Club OS vs Gym Assistant

Vagaro

WellnessLiving

PushPress

Vagaro is all-in-one software for beauty, wellness, and fitness professionals. Manage appointments, accept payments, run marketing campaigns, and grow your business all from one easy-to-use platform designed to help you save time and boost revenue.

WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health and wellness focused businesses. Designed for wellness establishments including yoga studios, spas, salons, personal training, fitness gyms, pilates studios, and dance clubs, WellnessLiving provides the tools users need to manage day-to-day business tasks, employees, memberships, sales, marketing, and more.

PushPress is a recurring billing & membership management suite that helps gym owners to run their fitness facility and manage classes, take payments, & more

Club OS is a sales engagement and marketing automation platform designed to help gyms and studios of all sizes manage lead acquisition, follow-ups, class scheduling, and client communications, among other processes. Supervisors can monitor employees' availability and set up personal training sessions or appointment dates.


Club OS

Web-based

My PT Hub

ABC Trainerize

bsport

Virtuagym

Basic

Fitness manager 

Gym Management

Small Business

Large Enterprises

Mid-size Business

Freelancers

Mindbody

Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

Daxko Operations

Complete operations software for member-based nonprofits - integrating programs, billing, and check-ins in one secure system.

Gym Management Software with no monthly fees, easy to use, track activity, online sign-up, door access, billing, reports, mobile app, US based support, Free demo. Simple, powerful & affordable.


Membership Management

For Gyms

Billing & Invoicing

Most reviewers indicate that Gym Assistant delivers strong value for money, as they appreciate the affordable one-time purchase and lack of recurring fees. Some reviewers feel hardware add-ons and upgrades can be costly when expanding functionality.

Value for money

By industry, Gym Assistant reviewers are most commonly professionals in health, wellness and fitness (76%). The most frequent use case for Gym Assistant cited by reviewers is membership management (72% of reviewers).

Gym Assistant

Windows

GymMaster

ABC Glofox

Kicksite

Gym Assistant Software License

Owner

It doesn’t allow you to add “due dates” to day pass membership options, allowing these members to have access to our facility after their membership has expired.

owner

The integration they have with the door controller system as well as the ease of use with online sign-ups has allowed me more freedom as well as savings every month because of my minimum staff requirements.   

so if someone just wants to add tanning for 2 months we have to manually remember and remove access so they aren't billed for it

I would like to see an integrated app to go with their Bluetooth keycard access so members wouldn't have to have 2 different apps for the gym

I struggle setting up how I wanted everything to work but the ability to call I. and talk to knowledgeable help got be going in no time.

GateKeeper (24/7 access) sometimes has issues with connectivity and can run a bit slow.

Administrator

We can compete with other fitness centers because GA allows for 24/7 accessibility.

If it could be accessed remotely from my phone, I haven't found that feature yet.  

fitness ficility

not being able to hook up a device on site just for clients

Nurse Manager

being able to check members in and being able to print off usage reports

Director

We need more options for adding other items that have variable costs other than needing to have each cost listed, such as our catering equipment that we rent out, and the backcountry cabin that we manage.

Also: does not automatically send renewal messages to members.

which has allowed us to troubleshoot and stay up and running

Nutritional Healing Doctor

I think you should offer some level of phone support for the product at least a few times a year without charging.

Centre Manager

We have been used the software since around 2008 and the regular updates and new features show the the Gym Assistant team really focus on their Customers and their changing needs.

so I didn’t have to teach em about my gym every time we chat to problem solve.

Once a member is deleted you can’t reuse that member number.

Having to pay extra for occasional phone support.

Business Office Assistant

I took over membership for our fitness center in August so I haven't worked with the program for that long, so far I haven't found anything I don't like about it.

Director of competition

Remote access although available, tricky.

I don’t like the fact that the program freezes crashes very often.

I’d like someone one the EAST coast to be available to call.  

the help desk is always on time and efficient.

Have taught many front desk people on this platform with ease.

So far so good. As you spend more time using and exploring the software it becomes easier to use and discover all the different things you can do with it.

You can run so many different types of reports in gym assistant, it makes it easy to pull the data you need.

Well, I need to learn more about how to create reports.

Owner, Operator

I mostly use it to keep up with memberships (what type, due dates, etc.).

Ease of signing a member up and updating their account, love the auto draft and notice that someone gets if card is declined.

Receptionist

My thinking is because they are so often they are not being thoroughly checked before sent out and we have to update immediately which can be a bother when in the middle of something.

The customer service is non-exsistant once you pass your initial trial unless you pay them an unreasonable customer service fee.

Able to allow 24 hour access to our gym through the card software.

Treasurer

Gym Assistant is easy to train people on and quickly picked up by most users.

Processing payments, sending invoices and overall ease to manage every single member with different memberships is what I like most with this product.

Owner Operator

We like that it runs our access system & maintains our member database.

Manger

Gym assistant help  me to keep a excellent track  of some of my delinquent members.

Personal trainer

Gym Assistant has made tracking business and membership much easier.

Co-owner/account manager 

Some of the features that are the most important to running our gym don’t work super well all of the time.

We would switch, but honestly there isn't another option for 24hr access systems.

Executive Director

Very good in tracking out clients especially in who is a member

I've never had such great customer service from any other company.  

The layout is unappealing to me and feels like it could be simplified or streamlined better.

I loved the new upgrade with sms for membership renewal.

nothing is ever perfect with computers...

Owner/Operator 

I purchased an already operating gym that utilizes Gym Assistant.

Manager 

Assist people to reach their fitness goal changing their lives

Payment processing and member tracking are both super easy.

Gym Manager

The Gym Assistant Tech support is amazing!

Customer Support

Remote Access Control

Reporting

Customization Options

Training and Learning Curve

Member Tracking

Integrations

Technical Support

Most reviewers indicate that Gym Assistant offers strong value for money, highlighting its one-time purchase model without ongoing monthly subscription fees. They appreciate being able to use the software for years without mandatory upgrades or recurring costs, and find the upfront pricing affordable compared to subscription-based alternatives. Users think the included features are relevant and comprehensive for the price paid. Some reviewers feel hardware add-ons and certain upgrades can be costly, especially when expanding access control or integrating additional equipment, but they generally view the core software as a cost-effective solution.

Club OS vs Gym Assistant Comparison (2026)

Club OS

Gym Assistant

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives