PropOS - 2026 Pricing, Features, Reviews & Alternatives

PropOS is an AI-native property operating system designed for UK estate and letting agencies seeking to consolidate operational infrastructure into a unified platform. The software replaces fragmented customer relationship management systems, compliance trackers, client accounting tools and stakeholder portals with a single command centre. It serves independent agencies, regional property groups and letting agents by integrating enquiry management, sales progression, tenancy administration, maintenance coordination and financial ledgers into a shared data model accessible through one login.

The platform delivers a comprehensive feature set organized into interconnected modules that support the complete property lifecycle. The Enquiry Centre consolidates incoming leads from multiple sources into a unified inbox while the sales progression module tracks properties from instruction through to completion, providing visibility across the entire transaction chain. The lettings and tenancies module manages rental properties, lease renewals and regulatory compliance requirements, including automated right to rent checks and anti-money laundering workflows embedded into tenant onboarding. A maintenance management system handles job requests, contractor assignments and approval workflows, with tenants able to submit maintenance requests with photographic evidence through a dedicated portal. The client accounting module provides built-in ledgers for landlord payouts and financial reconciliation, and four distinct stakeholder portals offer invite-only access with agency branding and role-based permissions. The calendar and bookings system coordinates viewings and valuations, and a documents and electronic signature module provides templated agreements and digital envelope functionality for legally binding transactions.

Artificial intelligence capabilities are embedded throughout the workflow and include an AI photo editor priced per edit, AI-generated listing descriptions that convert photographs and floor plans into vendor-ready marketing copy in the agency’s established tone, draft email suggestions for sales progression communications and proactive alerts that surface compliance deadlines, arrears risk indicators and chain blockers before they escalate. The platform maintains UK compliance by design, with data protection controls aligned to GDPR Article thirty-two, embedded anti-money laundering and know-your-customer workflows, right to rent verification processes, Royal Institution of Chartered Surveyors-aligned client accounting architecture, UK data residency hosting, comprehensive audit trails and role-based access controls across team permissions.

PropOS integrates with UK property portals and payment processing systems, offering readiness for Rightmove, Zoopla, OnTheMarket and PrimeLocation feed distribution alongside payment processing through Stripe and GoCardless. The system operates on a cloud-based architecture with mobile accessibility for smartphones and tablets. API access and webhook functionality enable custom integrations with existing agency websites, third-party software and bespoke workflow automation. Multi-location deployment is supported through centralized management, executive dashboard visibility into pipeline metrics and branch performance indicators, and consolidated reporting across agency groups. Onboarding support is provided in the UK with guided setup processes, migration assistance from legacy systems through a structured transition plan and ongoing resources including documentation, migration guides and API reference materials.