Smartsheet vs Napta

Clockify

Jira

Asana

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

Dashboard

Task Management

Progress Tracking

Multiple Projects

Project Planning

Reporting/Analytics

Collaboration Tools

Gantt/Timeline View

Milestone Tracking

Prioritization

Budgeting/Forecasting

Time & Expense Tracking

Reviews for Smartsheet come from a wide variety of industries, including information technology and services (8% of reviewers), computer software (6%), and construction (6%). The most frequent use case for Smartsheet cited by reviewers is project management (60% of reviewers).

Users and use cases

Some users say Smartsheet offers good value for money for small teams, and reviewers appreciate free collaborators and generous trials. However, some users report high costs for larger teams, and reviewers mention limited free options and expensive advanced features.

Value for money

The Smartsheet integrations most frequently cited by reviewers are: Microsoft Excel (a spreadsheet product rated 4.8 out of 5 for its integration with Smartsheet), Microsoft Outlook (an email management product, 4.7), and Tableau (a data visualization product, 4.7).

Integrations

Smartsheet is a project management solution with key features that include project planning and scheduling, task management, support for multiple projects, reporting and project tracking, collaboration tools, and more.

Open Source

Smartsheet

Web-based

Android

iPad

iPhone

monday.com

Trello

Google Sheets

Basecamp

Wrike

Airtable

Procore

Microsoft Teams

ClickUp

Quickbase

Microsoft SharePoint

Buildertrend

Zoho Projects

Zoho CRM

Business

Enterprise

Advanced Work Management

Limited and complex formula support

product manager

Calculations and logic equations found in MS Excel are not all available and work arounds are not easily found.

59% of reviewers feel negative about Smartsheet’s formula functionality. Users indicate that complex formulas are difficult to create and often require workarounds or multiple columns. They say not all Excel formulas are supported, and some formulas break when sheets are modified. Reviewers find that large sheets with many formulas can become slow, and the lack of advanced calculation options limits their ability to perform intricate data analysis or automate calculations as easily as in Excel.

Performance and reliability concerns

Project Manager

The smartsheet application for desktop is slow and unreliable, so I only user it in the browser.

61% of reviewers feel negative about Smartsheet’s bugs and reliability. Users report experiencing slow load times, occasional crashes, and glitches, especially with large sheets or during peak usage. They mention frustration with lag, server errors, and the need for stable internet connections. Reviewers also note issues with the desktop and mobile apps, delays in updates, and error messages that are hard to interpret, making troubleshooting and quick fixes challenging.

Manual saving and update frustrations

The version history is hard / nonexistent, it doesn't auto save, you can't collaborate with someone in the document -- you have to save and refresh.

Performance Marketing Manager

Auto-saving doesn't always capture changes made, particularly if multiple people are editing the document at once and with poor connection.

38% of reviewers feel negative about Smartsheet’s update process. Users express frustration with the lack of reliable autosave, requiring manual saving after every change. They report lost work when forgetting to save or during crashes, and difficulties with real-time collaboration as updates are not always reflected instantly for all users. Reviewers also mention that multi-user editing can lead to conflicts or unsaved changes, and the need to refresh pages frequently disrupts workflow.

Sheet size and management limitations

42% of reviewers feel negative about Smartsheet’s sheet management. Users report issues with row and sheet limits, slow performance on large sheets, and difficulties with copying, pasting, or transferring data between sheets. They mention challenges with saving, permissions, and managing multiple users editing simultaneously. Reviewers also note that some features are less intuitive than in other spreadsheet tools, and the lack of tabs or easy navigation can make managing complex projects cumbersome.

High and restrictive pricing structure

Research Scientist

Essentially they inferred that a lack of action by the user infers consent, and used this to try to force my company into an additional contract year, in addition to trying to increase the paid members count and "upgrading" our package, resulting in an extra 4K of costs.

Director, Interactive Media

The per user cost is high so where we would like to have additional users who are more "part time" users but the cost is prohibitive for a company our size.

46% of reviewers feel negative about Smartsheet’s pricing. Users say the cost per user is high, especially for small businesses or teams needing many licenses. They mention frustration with minimum license requirements, expensive premium features, and frequent upselling. Reviewers report that the lack of a free plan and high renewal costs make it difficult to justify the expense, particularly when only a subset of features is used or when temporary users need access.

Versatile task and data tracking

Commercial Manager

It facilitates tracking progress and serves as a platform for disseminating information to multiple departments within our organization.

Contract Administrator

Smartsheet allows us to track, monitor and share real time data regarding projects

94% of reviewers feel positive about Smartsheet’s tracking abilities. Users say they can easily monitor tasks, deadlines, and progress across various projects. They highlight the benefit of customizable forms, real-time updates, and the ability to assign and track responsibilities. Reviewers find the tracking features useful for managing workflows, visualizing metrics, and automating repetitive processes, which helps them stay organized and improve productivity across teams.

Flexible and secure file sharing

Media Designer

Smartsheet allows us to create and share spreadsheets online with other team members, and control the level of access each user has.

94% of reviewers feel positive about Smartsheet’s file sharing options. Users appreciate being able to share documents with internal and external collaborators, set permission levels, and work on files in real time. They mention the convenience of cloud-based access, integration with tools like Google Drive and OneDrive, and the ability to share links without requiring recipients to have an account. Reviewers value the platform’s security features and the ease of managing shared information across teams and clients.

Comprehensive project oversight

Sr. Project Manager

The ability to track a project, update timelimes based on missed deadlines, share with a customer and have a live document is so important for a successful project.

Brand and Planning Manager

The use of automation rules and workflows makes this software excellent to keep large plans up to date with multiple stakeholders and in my opinion it is the perfect blend of excel and project make this a great solution for tracking project progress.

96% of reviewers feel positive about Smartsheet’s project tracking capabilities. Users report that they can monitor project progress, assign tasks, and manage timelines efficiently. They mention the value of customizable dashboards, automated workflows, and multiple views (like Gantt charts) for tracking milestones and resource allocation. Reviewers find it helpful for keeping teams aligned, extracting status reports, and managing multiple projects simultaneously, all in a centralized and accessible platform.

Sales Representative

With the help of this software, it is possible to track the process of production of new miniatures and to easily collaborate on projects with freelance sculptors and casting contractors.

Using Smartsheet, I am tracking all of my sales pipeline and custom commissions, which is made possible thanks to the flexible and spreadsheet-oriented interface provided by it.

Office Manager Project Assistant

With other construction project management software, what you pay for one year of Smartsheet will get you maybe a week for those other platforms. If you wanted to use just the basic sheets or take advantage of their feature rich workspaces and templates, you can use Smartsheet to track projects, office operations and costs, and as a document center (we use it to track our subcontractors certificates of insurance expirations dates), Smartsheet is definitely invaluable to us as a central project and operations management system that we can all access anywhere.

IT Project Manager

About 6 months later things started to break, we assumed it was due to user error but ran traces and cell change histories but could find no end user or admin activity that would explain the corruption in the financial data, project status and time in status data, portfolio reporting, and filters that were built for us.

Co-Founder and Chief Executive Officer

I use smartsheet every day to keep track of our progress on my project, assign tasks and put my finger on what’s going right and where we’ve got some drag, more than I have to sort through a big pile of email.

We use it to manage construction jobs and track job costs and documents all in one place.   And the platform could not be more affordable!  

Compliance

What I liked most about Smartsheet is its flexibility - it combines the familiarity of spreadsheets with powerful project management features, making it easy to organize, track, and automate workflows.

Academic Programs Coordinator

Being an Academic Programs Coordinator, I rely on Smartsheet to organize time, follow program progress, and coordinate the activities of instructors and administrative personnel.

Marketing Coordinator

Template customization helps me standardize various processes, including event coordination, workflows, client appointments, and campaign performance.

Land Acquisition Admin

I have found a way to do almost everything I want with the program, even if it takes a few helper columns and a couple reports to get everything just right on the final dashboard. But having forms and summary reports available for everyone at one click is an absolute gamechanger!

HR Director

The ability to list your task with due dates and be able to check them off as you have completed the task

I enjoy the way it provides a structure and visibility to the complex workflows and at the same time seems to be flexible enough to make adjustments every day.

SR SYS Admin

I like the fact that I can easily create and design giant mockups of anything that I wish, then share them securely and quickly with coworkers.

Country HSE manager

When using tool in different geographies entries could come within some time, it is important to save your entries in first place, or it is better to use it in timely manner.

Owner

You can attach files and leave comments directly on a specific row/task, keeping all context in one place.

Having the position of the Sales Representative, I have to ensure maximum productivity in spite of all the pending orders and production deadlines.

IT Manager

The workflows feature is nice also, helps with alerting the team of certain points in project without overloading them with info that doesn't necessarily pertain to their role.

Not understanding who and how our instance is accessed and what changes were made is not ok and leading our team to look for replacements before our next contract renewal.

Psychologist

The AI interface to add quickly to dashboards makes it a breeze to populate summaries on the spot.

Software Developer

Have to mention the high personalization and the ability to create different styles of plans for different purposes.

Finally, the thing that really leads me to not recommend the platform is the lack of transparent audit trails for Smartsheet employees in the instance.

Finance Director

Smartsheet is a good tool for organising projects and tracking the progress of different initiatives.

Payroll and Billing

Anytime I need to notify a coworker with a specific explanation, I can simply do so by mentioning the name in the notes and it will notify.

Smartsheet is a perfect place for small businesses to start with and to help them grow to the next level project management software.

I initially enjoyed it's ability to upload documents and create forms which made handling contractors and onboarding new hires easier.

Program Manager

I was able to create dozens of sheets that all rolled up to about 15 key sheets with a key project dashboard per project and a exec level reporting dashboards.

Partner

Yes it's free, yet it's like excel so you can keep creating columns but that gets in the way if you're trying to scale across the enterprise.

Senior Manager

It is great at handling complex projects and it is good at bridging the gap between spreadsheet and your ERP tool.

Research Project Support Coordinator

The feature of sharing sheets with team members, assigning responsibilities, and setting permissions ensured a synchronized understanding among all individuals and facilitated their effective contribution.

Financial Analyst

Its ability to work with traditional spreadsheet formats while also using it for more complex project management, like tracking timelines, budgets, and resources.

The pros are developping clear project plan, progress, and milestones along with being able to share them.

Information Technology Audit

Allows proper and clean organization of tasks, can be customized to specific needs of the project and allows monitoring of tasks to allow timely view of tasks that are behind schedule.

Design Engineer - Systems Integration Lead

Smartsheet is a great excel alternative with many different enhanced options such as project management tools/views, assigning users to rows/tasks, comments, automation, dashboards, etc.

Director, Digital Marketing Automation

I used to automate invoice approval, project intakes, and project management, and they have reduced resourcing and effort.

Support platform is now AI first, accuracy last. When opening a ticket, you are prompted to use AI to create the ticket.

Director

What I really enjoy is being able to customisable workflows, automation of tasks and real time tracking with collaborative features in a highly intuitive interface.

sales development

Smartsheet is like a supercharged spreadsheet designed for teamwork and project management, offering flexibility, collaboration tools, and automation to help teams work more efficiently.

This tool allowed us to organize tasks by categories and systematize them, automate many of them, and monitor execution by workers.

Senior Designer

I utilize their Gantt charts also to produce project timelines for clients - and in particular clients with whom I have multiple projects, and they can see them all in one place by creating a widget that shows all ongoing timelines in comparison.

I like most that you can share large amounts of data with large groups of people over a cloud based-service so there is no need to save files.

VP of Accounting

it keeps budgets, tracking, and reporting organized in one place.

Senior Researcher

I like the customizable dashboards that smartsheet has which enable you to monitor and oversee your key metrics in one place.

Smartsheet keeps the raw data in one place, but does not help to analyze and make sense of it.

President

Integrations with third party systems via Zapier works, but it can be a bit clunky at times.

Creative Director

This limitation has been a bit disappointing, as I was hopeful that after the recent upgrade of your system, there would be an included option to publish my calendar in a way that works with my Apple devices.

Product Designer

With Smartsheet, you can easily create and manage projects, track progress, and collaborate with team members in real-time.

Director of Quality

Its combination of user-friendly design, logical interface, and sophisticated project presentation makes it a valuable asset for managing projects and driving team success.

Operations Lead

It is an effective way to keep track of access reviews for my company.

Project Tracking

Reviewers indicate Smartsheet’s project tracking aspect is central to their workflow, allowing them to monitor progress, set up automations, and keep clients informed. Users report that Gantt charts, alerts, and dashboards help them visualize timelines and track completion. They find Smartsheet easy to use for tracking multiple projects and appreciate real-time updates. Some users feel project tracking requires significant setup for advanced needs and mention a lack of resource mapping compared to specialized tools. Of the 45 Smartsheet users who gave detailed accounts of their use of Project Tracking, 91% rated this feature as important or highly important.

Project Planning and Management

Spreadsheet Functionality

Tracking

Scheduling

Users report that Smartsheet’s task management capabilities allow for easy creation, assignment, and tracking of tasks. Reviewers highlight automated reminders, customizable workflows, and real-time updates as helpful aspects. They say Smartsheet supports detailed task breakdowns, attachments, and status tracking, keeping teams organized and accountable. Integrations with Google Apps, Salesforce, and Jira are mentioned as valuable. Some users feel the interface can become convoluted with many tasks or team members, and note limitations in progress tracking and resource assignment. Of the 197 Smartsheet users who gave detailed accounts of their use of Task Management, 92% rated this feature as important or highly important.

Team Collaboration

Data Management

Reporting

Small Business

Mid-size Business

Large Enterprises

Freelancers

Teamwork.com

Combining powerful project management and easily streamlined operations - we’re the only platform built for managing client projects, profitably.

Float

Float is a resource management and scheduling software that helps teams match the right talent to projects. The platform offers resource scheduling, capacity planning, project estimates, and financial tracking capabilities, allowing organizations to monitor project profitability from planning through execution. Float integrates with existing business systems while maintaining GDPR and SOC2 compliance for data security.

Resource Guru

Resource Guru is a comprehensive resource management, planning, and scheduling solution designed to help organizations streamline day-to-day operations and optimize resource utilization. With its user-friendly interface and intuitive features, Resource Guru empowers teams to master time and achieve blissful simplicity in resource management.

Napta (formerly known as PickYourSkills) helps businesses create and manage teams for multiple projects and ensure compliance with GDPR standards. The platform lets project managers post staffing requirements, select suitable employees using automated suggestions, and track utilization of resources via a unified portal.

Calendar Management

Forecasting

Reporting/Project Tracking

Utilization Reporting

Napta

Adobe Workfront

Basic

Stakeholder Engagement & Org Change Lead Switzerland 

Weird lack of 'back' buttons to navigate back a page and instead you have to double click on the browser page back arrow twice.

Senior Project Manager

very practical features on staffing and resource management

Smartsheet vs Napta Comparison (2026)

Smartsheet

Napta

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives