Portal Worx - 2026 Pricing, Features, Reviews & Alternatives

Portal Worx is a project workspace built for construction and trades: main contractors, specialist contractors, fit-out firms and the architects working alongside them.

CORE FUNCTIONS

- Projects. Every job gets its own workspace with start and finish dates, progress, location and custom fields you define. Archive or trash a project without losing the record.

- Documents. A document library organised into categories you create, each set private or shared. Comment threads and mentions on the document itself, plus reminders that flag deadlines before they slip.

- Images. A site photo gallery in folders, uploaded from the phone as the work happens.

- Reports. A custom report builder. Build the form once as a template, fill it in on site, and produce a client-ready report. Suits site inspections, sign-offs and progress reports.

- Messaging. Named threads inside the project. Membership of the thread is what grants access, so a conversation only reaches the people you put in it.

- Activity. A full timeline of who did what and when, per project.

- AI. Project summaries and report template generation. It reports on what it can already see, and stops there.

ACCESS AND SECURITY

- Five roles, three internal and two external. Clients and collaborators start with no access and receive only what you grant them.

- Clients log in securely without a password, so an external stakeholder never has to create or manage an account.

- Per-category and per-project visibility controls.

- Role-based access control, a full activity audit trail, and HTTPS throughout.

SPECIFICATIONS

- Cloud, SaaS, browser-based. Works on desktop and mobile browsers.

- Unlimited users on every plan, including clients and subcontractors. No seats and no per-user add-ons.

- Multi-currency billing in GBP, USD, EUR and ZAR.

- Built on Django and PostgreSQL, hosted on AWS.

Portal Worx is built to sit alongside the tools you already use rather than replace them, so there is nothing to migrate before you start. 30 days free, no card needed.