Headcount HR - 2026 Pricing, Features, Reviews & Alternatives

Headcount HR is a Swedish cloud-based HR platform (SaaS) that consolidates all personnel data, processes, and administration into a single GDPR-compliant system. Designed for companies ranging from 10 to 1,000+ employees, including startups, growing SMEs, large enterprises, and multi-entity groups, it covers the full employee lifecycle from onboarding to offboarding. All data is hosted exclusively within the EU via UpCloud in Finland, with no reliance on US cloud providers. The platform is accessible via web browser and native iOS and Android apps.

Headcount HR delivers a broad feature set spanning onboarding and offboarding workflows, absence and time reporting, salary mapping (lonekartlaggning) and salary revision, pay transparency, employee surveys and eNPS, e-signing and document management, equipment tracking, whistleblowing functions, performance reviews (medarbetarsamtal), task management, org charts, and KPI dashboards. An admin portal with role-based permissions supports granular access control, while a multi-company group account (koncernkonto) allows management across multiple legal entities without switching systems. Integrations are available with payroll systems including Fortnox, Visma, and Kontek, as well as SSO, Active Directory/SCIM provisioning, and BI export tools.

Headcount HR targets HR departments, HR consultants, payroll teams, CEOs, and management across industries including technology, consulting, construction, real estate, and services, with a strong presence among Nordic companies. Pricing follows a per-user monthly model with no lock-in or hidden fees, a free 14-day trial, no setup costs, and free implementation assistance included.