ClinicSense vs MidexPRO

Noterro

MassageBook

Jane

Everything you need to run a better practice. Practice management software that offers charting, scheduling, billing, payments & more.  Installable PWA on iOS and Android devices.

MassageBook is a business management solution designed to help massage therapists automate processes related to appointment scheduling, email marketing, and customer loyalty. Teams can use the website builder to streamline directory listing, online booking, gift certificates & reviews.

Jane is a cloud-based practice management software designed to help health and wellness practitioners manage online booking, scheduling, billing, and more.

Massage Therapist

Anytime I have questions or concerns they are always timely with their responses and I love that they do personalized videos to answer my questions.

The customer service is amazing - I get responses from real humans within hours of sending them a question.

ClinicSense is a massage therapy software designed to help massage therapists manage appointment scheduling, email reminders, invoicing, and other administrative tasks on a unified interface. 

ClinicSense also features industry best SOAP notes, marketing tools and more.

Access Controls/Permissions

Activity Dashboard

Alerts/Notifications

Appointment Management

Appointment Scheduling

Assessment Management

Automated Scheduling

Availability Indicator

Availability Management

Before & After Pictures

Billing & Invoicing

Booking Management

Calendar Management

Calendar Sync

Case Notes

Charting

Client Database

Client Management

Client Portal

Clinical Notes

Compliance Management

Confirmations/Reminders

Contact Database

Contact Management

Credit Card Management

Credit Card Processing

Customer Database

Customer History

Customizable Branding

Customizable Fields

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Data Security

Debit/Credit Card Processing

Discount Management

Document Management

Document Storage

Document Templates

Electronic Payments

Electronic Signature

Email Management

Email Marketing

Email Reminders

Employee Management

EMR/EHR

Event Scheduling

Financial Management

For Chiropractors

For Healthcare

For Medical Spas

Forms Management

For Occupational Therapists

For Physical Therapy

For Podiatrists

For Salons and Spas

Gift Card Management

Healthcare Compliance

HIPAA Compliant

In-Person Payments

Invoice Management

Marketing Automation

Medical History Records

Mobile Access

Mobile Alerts

Multiple User Accounts

Online Booking

Online Intake Forms

Online Payments

Patient Intake

Patient Management

Patient Portal

Patient Records Management

Patient Scheduling

Payment Processing

Physician Scheduling

Point of Sale (POS)

Practice Management

Progress Notes

Progress Reports

Progress Tracking

Promotions Management

Ratings/Reviews

Real-Time Notifications

Real-Time Reporting

Real-time Scheduling

Real-Time Updates

Recurring Appointments

Referral Tracking

Reminders

Reporting/Analytics

Reporting & Statistics

Reputation Management

Rescheduling

Role-Based Permissions

Sales Reports

Scheduling

Secure Data Storage

By industry, ClinicSense reviewers are most commonly professionals in health, wellness and fitness (74%). The most frequent use case for ClinicSense cited by reviewers is massage therapy (86% of reviewers).

Users and use cases

Most users consider ClinicSense affordable and cost-effective, with flexible tiered pricing and no hidden fees. Some reviewers feel recent price increases are substantial, and some users wish the price were lower despite the overall value.

Value for money

The ClinicSense integrations most frequently cited by reviewers are: Square Payments (a payment processing product rated 4.7 out of 5 for its integration with ClinicSense), Square Point of Sale (a payment processing product, 4.6), and Stripe (a payment processing product, 4.7).

Integrations

ClinicSense is a massage therapy solution offering key features such as appointment scheduling, calendar management, online booking, and SOAP notes, among others.

ClinicSense

Web-based

Android

iPhone

iPad

Mindbody

Acuity Scheduling

Vagaro

Meevo

Fresha

Calendly

Square Appointments

Lite

Standard

Premium

Limited mobile functionality

Website loads slowly on mobile device (when using it on browser site, it kicks you out often and need to re-login but it doesn't do it on a desktop site), app does not allow charting or reviewing reports.

No dedicated app for iOS and mobile web browser version is missing many key features of desktop version.

56% of reviewers feel negative about ClinicSense’s mobile app. Users indicate that the mobile experience is less reliable and lacks many features available on the desktop version, such as charting and report access. They find the app slow to load, difficult to navigate, and sometimes prone to logging them out unexpectedly. Some reviewers mention frustration with the interface and the absence of a dedicated iOS app, leading them to rely on desktop shortcuts or avoid the mobile app altogether. These limitations hinder productivity on the go.

Cumbersome payment workflows

Owner

I tried to tinker with the superbill in your system by adding information to my provider profile but the formatting was strange looking and was not well received by insurance companies.

Acupuncturist

that it does not integrate telus health for most of my online billing

41% of reviewers feel negative about ClinicSense’s payment processing. Users report difficulties with invoice formatting, lack of integration with certain payment hardware, and limited options for customizing payment types such as insurance billing. Some reviewers find the process of correcting payment errors or managing account credits confusing and time-consuming. Others mention issues with delayed receipts, problems charging expired cards, and missing features like automatic membership charges. These challenges can lead to inefficiencies and occasional frustration during billing and payment collection.

Ongoing feature enhancements

Owner, VP/CFO

They are great to work with, the software is functional and intuitive, and they're always coming up with new improvements.

97% of reviewers feel positive about ClinicSense’s continuous improvement. Users report that the company regularly updates the software, often incorporating user feedback into new features and enhancements. They value the visible commitment to making the platform better over time, noting improvements in both functionality and user experience. Some reviewers mention that the team is open to suggestions and communicates upcoming changes, which makes them feel heard and involved in the product’s evolution. This ongoing development helps users adapt to changing business needs.

Streamlined daily operations

Registered Massage Therapist

Clinicsense has been the most intuitive and straightforward to use.

RMT, Owner

It's easy to use, very intuitive and provides me with exactly what I need.  

98% of reviewers feel positive about ClinicSense’s ease of use. Users say the platform simplifies their daily tasks, making business management more efficient and less stressful. They appreciate being able to handle all aspects of their work from a single system, whether on desktop or mobile. Reviewers find the interface intuitive and straightforward, allowing them to quickly learn and navigate the software. Many mention that the system’s simplicity helps them stay organized and complete tasks faster, contributing to a smoother workflow and a more manageable workload.

Responsive personalized support

96% of reviewers feel positive about ClinicSense’s customer support. Users highlight the quick response times and the helpfulness of the support team, often receiving personalized video guides or detailed instructions. They appreciate being able to reach real people who address their concerns efficiently, minimizing business disruptions. Many reviewers mention that support staff are approachable, knowledgeable, and proactive in resolving issues. The availability of comprehensive tutorials and resources further empowers users to troubleshoot and learn independently.

LMBT, MSPT, OWNER

It handles everything I need it to (scehduling in oerson and online, email blasts, reminders, google reviews, gift certificates, reports, documentation, payments).

I love the integrated features they have like the square payment processing integration, email campaigns for marketing, clients birthdays, and client retention.

Navigation and professionalism of the program allows for all aspects of clinical practice to be performed with ease from intake to appointment scheduling and payment.

Licensed Massage Therapist Owner

ClinicSense has helped transform my solo practice into a thriving multi-practitioner hub in my area for best in class service.

Massage Therapist and Esthetician

I do massage therapy and some Esthetic services and I’m able to use this booking service for all my treatment and even create my own waiver forms for my clients to fill out and sign.

Right now if I need to provide the file to a lawyer (for example), I need to download each treatment note separately, which for clients who have been coming to me for years can take a lot of time.

RMT and Owner

It is very user friendly, the short codes when doing notes, appointment reminders to clients (they also enjoy that) and sending out forms to clients

Owner operator

I use the email newsletter section to keep my clients updated on my availability if I am taking holidays and my clients have often responded how much they like this feature.  

If you have a clinic of more than one practitioner I do not recommend using this booking system. While the price is inexpensive there are constant glitches that will change booking settings, the reminders will remind of appointments on the wrong date, and you soon realize that you get what you paid for.

Licensed Massage Therapist and owner

I love their fast and specific customer service, the seamlessness of booking clients and intake, the email campaigning, and most of all their SOAP nots section!

The app doesn’t have a way to write client notes so I either need to have a laptop at my office or wait until I get home to enter notes.

Medical Massage Practitioner

I've had excellent customer support the few times I've needed help.   And the features for handling clients, scheduling, intake forms, and SOAP notes are robust and very flexible.

REGISTERED MASSAGE THERAPIST

Having scheduling, charting, invoicing, and client communication all integrated into one platform saves a lot of time and streamlines day-to-day practice management.

So if i cfrate a holiday card and want to put it in my email, i can not attach the file anymore.

LMT, CES

I love the abilility to manage my clients, do soap notes, and get credit cards on file to reduce cancellations or charge no shows.

Alternative Health Practioner

The convenience of having an app to quickly access scheduling, client info, confirming/changing bookings.

ClinicSense is very helpful overall, but one scheduling drawback stands out. When clients go to book, they often default to a 60-minute massage. If a 60-minute slot doesn’t fit, the system shows me as unavailable — even though I might have room for a 30- or 45-minute session.

For example, rather than use the excellent electronic note keeping system for client records, (soap notes,) I prefer to make a printout of a client file and write notes with a pen.

Owner Operator

Clients report that they love the ease of booking appointments online, and the ability to fill out paperwork pre appointment.

Owner RMT

As an example, if I work Monday through Friday, 9am to 6pm now and I want to change to Monday through Thursday, 1pm to 8pm in the new year, I can't set that and have my online schedule reflect this correctly.

RMT, Reflexologist, Manual Osteopath, Reiki Master

The value, customer support, appointment scheduling, and reminder notifications are all offerings that I like most about ClinicSense.

Owner and Operator

I am a sole practitioner, and ClinicSense is a great value for complete scheduling and appointment management and payment processing.

Also, I like to new wait list feature, it allows my  clients to add themselves to the waitlist for convenience.

Licensed massage therapist

I wish when using my Square terminal for payments on Clinicsense,  that it would allow the option to print a credit card receipt immediately from the Square terminal for the client, not just an email.

Sometimes ClinicSense make changes to things (i.e. revenue reports) that creates more work me, not less.

They have great customer support and easy to navigate UX, I appreciate their price point and overall design and information, including end of year reports.

Also, theybgot rid of being able to attach or send videos or documents in an email.

They are fast and easy to deal with customer service wise, they transferred all of my clients over with no extra mark-up- and when I had trouble navigating the site and working out the links they sent me a personalized video ironing out the problem in MINUTES.

Second, writing SOAP notes on mobile can be a bit difficult. While notes can be entered through the website, it’s not very smooth on a phone.

Massage therapist

Clinic sense is well worth the money, everything I need is all in one place, their customer service is incredible and they are continuously improving their system according to what we need.

Prior to using ClinicSense, my schedule was a mess and my treatment notes were disorganized.

ClinicSense vs MidexPRO Comparison (2026)

ClinicSense

MidexPRO

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives