Qvidian vs Responsive

Proposable

Dolibarr

Loopio

RocketDocs

Quoter

Expedience Proposal Software

Compare Qvidian and Responsive based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Responsive

Responsive’s (formerly RFPIO) AI-driven Strategic Response Management platform drives more deals won with smarter, faster responses.

PandaDoc

PandaDoc is a cloud-based document management solution that streamlines the creation, approval, tracking, and electronic signing of business documents. The platform offers document generation capabilities that allow users to create custom agreements and proposals using a drag-and-drop editor and pre-built templates. Its Configure Price Quote (CPQ) feature enables the generation of error-free, personalized quotes tailored to each buyer's needs.

XaitPorter

XaitPorter is a cloud-based document automation & collaboration solution for teams to build a corporate content library & streamline document collaboration

With Qvidian, sales and proposal teams can collaborate effortlessly to quickly deliver polished and compliant proposals, presentations, and sales documents. Join the more than 1,000 companies and 200,000 users that count on Qvidian to meet deadlines, tame proposal content chaos, and win more deals.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Alerts/Notifications

Approval Process Control

Audit Trail

Automatic Formatting

Bid Management

Collaboration Tools

Configurable Workflow

Contact Management

Content Library

Content Management

Contract/License Management

Customizable Branding

Customizable Reports

Customizable Templates

Data Import/Export

Document Automation

Document Management

Document Review

Document Storage

Document Templates

Drag & Drop

Due Date Tracking

Electronic Signature

Generative AI

Knowledge Base Management

Knowledge Library

Personalization

Progress Tracking

Project Management

Proposal Generation

Reminders

Reporting/Analytics

Reporting & Statistics

Requirements Management

RFP Creation

RFP Management

RFP Responding

Status Tracking

Task Management

Template Management

Templates

Third-Party Integrations

User Management

Version Control

Workflow Management

Proprietary

Qvidian

Web-based

Basic

Analyst

There can be a slight learning curve in the beginning.

Training and Learning Curve

Large Enterprises

Mid-size Business

Upland Software

Breeze

Breeze Docs is the fastest, easiest, and most cost-effective way for small & medium-sized businesses (SMBs) to complete RFPs.

Axonaut

Axonaut is a cloud-based platform that helps small businesses automate CRM, invoicing, inventory, marketing, and project management from one dashboard.

Responsive is SRM software that uses AI agents and a trusted Content Library to answer RFPs faster, with compliance, collaboration, and insight.

Commenting/Notes

Communication Management

Forms Automation

Full Text Search

Live Chat

Milestone Tracking

Projections

Project Planning/Scheduling

Reporting/Project Tracking

Requisition Management

Search/Filter

Single Sign On

SSL Security

Tagging

Task Progress Tracking

Time & Expense Tracking

Vendor Management

Responsive Platform

Senior Associate - Solution Design

Using Responsive's AI-powered content library for GEP's proposal management activity has significantly streamlined the proposal creation process and improved the quality and consistency of responses.

Technical Writer

The power of the platform is a clear win...the flexibility and options to manage and review content is second to none.

Senior Managed Print Services Consultant

The last RFP I had I ended up manually saving after every line as I didn't trust that the information would still be there the next time I looked and sure enough, I required my bid leader to find all the information that I typed as it all disappeared.  

proposal manager

Overall, I found Responsive to be a reliable and helpful tool that simplifies proposal management and enhances productivity.

Senior Solution Engineer

The chatbot can be telled how detailed to be in writing the answer.

Global Institutional Sales Support and Client Relations

Copy and paste function sometimes doesn't work properly When I'm in a Q/A pair, I'm unable to see what (if any) collection the pair is a part of.

Responsive has helped standardize language and style across different proposals, ensuring that branding and messaging remain consistent.

Proposal Manager

Merge tags also seem to add random spaces or make adding text around the merge tag difficult and time consuming.

Proposal Writer

There are many minor glitches, which after contacting the support team, usually get fixed in a timely manner, but after a while I don't want to report every little thing and wished that the QA team would catch them before going into production.

Proposals and Data Analyst

AI enabled RFP responding platform which provides automatic prompts for each question.

Business Consultant

Integration with SalesForce also is making great difference.

The only critiques I have with it are small ones which can be fixed or a new feature could be added to mitigate the problem.

Proposal and Content Copywriter

to import read-only word/pdf-files with preset text-boxes to fill

search for possible Q/A-pairs in all completed projects (that are not part of the Answer Library)

I like how seamless most things are, I like the review workflow, I like that many things are customizable for the organization

I also really like the ability to search in the content library without making a project if I'm just needing a small piece of content!

RFP Writer

The first step of vetting an RFP always takes time, but with Responsive your hard work is rewarded with automation after you get the ball rolling.

Sr. Solution Engineer

Giving everyone access to these past responses and the ability to flag what they apply to and when they need to be refreshed is very key for us to response to customer requests quickly and with a high degree of accuracy and completeness.

Manager

Responsive has improved the throwput and helped maintain a standard response across various presales personnel

Requires automatic save as the solution seemed to consistently delete material and very difficult or impossible to retrieve it.  

Senior Proposal Specialist

Any functionality from RFPIO is top notch be it a UI, export functionality, AI response.

Product Security Governance

The User Interface could be developed and it hangs a bit while loading the content library.

Product Security Governance Analyst

The feature of Responsive that multiple collaborators can work on an RFP simultaneously is amazing.

Garbage in is garbage out and if there isn't enough responses for a particular question then no data

Collaborative platform allows entire teams to work on a single project.

Solution Consultant

One suggestion for improvement could be the integration of AI-driven search queries.

Difficult inserting pictures or cutting and pasting information from other sources.

IT Analyst

The tool gives option to manage the workflows which has really helped me

RFP Manager

We have too many products and sub-companies, and therefore it is very difficult to use the AI automatic answers.

Sometimes charts and pictures do not retain the quality resolution

Proposal management

There are no extra or advanced features like reporting or Searching capabilities.

Difficulty of editing, undoing to adding special type functionality

I've tried to float some of these issues to responsive but often they have just let me know that that is a known function of the software.

Consultant

It's much easier to manage multiple RFPs simultaneously, and the version control is excellent.

Limited view of RFP or the difficulty to reviewing the document

Content Automation Assistant

For my company it is really important the AI doesn't give wrong info based on wrong product version.`

Right now it is a central part of our working process, so I cannot see myself going back to no tool, as it was our case.

Updates to the database  of responses needs to be constantly maintained

I am sorry to say though where there are several things I liked about RFPIO,, at this time I would not recommend it as I want more control over the document.

Account Exec

The ability to quickly enter a search string and get a result that I may need on a call or need for an RFP.

Lead Solutions Consultant

Great way to effectively store, and track over time, responses to RFPs, Security Reviews and Questionnaires.

Software Engineer

The RFP tool features and functionality are good and responsive. And the tool is customer supportive.

Senior Proposal Contract Specialist

I like the content library and the efficiency of managing projects.

RFP Knowledge and Content Manager

I'm also enjoying the new grammar check capability.

The interface of copying and pasting answers from the platform into emails, slacks, or other applications has been poor.

Qvidian vs Responsive Comparison (2026)

Qvidian

Responsive

Overview

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Pricing

User reviews

Key features

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