Allocate Now - 2026 Pricing, Features, Reviews & Alternatives

Allocate Now is a resource planning and capacity management platform designed to help organizations plan, allocate, and optimize team capacity across multiple projects. The software enables tracking of resource demand versus actual allocations measured in man days and management of skills and roles through a centralized interface. The platform supports elimination of resource conflicts by providing visibility into availability and utilization across employees, contractors, freelancers, and external consultants. The solution scales from small teams to large enterprises to accommodate workforce planning needs across diverse project portfolios.

The resource pool feature delivers a centralized view of all team members, their skills, and availability status. The allocation planning module tracks monthly demand, confirmed allocations, and actual utilization to compare planned capacity against realized consumption. Capacity analytics incorporate heatmaps, customizable dashboards, and skill gap analysis tools to reveal utilization patterns at a glance. The project portfolio management component enables coordination of multiple projects, priorities, and resource requirements throughout the project lifecycle. The over allocation detection system identifies resources that exceed available capacity, flags confirmed man days that surpass limits, and detects bottlenecks where demand exceeds supply. One click reassignment facilitates rapid redistribution of man days from overloaded resources to available team members with filtering by month, project, or individual role.

Additional functionality includes a planning calendar for month by month allocation, skill matrix management for competency tracking, role based resource planning, department and line manager hierarchies, external resource coordination, and bulk import from Excel spreadsheets. The platform calculates project financials automatically based on configurable internal and external rates and provides utilization charts, allocation trend analysis, and project level breakdowns through customizable visualizations. Excel export enables extraction of data for external reporting and analysis. The bulk import capability allows organizations to initialize the system with existing resource, project, and allocation data from spreadsheets.

The solution includes REST API access with API key management for business and enterprise tier subscribers to enable programmatic integration with external systems. Webhook support for custom integrations and event driven workflows is available for enterprise users. The platform supports multi organization architecture to manage up to five separate organizational structures for business plan subscribers and full multi tenant capabilities with unlimited organizations for enterprise customers. Microsoft Entra ID single sign on integration is available for enterprise subscribers to centralize authentication management. Role based access control is provided across all paid tiers alongside configurable business days settings and customizable roles and skills libraries.