Instant Receipts - 2026 Pricing, Features, Reviews & Alternatives

Instant Receipts is an AI-powered expense and spend management platform built for Australian businesses — from sole traders and freelancers to teams, bookkeepers and accounting firms.

Capture any receipt with a phone camera and the AI automatically extracts the merchant, date, amount, GST and category — no manual data entry, no shoebox of paper at tax time. Every expense is organised against Australian tax categories, financial years and BAS quarters.

For accounting firms and bookkeepers

Manage expense capture across your entire client base from a single practice dashboard. Clients snap receipts on their phones; you get clean, categorised data on your side — no chasing paperwork at BAS time. Generate compiled expense reports across multiple clients at once, filtered by BAS quarter, financial year or category, exported as XLSX or PDF. Role-based access lets you set up your practice with owner, accountant, admin and staff permissions, with per-client pricing built for small and mid-sized practices.

For teams and growing businesses

Staff capture receipts as they spend; owners and admins see consolidated team spending in real time. No more lost receipts, end-of-month expense claims or reimbursement guesswork — every dollar of company spend is captured, categorised and visible.

For sole traders and freelancers

The AI Financial Assistant lets you query your own expense data in plain English — "how much did I spend on fuel this quarter?" — and get instant answers. Generate BAS-ready reports for yourself or your accountant in one tap.

Key capabilities:

— AI receipt capture: photograph or upload receipts; automatic extraction of merchant, ABN, date, totals and GST

— Smart categorisation mapped to Australian tax deduction categories

— Multi-client management for accounting practices, with compiled cross-client reporting

— Team spend tracking with role-based permissions

— AI Financial Assistant: conversational access to your expense data — unique in this category

— BAS-ready reporting by quarter or financial year, exportable as XLSX or PDF

— Native iOS and Android apps plus web access, synced in real time

— Data encrypted in transit and at rest

Free tier with 30 scans to trial the full workflow. Built in Australia, for Australian tax requirements.

Note: Instant Receipts produces BAS-ready reports for you or your registered agent — it does not lodge BAS on your behalf.