OctaneIQ - 2026 Pricing, Features, Reviews & Alternatives

OctaneIQ is a cloud-hosted operations platform for fuel distribution and convenience retail. It consolidates the order-to-delivery loop and the store back office onto a single location-aware, role-based data model, so distributors, jobbers, and c-store operators run the whole operation without stitching together point tools.

Architecture and data model

OctaneIQ is a web application on a PostgreSQL backend, accessed in the browser on desktop and mobile — no client install and no on-premise server to maintain. Every record carries location and role context, so access, reporting, and workflow routing all derive from the same model instead of being configured module by module. A frontline employee is scoped to their site and their tasks, a regional manager sees and compares every site, and the office sees the whole operation. Adding a location or a person does not mean reconfiguring each module in turn.

Distribution functions

Fuel order management — order entry, scheduling, status tracking, and customer communication.

Dispatch — delivery scheduling, driver assignment, load tracking, and day-to-day trucking operations.

Customer fuel pricing — segment- and customer-level pricing, distributed automatically to your customer base.

CRM — accounts, contacts, opportunities, task automation, and pipeline visibility for the fuel desk.

Customer portals — branded self-service access to pricing, orders, loads, and account information.

Work orders — raise, assign, and track to resolution with shared status across the operation.

Retail functions

C-store management — daily checklists, task assignment, and compliance audits across locations.

Scorecards — cross-location metric comparison and ranking.

Reporting and dashboards — consolidated sales, time clock, and operational data.

Maintenance — preventative scheduling and asset task assignment.

Employee training — assignable plans, safety protocols, and compliance document control.

Safety management — incident and near-miss capture with a retained, auditable record.

Back office

Expense management — requests, approval routing, and enforceable budgets by location.

Custom reporting — consolidation of data across the systems you already run into a single view.

Access control

Authorization is role-based and location-scoped: every record carries that context, so users see only the sites and records their role permits. This is the same model that drives reporting, which means permissions and visibility cannot drift apart.

Integrations and extensibility

OctaneIQ is built to run alongside the systems you already own rather than replace them — most notably your accounting package, which OctaneIQ deliberately is not. Integrations with existing systems, and custom modules for workflows specific to your operation, are scoped and built directly by our in-house product and development team rather than routed through a partner network or a reseller.

Deployment and licensing

Implementations are measured in weeks rather than quarters. The platform is modular — you enable the modules you need and add more as the operation grows — and licensing is per store or operation-wide, never per seat, so user count never constrains rollout. Product management, engineering, implementation, and support are all in-house in the United States.