Jugendcampplaner - 2026 Pricing, Features, Reviews & Alternatives

Jugendcampplaner is a web-based management platform for youth camps and group trips, built for churches, scout groups, sports clubs and youth welfare organizations in German-speaking countries. It replaces the typical mix of spreadsheets, paper lists and messenger groups with one central system that the whole team works in - before, during and after camp.

PARTICIPANT MANAGEMENT

Manage registrations, participant records, medical and contact information in one place. A WordPress plugin lets organizations embed participant registration directly into their own website, so sign-ups flow straight into the system without manual data entry.

DIGITAL ATTENDANCE TRACKING

Counselors check their assigned groups in and out directly from their phones - in the morning, before and after excursions, at night. Attendance is documented in real time, giving camp leadership a live overview of who is where and a verifiable record for supervisory-duty (Aufsichtspflicht) documentation.

STAFF MANAGEMENT & SCHEDULING

Invite unlimited staff members - counselor accounts are always free. Higher plans add staff attendance, a rotation planner for fair distribution of duties and breaks, night watch logs and incident reports, so handovers and special occurrences are documented in one place instead of scattered across chat groups.

EXPENSE REPORTING & BILLING

Counselors capture receipts and private expenses as they happen. After camp, staff expense reports and driving-service reimbursements are consolidated digitally - no more chasing paper receipts weeks after the trip.

PRICING & DEPLOYMENT

Jugendcampplaner runs in the browser with a mobile-optimized interface - no installation required. Pricing is per participant per camp (from EUR 1.00 per registered participant, 39€ minimum), with unlimited free staff accounts, making costs predictable for volunteer-run organizations of any size.

PRIVACY & SECURITY

Built for GDPR compliance from the ground up: role-based access separates administrators, organizers and counselors, and the platform uses only technically necessary cookies - no tracking, no marketing cookies. Developed in Germany by active camp counselors, for camp counselors.