Hapana vs Arketa

LegitFit

Wodify

Kilo

Business management solution to help Gyms, Studios & Fitness Professionals streamline their day and automate scheduling/payments.

Wodify Core is the premier all-in-one tool that helps you take control of your business, with everything you need to save time, retain members, and increase revenue.

Kilo is a cloud-based gym management software that helps gym owners get more members, retain their members and make informed business decisions.

General manager

Previously lacked interaction and support.

Operations Manager

The one con I find a little frustrating is when searching for a customer you must have the exact details - it doesn't auto suggest from just a few letters

Director

On top of that, the customer support mechanism they have in place has helped our businesses stay educated, supported and they actively work to take our needs into consideration when looking for their next improvements

Director of Operations

Their team has been with us every step of the way, providing exceptional customer service and ensuring we have the tools we need to succeed.

Hapana is an end-to-end fitness studio software designed for multi-site boutique fitness clubs and studios, to elevate engagement and fuel growth. With a robust suite of streamlines features it alleviates owners from having to use multiple plugins and incompatible softwares.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Application Management

Appointment Management

Appointment Scheduling

Attendance Management

Attendance Tracking

Automated Scheduling

Billing & Invoicing

Booking Management

Calendar Management

Calendar Sync

Capacity Management

Certification Tracking

Class Management

Class Scheduling

Client Management

Client Portal

Client Profiles

Communication Management

Contract/License Management

Credit Card Processing

Customer Accounts

Customer Database

Customer Engagement

Customizable Branding

Customizable Forms

Customizable Reports

Customizable Templates

Data Import/Export

Discount Management

Dues Management

eCommerce Management

Electronic Payments

Email Management

Email Marketing

Email Reminders

Email Templates

Employee Management

Enrollments/Onboarding

Event Calendar

Event Management

Event Scheduling

Exercise Library

Facility Scheduling

Fitness Assessments

For Gyms

For Martial Arts

For Yoga/Pilates Studios

Instructor Management

Inventory Management

Invoice Management

Lead Management

Marketing Automation

Member Accounts

Member Communication

Member Database

Member Portal

Membership Management

Membership Renewals

Membership Signup

Member Types

Mobile Access

Mobile Alerts

Mobile App

Multi-Location

Online Booking

Online Payments

Online Registration

Payment Processing

Point of Sale (POS)

Real-Time Reporting

Recurring/Subscription Billing

Registration Management

Reminders

Reporting & Statistics

Secure Login

Self Check-In/Check-Out

Self Service Portal

SMS Messaging

Social Media Integration

Staff Management

Team Management

Third-Party Integrations

Transaction History

Visitor Management

Wait List Management

Website Integration

Website Management

Hapana

Web-based

Android

iPhone

iPad

Mindbody

ABC Glofox

GymMaster

Momence

Vagaro

Basic

Owner

We’ve been able to manage class schedules, memberships, billing, and communications all in one place, which has saved us time and improved consistency across locations

Every update seems to bring new tools that actually solve real challenges, whether it's automating follow-ups with leads, tracking performance, or improving member retention. If you're a gym owner looking for an all-in-one solution to scale your business, I can't recommend Hapana highly enough.

Class scheduling, check-ins, billing, marketing, and reporting are all streamlined in one place, saving us countless hours each week.

Studio Manager

At times the workflows and GROW can be overhelming - it is frustrating not being able to edit our own emails in the flow.

OPERATIONS MANAGER

Without a dedicated accounts manager, like mine - [sensitive content hidden] - raising service tickets can be quite lengthy. Whilst all the team work tirelessly to address all the questions directed at them, raising service tickets loses the more personalised aspect, as tickets generally get addressed by another staff, different to the one you might have previously used/received a response for - more often than not, I'm needing to explain my situation over again so they understand what it is that i'm asking, as our company is a little unique to the mainstream client accounts.

The inability to track purchases from Google/meta ads as this is a key functionality that can be used to tailor marketing spend and audience

What I liked most about Hapana is the ease of use and accessibility—everything from scheduling to membership management is intuitive and streamlined, which saves us time every day.

Founder

Layered fees that are not clearly disclosed on signing.

The platform has made our operations more efficient, allowing us to focus more on delivering a high-quality experience for our clients.

reporting, lead generation, member App features and engagement, IT support and web integration.

Tickets were sometimes not answered sufficiently however this has become better

The product is extremely user friendly but if there is a query of any type - support and our account manager answer us within an incredibly quick timeframe so we aren't left waiting for issues to be resolved.

Studio Partner

Most importantly, their partnership played a critical role in helping us secure a great commercial outcome.

She was prompt, respectful and always punctual for all our meetings, my requests and actioned tasks accordingly within appropriate timeframes.

Had I been able to use the program before signing, I would not have signed on.

Operations

They have strong knowledge of the system and do their best to explain things really clearly and send looms/ screens shots when needed, which is a huge help.

The backend system allows for you to manage multiple studios seemlessly.

Systems Developer, CFO

Most member platforms I have worked with claim to have a built in CRM, but in order to maintain our follow through systems, we always had to use a separate platform before using Hapana

Outstanding support that directly contributed to a major commercial win.

owner

We raise an issue and the reply we get doesn't fix or address anything and the buck is passed between them and our franchisor.

The platform is a game-changer, streamlining client management, scheduling, and financials—all in one user-friendly interface.

Again this is where [sensitive content hidden] stepped in and resolved all of my issues/problems promptly and swiftly when no one else could

Club Manager

Load time, Reporting faults, functions can be clunking (A-Z POS process).

Our team was up and running quickly thanks to intuitive features and excellent onboarding and training resources.

Managing Director

Customer facing app is good but the back end is buggy and frustrating.

DIRECTOR

Hapana offers a clean and intuitive interface that is easy to navigate, making it accessible for users of all technical levels.

Physiotherapist and Pilates Instructor

At the start our app kept getting delayed and we had some issues with accounts from the web version of Hapana

Our coaches love how easy it is to manage their sessions, and our members have commented on how smooth the app experience is.

My rep has been supportive during any studio transition we have had and helped develop a personalized app for my studio.  

Lack of understanding and support, been with them for a while and it seemed like we were just left to sort this out on our own.

The integration capabilities with other fitness apps and wearables have also enhanced our ability to provide personalized fitness plans.

I loved having a dedicated account manager [sensitive content hidden], she was truly the only reason I continued with Hapana from the get go.

The reports are functional and provide all the data I’ve ever needed or wanted to find.  

occasional system downtime and inability to access the system at times.

The support team it also fantastic and always respond in a timely manner.

Manager

Incorporates multiple features for a thorough client management system.

Meeting with [sensitive content hidden] for the first time last week felt like we were on track again to go!

The teams willingness to help during the migration phase.

Takes the time to breakdown issues and reporting one on one.

Made my life much easier, took a lot of admin off my hands and cleared my schedule

Easy to use, many great features like reports and scheduling that made booking classes and members easy.

Hapana has been an absolute game-changer for our business.

General Manager Sales

Small features that I think are needed like suspensions reasons - none are deal breakers

Sometimes the server is pretty slow which can be frustrating.

Brand Director

Gives us the control to grow our businesses effectively.

Customer Support

Scheduling Options

Performance and Speed

User Interface

Client Support

Fitness and Gym Management

Reporting

Industry Competitiveness

Account Management

Payment Issues

Small Business

Mid-size Business

Large Enterprises

FitBudd

For personal trainers who want to grow their business while keeping things simple, there’s nothing better than creating workouts in minutes instead of hours with this revolutionary app from FitBudd.

TrueCoach

TrueCoach is an online coaching platform for personal trainers and coaches, offering the fastest workout builder, seamless client management, and 3,000+ pre-recorded professional exercise videos.

Try TrueCoach free for 14 days. No Credit Card required.

Mindbody offers business management software for spas, salons, gyms, wellness practitioners and other class and appointment-based businesses.

Owner, teacher, coach

It started out great, but by the end it was horrible. If customer service was better and the re-occurring tech issues I had for 6 months were fixed quickly, I would’ve stayed; however, this was not the case. If you are looking for a platform with great customer service that fixes your issues quickly, I do not recommend.

When I tried to switch over to a different software, the company would not give our client billing information to our new software provider and became entirely unresponsive to keep us on the platform for longer by holding our client information hostage. Before we planned to leave the service, we brought up many concerns with what we were told the software could do and what it was actually able to do and the customer service was unresponsive and unhelpful.

Studio Director

It's made admin, front desk/teacher, and customer support a breeze. And customer support has been a dream!

Arketa enables wellness studios to expand their revenue streams by providing the tools to sell both in-person and online offerings. With its intuitive dashboard, studio managers can easily launch livestream classes, build a video library, organize yoga retreats, and even set up merchandise shops in seconds. The software eliminates the hassle of multiple tools by offering a seamless integration of various functionalities in one place.

Hapana vs Arketa Comparison (2026)

Hapana

Arketa

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives