Tot Tracker - 2026 Pricing, Features, Reviews & Alternatives

Tot Tracker is an all-in-one childcare management platform built specifically for crèches, Montessori schools, preschools and after-school services in Ireland. Replace paper registers, spreadsheets and disconnected systems with one simple place to manage your day-to-day operations, administration and parent communication.

Record attendance, drop-off and collection times with a clear audit trail, while keeping children’s emergency contacts, medical information, dietary requirements and care records immediately accessible to authorised staff. Digital enrolment forms can be completed and signed by parents online, reducing data entry and paperwork.

Tot Tracker helps automate invoicing, fee schedules, payment collection and overdue balance tracking, with support for Direct Debit, bank transfer and card payments. Built-in NCS and ECCE tools help calculate funded hours, monitor attendance and prepare accurate compliance records for Pobal and Tusla inspections.

Keep families connected through the Tot Tracker parent app, where you can share daily updates, photos, messages and real-time notifications. Staff can record meals, sleep, nappies, observations and learning milestones, including Montessori skills tagging.

From waiting lists and enquiries to camps, bookings, staff records, qualifications, Garda vetting and training reminders, Tot Tracker gives Irish childcare providers the tools they need to reduce administration, improve accuracy and spend more time supporting children.