ProcureWare Pricing, Features, Reviews & Comparison of Alternatives

ProcureWare

Cloud-based procurement software for SMBs and enterprises

4.82/5 (11 reviews)

ProcureWare overview

What is ProcureWare?

ProcureWare by eBid Systems is a modern SaaS application that helps procurement teams manage vendors, conduct sourcing events, and track supplier contracts. With ProcureWare, organizations have the tools they need to drive process efficiency and cost savings throughout the enterprise. Since 1999, eBid Systems has been providing supplier management, sourcing, bidding, and contract management software-as-a-service to clients globally across a range of industries.

ProcureWare provides a suite of tools to manage supplier relationships. With ProcureWare, Organizations can centrally manage and control supplier engagements to support improved risk management and sourcing decisions. ProcureWare streamlines the on-boarding process through a customizable supplier self-registration process and monitors whether insurance, certification, and diversity information is up-to-date.

Buyers can then invite pre-qualified suppliers to competitive bidding events using pre-defined templates for various RFx types. Once bid responses are received, ProcureWare streamlines the process of bid evaluation and facilitates collaboration of the sourcing team in analyzing and scoring responses. ProcureWare’s contract management capabilities support ongoing management of supplier engagements, including centralized access to contract documents, modifications, and contract milestones.

ProcureWare can be configured to the needs of any organization, with customizable fields, reports, scheduled reminders, message templates, user roles and localization into any language and currency.
www.ebidsystems.com

Pricing

Pricing options
Subscription
Value for money
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Devices

Business size

S
M
L

Markets

United States, Canada, Australia
ProcureWare screenshot: ProcureWare - Build supplier contact databaseProcureWare Overview 2016ProcureWare screenshot: ProcureWare - Access contact details from multiple devicesProcureWare screenshot: ProcureWare - Create new bidsProcureWare screenshot: ProcureWare - Analyze supplier entries for biddingProcureWare screenshot: ProcureWare - Configure rules for biddingProcureWare screenshot: ProcureWare - Store contracts in a central repository

ProcureWare reviews

Excellent
9

Very good
2

Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.8
  4.8
  4.7
  4.8
Kunjan Dayal

ProcureWare is our System!

Used daily for 2+ years
Reviewed 2019-06-13
Review Source: Capterra

We started using ProcureWare in 2015-16 and have steadily increased our utilization from simple quotes to Requests for Proposals and task orders. I am very happy with the system and I see it making us less and less paper dependent, while creating opportunities to work with more and more qualified vendors.

Pros
We at Community Transit rely on ProcureWare to conduct vendor outreach, obtain full and open competition, award contracts and we are making it our home base! It gives us all the flexibility we need and yet keeps us good on timely awards and exercise of options.

Cons
That it is not our ERP system:) I see no Cons, just a lot of opportunities to keep the system expanding into our buying activities.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Shawn Mitchell

Vital component of our E-Procurement Initiative

Used daily for 2+ years
Reviewed 2016-06-20
Review Source: Capterra

ProcureWare has enabled our city to fully automate the formal solicitation function including vendor registration, management of the procurement solicitation lifecycle including transparent communication with our vendors, vendor award, contract management, etc. The software is intuitive and cloud based allowing 24/7 access from anywhere with an internet connection. I highly recommend ProcureWare.

Pros
Ease of Use; Cloud Based providing centralized access to Procurement and Vendor Data 24/7; Contract management capabilities; Excellent Customer Support and Quality Control (upgrades are tested thoroughly to reduce any chances of unintended software bugs).

Cons
none

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Craig Weddle

Grant County Public Utility District has grown with eBid Exchange over nearly 9 years

Reviewed 2011-04-05
Review Source: Capterra

I highly recommend the eBid Exchange product, especially for public agencies looking to improve efficiency in the contracting and bid solicitation process. As a company, I also highly recommend eBid Systems - they have consistently provided outstanding customer service, technical support, and general responsiveness to customer problems and inquiries. They have been a pleasure to work with.

Pros
The eBid Exchange product has continually been improved to meet our needs over the 9 years we have used it. We've reduced paperwork and mailing costs associated with bid solicitations dramatically since implementing Exchange. Responsiveness to customer needs and problems has been outstanding over the course of our business relationaship.

Cons
No significant cons identified.

Rating breakdown

Ease of use
Customer support

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Salvatore Amadeo

Overall the experience has been great.

Used daily for 6-12 months
Reviewed 2017-04-30
Review Source: Capterra

Pros
From the beginning we've had a very positive experience with the software including an outstanding techncal support team. We started by looking into developing a custom purchasing program and quickly realized the cost was prohibitive. We were however able to customize this software to accomplish everything we need it to do at a fraction of the cost. Our Mayor and Comptroller loved that feature. As the Purchasing Agent I love the increase in bid responses, more competitive pricing and labor savings. With new features in place, we are in the process of rolling the software out to the all town departments for quoting and contract management. This software has already saved the Town a lot of time and money and we expect those savings to increase over time.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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John Shaffer

EBid Systems Review

Reviewed 2011-02-03
Review Source: Capterra

The EBid team has provided superior support and has not only customized our platform to meet specific needs, but also has provided suggestions and ideas focused on efficiency and cost reduction. I highly recommend eBid Systems to any business considering a move to electronic procurement. Over the past 18 months, we have exceeded all of our goals related to implementation and cost savings.

Pros
We had a daunting task to find an electronic procurement software package that can be effectively used by hundreds of individuals, spread out over several states, for the procurement of all types of products, services, and constructions projects. Not having a centralized procurement team, the software needed to be intuitive and easy to use, yet powerful enough to support multi-prime, multi-million dollar projects. We did an extensive evaluation of 15 different packages and eBid Systems was the obvious winner as they clearly understand the needs of the end user. EBid Systems has enabled us to efficiently streamline our processes, maintain document and communications management consistency, assure delivery of communications, manage a 4,000 member vendor pool, and generate reports needed to run our business.

Cons
I can think of none.

Rating breakdown

Ease of use
Customer support

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ProcureWare pricing

Pricing options
Subscription
View Pricing Plans

Contact eBid Systems for pricing information or a quote

ProcureWare features

Audit Trail
Auditing
Customizable Reporting
Data Import/Export
Third Party Integration

API (668 other apps)
Activity Dashboard (571 other apps)
Activity Tracking (329 other apps)
Automatic Notifications (517 other apps)
Billing & Invoicing (301 other apps)
Compliance Management (385 other apps)
Document Management (316 other apps)
Document Storage (312 other apps)
Inventory Management (426 other apps)
Inventory Tracking (335 other apps)
Monitoring (301 other apps)
Real Time Data (340 other apps)
Real Time Reporting (300 other apps)
Reporting & Statistics (527 other apps)
Workflow Management (426 other apps)

Videos and tutorials

Additional information for ProcureWare

Key features of ProcureWare

  • Sourcing management
  • Supplier relationship management
  • Leverage RFx templates
  • Bidders list management
  • Online client portal
  • Customizable user interface
  • Generate custom reports
  • Supplier self-registration
  • Single sign-on
  • Supplier management
  • Third party integration
  • Customizable supplier categories
  • Contract document repository
  • Set up alerts for renewal dates
  • Import supplier database
  • Configurable bid questions
  • Bid document distribution
  • Unlimited custom fields
  • Insurance certificate management
  • Auction management
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Benefits

• Procurement teams can quickly access supplier information through ProcureWare's centralized database. Suppliers are responsible to self-register and keep their company information up to date including service categories, experience certifications, licensing, and insurance.

• The internal procurement team has the opportunity to review and approve new vendors in ProcureWare before inviting them to a bid. ProcureWare makes it easy to standardize supplier qualification and create a consistent step-by-step process.

• With ProcureWare’s integrated messaging capability, procurement teams can easily send vendor notifications and distribute bid documents. The system will track delivery and automatically log the communication, creating an auditable trail.

• Procurement teams can create and store ready to use RFI, RFP and RFQ templates in ProcureWare to ensure consistency and alignment with business rules.

• With ProcureWare, procurement teams have a number of options in the way they choose to administer and ultimately award a bid. The system supports team bid scoring, sealed bidding, reverse auctions, automatic bid tabulation, and the comparison of alternative award scenarios.

• ProcureWare allows procurement teams to auto-generate a contract from an awarded bid. These contracts along with their related documents, modifications, and warranties can be accessed and managed through a centralized database.