Microsoft To Do vs OmniFocus

Trello

Asana

ClickUp

Todoist

Things

Coolfire Core

Compare Microsoft To Do and OmniFocus based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Activity Tracking

Alerts/Notifications

Collaboration Tools

Commenting/Notes

Customizable Templates

Data Import/Export

Deadline Management

Drag & Drop

Mobile Access

Notes Management

Prioritization

Productivity Tools

Progress Tracking

Recurring Tasks

Reminders

Reporting/Analytics

Reporting & Statistics

Search/Filter

Sub-Task Management

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Third-Party Integrations

To-Do List

Reviews for Microsoft To Do come from a wide variety of industries, including information technology and services (8% of reviewers), computer software (7%), and education management (5%). The most frequent use case for Microsoft To Do cited by reviewers is task management (89% of reviewers).

Users and use cases

Most users consider Microsoft To Do to offer excellent value for money, as they receive a comprehensive free version with no hidden costs. Some users report confusion about pricing tiers, and a few find the Pro version expensive.

Value for money

The Microsoft To Do integrations most frequently cited by reviewers are: Microsoft Outlook (an email management product rated 4.8 out of 5 for its integration with Microsoft To Do), Microsoft Teams (a meeting product, 4.5), and Google Calendar (a scheduling product, 4.5).

Integrations

Microsoft To Do is a task management solution offering key features such as task management, task scheduling, task editing, reminders, alerts/notifications, and task progress tracking, among others.

Microsoft To Do

Web-based

iPad

Android

iPhone

Windows

Basic

Software Developer

What I like about Microsoft To Do is how light and clean it feels; I’m able to quickly jot down tasks, set reminders for them, and share rudimentary lists with my colleagues without them needing any training.

Operations manager

My team like it as they are operationally focused and have a lot of fact finding within their roles so they will flag an email add to the to do and then go back to it once the task is complete.

technical operations manager

it integrates with O365, making for an easier time getting my tasks from the places i do my work to the places i track my work.

Engagement Officer

I love that I can set tasks with separate due dates and reminders - they are set to each email and you can have daily planner checklists as well as syncing across multiple devices.

Photo and Videomaker

It integrates well with other services just as the calendar and you can transform to do in appointment in the calendar and allocate time to

Customer Service

Although this program is great and allows me to track appointments, meetings and task's in one application, this program does lack some advanced features that other programs have available.

Assistant Manager

The ability to break tasks into subtasks and set reminders keeps our workspace operations running smoothly.

Curriculum Designer and trainer

What’s nice too is that you can set deadlines for the future, which is helpful in case you have yearly items to complete.

Office Manager

We use to print out monthly lists to refer to, now everyone can make changes, review what still needs to be done, add notes, etc.

Operations Lead

As someone with ADHD, Microsoft To Do helps me keep track of daily tasks and plan ahead for future deadlines.

Owner

It helps me organize my daily tasks fast and I can access it from different devices.

Freelance Editor

However, once I graduated to larger project management across multiple software ecosystems, the limits of MTD became abundantly clear. If one needs it for small project management, I think it is a better piece of software than its immediate competitor (Google Tasks).

Marketing Associate

In my job, I typically get a slew of tasks given to me in quick succession on calls, and having the to-do list up it the best way for me to log in each one quickly, add details during a call/meeting, and then get moving on completing each task within my longer timeframe.

Student

Its clean interface, smart lists, and integration with Microsoft 365 make it efficient for organizing tasks, setting reminders, and collaborating with others.

President

I most like the ability to create multiple groups, projects, and lists within projects that remain grouped together.

Freelance Photographer

It's got a few really nice features such as being able to group your task lists, changing the background of your lists, sync with your OneDrive account, etc.

Marketing Specialist

By far out of all the apps ive used to create lists and stay organized this is the one that keeps me on track.

Customer Service Consultant

One of the best feature that I use daily is the fact that it syntonize seamless with Outlook making it easy to manage my emails and tasks from one place.

Project Manager

Task lists are clear, reminders work reliably, and it helps stay organized throughout the day.

For example, under my Pleasures Group, I can maintain a birthday party invite list from last year, and use that list going forward.

The features it has work great for small project management or general to do lists, but beyond that, it lacks some of the common features of its competitors.

This is one of the few applications that keeps me on track on all my work and personal projects.

Short Course Manager

This makes it feel close to hand and enables easy task management and collaboration across teams.

Manager

This instantly helps me wrap my head around my daily task at hand. And as I gain future tasks I add it right to the to-do list.

Chief Product and Strategy Officer

It’s lightweight, mobile-friendly, and ideal for staying on top of personal to-dos while crushing big-picture product strategy initiatives.

Great for getting started as a basic to-do list, but not quite suitable for power users.

Program Manager

The sync works just perfectly I can create a task on my laptop version of To do and in less than a second it syncs to my mobile .

The think that I like least about Microsoft To Do is that all the tasks show up in my outlook program, even if they are not assigned to me.

i am hoping it integrates better with loop in the future, as i like to keep notes in there.

Senior Event Specialist

It syncs seamlessly across devices, making it easy to stay on track whether you're planning your day or managing long-term projects.

Lab engineer

The best thing about Microsoft To Do is how well-balanced its robust task management tools are with its ease of use. Although it is simple to use, its robustness allows it to cover a wide range of organizational demands, from basic to-do lists to more intricate project management chores.

I liked the ability to organize tasks into categories and to have access to these via my phone.

analyst

For me, less important small undone tasks clutter the list so much that I have to delete it all and start from scratch if I want to be abel to make sense of it at all and see my priorities, not a cluster of minor tasks.

You will find it built in to Outlook across desktop and iOS Apps.

Founder

Also, there is something about the my day feature where it would be great if it was easier to rollover unfinished tasks from my previous day.

To be able to link projects into this on greater detail would be good

Paid Media Manager

Nothing - it does everything it needs to for a to do list and everything runs smoothly.

Design Engineer - Systems Integration Lead

It has been the first thing I check at the beginning of each work day and helps me manage tasks, task priority, and due dates.

The features it has could technically do this work, but I found that this created more confusion and mental drain than a more feature rich alternative.

Digital Marketer

Clean interface, easy task sorting by list and priority, and fast sync across devices.

Senior Software Development Engineer

I love that when the program is opened it generates reminder notifications of the pending tasks that need to be completed, I think it is a very good assistant for all software developers.

Administrator

Sometimes i use my daily/weekly checklist and sometimes I don't.

System and Network Admin

My overall experience with Microsoft To Do has been positive, as it offers a simple and intuitive interface for task management, but it lacks some advanced features needed for more complex project workflows.

It is an effective way to keep on top of tasks, with reminders to keep you focused and organised.

Sales Executive

Sharing tasks and lists promotes teamwork, and the "My Day" function aids in keeping attention on daily priorities.

I was hopeful about Microsoft To Do because it integrates nicely with the broader Microsoft ecosystem.

Senior Director of Product Management

It helps organize and keep track of tasks and lists.

Right at the top is My Day label to click on and see the days task I have saved and planned ahead for.

Communication Contractor

The ability to plot in different tasks and goals and have them precisely ordered and available to check off or edit.

I can make my task ahead of time so that makes it easier to do other things without having to mark a task everyday.

Reviewers indicate Microsoft To Do's task management capabilities help them stay organized, prioritize activities, and break down large tasks into subtasks. Users report that Microsoft To Do allows easy creation, categorization, and visibility control of tasks, with seamless integration into Office 365 and Outlook. They find it valuable for both personal and team workload management, including sharing lists for collaboration. Users say Microsoft To Do supports efficient time management, though some mention limitations for complex project management needs. Of the 121 Microsoft To Do users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

Users report that Microsoft To Do’s reminders are highly customizable and help them avoid missing deadlines or important events. Reviewers indicate reminders can be set for specific times or intervals, and notifications work reliably across devices. They find Microsoft To Do’s reminders valuable for both personal and team tasks, helping them stay on track in busy schedules. Some users mention the need for more flexible preset options and improved integration with Outlook reminders. Of the 89 Microsoft To Do users who gave detailed accounts of their use of Reminders, 96% rated this feature as important or highly important.

Daily Task Scheduling

To-Do Lists

Features

Email Integration

Mobile and Desktop Versions

Sync Across Devices

Task Prioritization

Inconsistent and overwhelming notifications

Accessibility Consultant

The notifications for scheduled tasks aren't always on time and they can easily be missed especially on mobile (iOS).

Information Technology Assistant

I need to open it manually, and if not, the software will not updating automatically and not sending notification for any pending task on my list.

47% of reviewers feel negative about Notifications. Some users report that alerts are unreliable, with notifications sometimes delayed, missed, or not appearing at all. Reviewers indicate that notification settings can be confusing, leading to either too many alerts or not enough reminders for important tasks. Some users say they have to manually check the app to avoid missing deadlines, and others mention that managing notification preferences can be cumbersome. Reviewers also express frustration with notification performance on certain devices and platforms.

