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Task Management Software

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monday.com logo

monday.com

4.6
(3.1K)

Project Management Made Easy

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Build your team's perfect task manager on monday.com to plan, manage, and track all of your work. Then add no-code automations to streamline important processes. So you spend less time on answering emails or updating spreadsheets, and more time helping your team.

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Trello logo

Trello

4.5
(22.2K)

Visual collaboration tool for shared project perspectives

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Teams of all sizes use Trello to organize and manage their tasks. Trello can be used to store and track information transparently, run better meetings, and automate repetitive tasks with an intuitive interface that makes it easy for anyone to onboard, all from the same platform.

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Asana logo

Asana

4.5
(11.7K)

The work management platform to organize work across teams.

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Asana is a task management tool where you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join millions of teams across 190 countries who use Asana to get more done.

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Basecamp logo

Basecamp

4.3
(13.9K)

Flexible project management & team communication tool

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Basecamp is a collaborative project management, team communication, and daily task tracking application suitable for use by teams of all sizes, from freelancers and SMBs to large enterprises.

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ClickUp logo

ClickUp

4.7
(3.3K)

Project management, task tracking, & professional goal tools

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Managing your tasks has never been easier. With one click, select tons of tasks and perform any action on them with ClickUp's Multitask Toolbar. Organize tasks and make quick changes. Shuffle tasks as the team adjusts to new requirements and sort all of your tasks globally, not just by project.

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Wrike logo

Wrike

4.3
(1.8K)

Manage your projects from start to finish with Wrike

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Create and assign tasks with trusted workflow management from Wrike. Track progress with Gantt charts, Kanban boards, reporting tools, and more. Share the latest files, communicate in real-time, and get a bird's eye view for easy prioritization.

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7shifts logo

7shifts

4.7
(889)

Simplifying labor management, one shift at a time.

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7shifts is an all-in-one solution for restaurants to schedule staff, communicate with their team, optimize labor, and more in one easy-to-use platform. Build a happier, more efficient workplace with 7shifts. Start free today.

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Jira logo

Jira

4.4
(12.7K)

Project & Issue Tracking Software - See why we're #1!

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With Jira, task management is easy. Plan, track and report any business project with Jira and keep your team organized - any team, any size. Get started today!

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HoneyBook logo

HoneyBook

4.8
(536)

Client management for freelancers & SMBs

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Everything you need to get business done: task management, proposals, contracts, payments, & more.

Use code "ONLY1" to start for $1/mo.

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Zoho Projects logo

Zoho Projects

4.2
(271)

Project Management, Collaboration and Bug Tracking

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Zoho Projects lets you create milestones, task lists, tasks and subtasks. View task dependencies to see priority tasks and kanban cards to see tasks by status.

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Scoro logo

Scoro

4.6
(198)

All-in-one work management software.

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Scoro is an award-winning end-to-end work management solution which enables you to control your entire workflow in one place.

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Smartsheet logo

Smartsheet

4.5
(2.5K)

An online work execution platform for any size organization.

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Smartsheet, an online work execution platform, empowers organizations to plan, track, automate, and report on work. Over 80,000 brands rely on Smartsheet for project and work management because of its easy-to-use interface, real-time gantt charts and dashboards, and work automation features.

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beSlick logo

beSlick

4.7
(24)

Workflow and task management software for business & teams

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Process Bliss is a simple, powerful task management platform to manage team tasks and workflow together with reporting, dashboards, and integration/automation with other software. Importantly, you can also create and centralise your processes, procedures and policies so everything is in one place.

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ActiveCollab logo

ActiveCollab

4.5
(388)

Automated project management tool

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A powerful task management system that helps you steer clear of redundancies and overloads. Break down your work into actionable tasks and organize them using different task views and scheduling options. Make sure all tasks are assigned to the right people based on their capacity and availability.

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ZenHub logo

ZenHub

4.3
(32)

Productivity management for disruptive software teams.

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ZenHub helps development teams get more done by automating repetitive, mundane tasks that take away valuable developer time.

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Range logo

Range

4.7
(31)

Range facilitates teamwork that works from anywhere.

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Build successful, focused teams with Range. No more chasing progress updates or unproductive meetings. Stay in sync and get more done.

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Productboard logo

Productboard

4.7
(139)

Customer-driven product management system

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Productboard is a customer-driven product management system that empowers teams to get the right products to market, faster.

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Rooftop logo

Rooftop

4.3
(9)

Email and project management software for modern teams

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Rooftop is a collaboration platform designed to help teams with email management, customer support, and task/project management. It allows users to manage incoming and outgoing messages, collaborate on emails and tasks, and keep track of team performance.

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Jolt logo

Jolt

4.7
(263)

Comprehensive Digital Food Safety & Operations Software

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A global leader in task management, Jolt gives owners and managers a real-time view of checklists from their phone, and uses in-store tablets to ensure your brand standards are always met. Trusted by brands across the globe, Jolt has helped over 300,000 hourly workers complete over 3 billion tasks.

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Profit.co logo

Profit.co

4.9
(144)

Most Intuitive OKR Software

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Profit.co is the most intuitive OKR Software for managing individual, team, & organization-wide goals for businesses of all types. Businesses can utilize Profit.co to define custom metrics and roll out OKRs across the entire company in order to track goals & results.

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GanttPRO logo

GanttPRO

4.8
(354)

Online Gantt chart software for project management

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GanttPRO is a task management tool based on Gantt charts. Used by 500K+ project managers & CEOs from different spheres. Great UX/UI allows team members to start working right away. Task, resource, cost, team collaboration, workload, templates, export, and more - get them for FREE on a trial!

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Indy logo

Indy

4.7
(97)

Own it.

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Indy is a set of admin tools for freelancers that enables a seamless workflow from the first proposal to the final contract payment and everything in between.

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Zipline logo

Zipline

4.7
(12)

Task management platform for retail businesses

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Zipline is a task management platform designed to help businesses in the retail industry streamline customer and employee experiences through surveys, assessments, messages, a resource library, and more. Administrators can create groups for team members and managers to share information and collaborate on tasks from within a digital workspace.

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Bitrix24 logo

Bitrix24

4.1
(573)

100% free CRM, collaboration, and communication tool suite

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Define tasks for yourself or your colleagues, assign tasks and delegate them. Track the time for each task and create reports at the end of the period.

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Flow logo

Flow

4.5
(100)

Project management software tool.

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Flow is a simple task management tool that helps you coordinate all of your team’s work

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Here's what we'll cover:

Buyers Guide

Task Management

Task management software buyers guide

Task management software allows businesses to automate processes involved in creating, assigning, prioritizing, and tracking the tasks of a project. This enhances team efficiency and helps complete projects on time. 

In this buyers guide, we’ll look at the key features and considerations you should have in mind when buying task management software.

Here’s what we'll cover:

What is task management software?

Task management software is a tool designed for collaborative project execution. The solution is used by teams to view task schedules on team calendars and track task status using online project dashboards. 

A key facet of task management software is that it’s usually offered as a module within full-suite project management solutions that include additional features for advanced project planning, in-depth reporting, and extensive team collaboration.  

Deployment options for task management software

Task management solutions come in cloud-based (SaaS) or on-premise versions. The key difference is that vendors take care of hosting and managing a cloud-based solution but with on-premise tools this responsibility lies with the buyer.    

Both the deployment options have their pros and cons but we focus on cloud-based software over on-premise ones. For small businesses, cloud-based tools make more sense as they require lower upfront costs, have faster implementation, receive automatic updates, and need no maintenance on users’ end.  

Here’s the difference between the two:

  • Cloud-based: Pay for your preferred monthly/annual subscription plan and you’re good to go; all you need is a computer with an internet connection. You can scale the services up or down as per changing business requirements.

  • On-premise: There’s no recurring monthly/annual charge involved; you purchase the license upfront (costlier than the other option) and host the software on your own servers. You sacrifice easy scalability but win complete control over your data. 

Key question to ask SaaS vendors:

  • What security measures have you put up to protect our data?

Key question to ask on-premise solution vendors:

  • What’s the typical implementation time of the tool? 

What are some common features of task management software?

The core features of task management solutions revolve around execution of tasks: creating, editing, and tracking their completion.  

Let’s look at the most common features of these solutions:

Task creation and scheduling: Breakdown a project by creating tasks and subtasks from scratch or by importing from email, Excel spreadsheets, or .csv files. Assign tasks to team members by adding details about the activity and due dates.  

1. Scheduling a task in Airtable

Scheduling a task in Airtable

Progress tracking: Track status of tasks, such completed, in-progress (with percentage of completion), or overdue. View these details as task lists, calendars, or kanban dashboards. 

2. Tracking tasks in Asana (1)

Tracking tasks in Asana

View and edit tasks Update tasks with additional details, re-use or copy existing task lists, drag-and-drop tasks to change their status, bulk assign tasks, and color-code tasks to assign priority.  

3. Task editing in Flowlu (1)

Viewing and editing task details in Flowlu

Task notifications: Configure automatic emails or in-app alerts to notify stakeholders about changes made to tasks, such as due date extensions. 

4. Setting up task notifications in Anydo (1)

Configuring task notifications in Any.do

Task tagging and search: Organize and catalog tasks with appropriate labels for easy search using filters, such as departments, project names, and due dates. 

5. Using filters to search for tasks in Airtable (1)

Using filters to search tasks in Airtable

Collaboration: Share files with team members; attach documents and images, leave notes, and reply on comments to explain the details of a task. 

6. Commenting on tasks in Basecamp (1)

Commenting on a task in Basecamp


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Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations; they’ve been obtained from sources believed to be reliable at the time of publication.