This allows preempting maintenance works to prevent unforeseen downtime.
Viewing summary reports of maintenance requirements in Bigfoot CMMS
Inventory management: Help users track the inventory of materials and parts needed for optimal maintenance operations.
Inventory management in Maintenance Connection
Reporting: Allow users to generate and analyze reports on asset utilization, work orders, and maintenance expenses.
Viewing reports in Maintenance Connection
Key question to ask a vendor before you buy: What are the differentiating features of your software product?
Note: The applications selected in this article are examples to show a feature in context and aren’t intended as endorsements or recommendations. They’ve been obtained from sources believed to be reliable at the time of publication.
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