ProcureWare Pricing, Features, Reviews & Comparison of Alternatives


Cloud-based procurement software for SMBs and enterprises

4.78/5 (9 reviews)

ProcureWare overview

ProcureWare by eBid Systems is a modern SaaS application that helps procurement teams manage vendors, conduct sourcing events, and track supplier contracts. With ProcureWare, organizations have the tools they need to drive process efficiency and cost savings throughout the enterprise. Since 1999, eBid Systems has been providing supplier management, sourcing, bidding, and contract management software-as-a-service to clients globally across a range of industries.

ProcureWare provides a suite of tools to manage supplier relationships. With ProcureWare, Organizations can centrally manage and control supplier engagements to support improved risk management and sourcing decisions. ProcureWare streamlines the on-boarding process through a customizable supplier self-registration process and monitors whether insurance, certification, and diversity information is up-to-date.

Buyers can then invite pre-qualified suppliers to competitive bidding events using pre-defined templates for various RFx types. Once bid responses are received, ProcureWare streamlines the process of bid evaluation and facilitates collaboration of the sourcing team in analyzing and scoring responses. ProcureWare’s contract management capabilities support ongoing management of supplier engagements, including centralized access to contract documents, modifications, and contract milestones.

ProcureWare can be configured to the needs of any organization, with customizable fields, reports, scheduled reminders, message templates, user roles and localization into any language and currency.


Pricing options
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Canada, Europe, Latin America, Middle-East and Africa
ProcureWare screenshot: ProcureWare - Build supplier contact databaseProcureWare Overview 2016ProcureWare screenshot: ProcureWare - Access contact details from multiple devicesProcureWare screenshot: ProcureWare - Create new bidsProcureWare screenshot: ProcureWare - Analyze supplier entries for biddingProcureWare screenshot: ProcureWare - Configure rules for biddingProcureWare screenshot: ProcureWare - Store contracts in a central repository

ProcureWare reviews


Very good

Value for money
Ease of use
Customer support
Shawn Mitchell

Vital component of our E-Procurement Initiative

Used daily for 2+ years
Reviewed 2016-06-20
Review Source: Capterra

ProcureWare has enabled our city to fully automate the formal solicitation function including vendor registration, management of the procurement solicitation lifecycle including transparent communication with our vendors, vendor award, contract management, etc. The software is intuitive and cloud based allowing 24/7 access from anywhere with an internet connection. I highly recommend ProcureWare.Ease of Use; Cloud Based providing centralized access to Procurement and Vendor Data 24/7; Contract management capabilities; Excellent Customer Support and Quality Control (upgrades are tested thoroughly to reduce any chances of unintended software bugs).

Read the full review

Salvatore Amadeo

Overall the experience has been great.

Used daily for 6-12 months
Reviewed 2017-04-30
Review Source: Capterra

From the beginning we've had a very positive experience with the software including an outstanding techncal support team. We started by looking into developing a custom purchasing program and quickly realized the cost was prohibitive. We were however able to customize this software to accomplish everything we need it to do at a fraction of the cost. Our Mayor and Comptroller loved that feature. As the Purchasing Agent I love the increase in bid responses, more competitive pricing and labor savings. With new features in place, we are in the process of rolling the software out to the all town departments for quoting and contract management. This software has already saved the Town a lot of time and money and we expect those savings to increase over time.

Read the full review

John Shaffer

EBid Systems Review

Reviewed 2011-02-03
Review Source: Capterra

The EBid team has provided superior support and has not only customized our platform to meet specific needs, but also has provided suggestions and ideas focused on efficiency and cost reduction. I highly recommend eBid Systems to any business considering a move to electronic procurement. Over the past 18 months, we have exceeded all of our goals related to implementation and cost savings. We had a daunting task to find an electronic procurement software package that can be effectively used by hundreds of individuals, spread out over several states, for the procurement of all types of products, services, and constructions projects. Not having a centralized procurement team, the software needed to be intuitive and easy to use, yet powerful enough to support multi-prime, multi-million dollar projects. We did an extensive evaluation of 15 different packages and eBid Systems was the obvious winner as they clearly understand the needs of the end user. EBid Systems has enabled us to efficiently streamline our processes, maintain document and communications management consistency, assure delivery of communications, manage a 4,000 member vendor pool, and generate reports needed to run our business.

Read the full review

Jay Porter

Procurement Systems Review

Used daily for 1-2 years
Reviewed 2016-06-15
Review Source: Capterra

It was real step forward for us in terms of centralizing our bid communication and access to more robust reporting features than what we had prior to implementation.It's very easy to maneuver, intuitive and "user-friendly." We like the dashboard, and the ability of the system to centralize everything for convenience and audit purposes

Read the full review

Jay Sheldon Wesley

Manager of Procurement/Strategic Sourcing Manager

Reviewed 2014-04-11
Review Source: Software Advice

eBid is very user-friendly for our employees (as users and read-only) and suppliers/contractors. The feedback I have received from our 2500+ suppliers/contractors is that eBid makes it easier to navigate through the bidding process with the Metropolitan District Commission. Since we installed the eBid System, bidding competition has increased 350%. It has also driven the cost of the goods and services we have been procuring down because of the increased competition. We have registered over 2500 suppliers/contractors to the system. We continue to expand our supply base and increase competition.

Read the full review

ProcureWare pricing

Pricing options
View Pricing Plans

Contact eBid Systems for pricing information or a quote

ProcureWare features

Audit Trail
Custom Fields
Customizable Reporting
Data Import/Export
Third Party Integration

API (439 other apps)
Access Control (180 other apps)
Activity Dashboard (346 other apps)
Activity Tracking (219 other apps)
Automatic Notifications (354 other apps)
Compliance Management (213 other apps)
Document Storage (198 other apps)
Inventory Management (212 other apps)
Inventory Tracking (208 other apps)
Invoice Management (197 other apps)
Monitoring (200 other apps)
Real Time Data (235 other apps)
Reporting & Statistics (266 other apps)
Workflow Management (231 other apps)

Additional information for ProcureWare

Key features of ProcureWare

  • Sourcing management
  • Supplier relationship management
  • Leverage RFx templates
  • Bidders list management
  • Online client portal
  • Customizable user interface
  • Generate custom reports
  • Supplier self-registration
  • Single sign-on
  • Supplier management
  • Third party integration
  • Customizable supplier categories
  • Contract document repository
  • Set up alerts for renewal dates
  • Import supplier database
  • Configurable bid questions
  • Bid document distribution
  • Unlimited custom fields
  • Insurance certificate management
  • Auction management
View All Features


• Procurement teams can quickly access supplier information through ProcureWare's centralized database. Suppliers are responsible to self-register and keep their company information up to date including service categories, experience certifications, licensing, and insurance.

• The internal procurement team has the opportunity to review and approve new vendors in ProcureWare before inviting them to a bid. ProcureWare makes it easy to standardize supplier qualification and create a consistent step-by-step process.

• With ProcureWare’s integrated messaging capability, procurement teams can easily send vendor notifications and distribute bid documents. The system will track delivery and automatically log the communication, creating an auditable trail.

• Procurement teams can create and store ready to use RFI, RFP and RFQ templates in ProcureWare to ensure consistency and alignment with business rules.

• With ProcureWare, procurement teams have a number of options in the way they choose to administer and ultimately award a bid. The system supports team bid scoring, sealed bidding, reverse auctions, automatic bid tabulation, and the comparison of alternative award scenarios.

• ProcureWare allows procurement teams to auto-generate a contract from an awarded bid. These contracts along with their related documents, modifications, and warranties can be accessed and managed through a centralized database.