Uncertain updates and cost issues

Ph.D. Scholar

I cannot share the lists if required with my family as they are not a part of the institution and personal purchase of the software is a little steep for non-institutional use.

41% of reviewers feel negative about Update and Purchase. Some users report frustration with infrequent updates and uncertainty about the product’s future after acquisition by Microsoft. Reviewers indicate concerns about discontinued support, limited integration outside the Microsoft ecosystem, and a lack of new features. Some users say the transition from Wunderlist to Microsoft To Do has led to missing functionalities and confusion. Reviewers also mention that premium features and cross-platform access can be costly, making it less accessible for some individuals and teams.

Comprehensive task tracking features

I am able to see everything scheduled for the day and keep track of things I have completed and what is coming up.

Has helped us organize and track the work to ensure everything is assigned and completed on time

96% of reviewers feel positive about Task Tracking. Some users say the platform makes it simple to monitor daily tasks, set priorities, and track progress across devices. Reviewers appreciate being able to assign tasks, set due dates, and receive reminders, which they find essential for staying on schedule. Some users report that the intuitive interface helps them avoid missing deadlines and manage both short-term and recurring tasks. Reviewers indicate that tracking features are useful for both individual and team productivity.

Flexible list organization tools

Webservice Developer

Works with Other Microsoft Stuff: If you use other Microsoft apps like Outlook or OneNote, Microsoft To-Do plays nice with them, so you can keep all your stuff together in one place which makes us being organized and make work efficient.

software engineer

It synck with outlook task ; It is free ; I like it because we can organize easily (drag and drop) list of items and list of list of items ; It help keeps everything organized !

96% of reviewers feel positive about Organization. Some users report that the software allows them to manage multiple lists, categorize tasks, and use folders for better clarity. Reviewers appreciate the ability to sort tasks by project, category, or context, which they say helps them stay on top of both personal and professional responsibilities. Some users say the customizable structure and integration with other Microsoft apps contribute to a streamlined workflow. Reviewers indicate that organizing tasks into themed groups or subfolders makes it easier to manage complex schedules and projects.

Intuitive and simple interface

95% of reviewers feel positive about Ease of Use. Some users report that the software is straightforward to set up and navigate, even for those with limited technical experience. Reviewers appreciate the clean design and intuitive menus, which they say make adding and managing tasks quick and hassle-free. Some users find that the platform works seamlessly across devices and integrates well with other apps. Reviewers indicate that the simplicity of the tool helps them stay focused and organized without unnecessary complexity.

2-10

201-500

Self-Employed

1000+

Most users consider Microsoft To Do to offer strong value for money, highlighting that it is entirely free for all Microsoft accounts and provides access to a wide range of features without requiring payment. They say the free version includes most functionalities needed for personal and professional use, making it accessible for individuals and small businesses with limited budgets. Most reviewers indicate that the lack of a premium tier or hidden costs is a significant advantage, and they appreciate being able to use the app across devices and platforms at no charge. Some users report that all premium features are unlocked in the free version, and they find it easy to get started without worrying about monthly fees. Some reviewers feel the free plan is sufficient for the majority of users, with only a few expressing a desire for additional features available in a paid version. However, some users mention that the Pro version is expensive compared to alternatives and that the cost may not justify the extra features. A few reviewers find the pricing structure or communication about free versus paid options confusing.

Microsoft

OmniFocus is a powerful task management software that provides tools to capture, organize, and focus on the right tasks at the right time. OmniFocus seamlessly integrates with Apple devices, allowing users to quickly add tasks from anywhere and stay organized across all their devices.

Assignment Management

Calendar Management

Dashboard

Project Management

Real-Time Notifications

Resource Management

Task Board View

OmniFocus

Linux

Subscription

v4 Standard License

v4 Pro License

OmniFocus for the Web

Sr. Digital Marketing Executive

It's a feature rich tool that help me to organize all the tasks and even allows to add subtasks in details very quickly.

Graphic Designer

Omnifocus has every power task list feature you could want, and is perfect for GTD workflows.

Pastor of Adult Discipleship

Omnifocus Is a feature rich, GTD friendly, task management system with enough features for power users.

I have used OmniFocus for 3+ years and have used it to implement a strict GTD system and then gradually adjusted it overtime to more modern methods.

Real Estate Salesperson

My overall experience with OmniFocus is it has a much more varied and diverse features that can be used more effectively using it in the workplace, as the price is really worth it in using it.

Especially if I am working on a large project and need a more robust system.

Microsoft To Do vs OmniFocus Comparison (2026)

Microsoft To Do

OmniFocus

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives